Topic 69: CATS Approve Time Records

[welcomewiki]

Time Approval or Rejection is required.

Business Process Procedure Overview

When time is entered in CAT2, a profile is selected on the initial screen and the time records are entered using that profile. The time entry profiles have certain properties which control how the time records are handled after they are released. Time records that have been entered and released in CAT2 (through ESS or R3) must be approved and transferred before they are available for Time Evaluation and then Payroll. Certain CAT2 profiles are set to automatically release and transfer the time records. If time is entered using a profile that is not set to manually approve and transfer the time records, the records must be approved using transaction CATS_APPR_LITE and then transferred using CAT6. In general, the profiles set up for list entry (multiple employees on one screen) are set to automatically approve and transfer time records. These profiles include: · NORMAL-L · CHARGE1L · CHARGE2L · CHARGE3L · CHARGE4L Alternatively, the profiles set up for single entry (one employee on the screen) are not set to automatically approve and transfer time records. Thus, a separate approval and transfer step is required. · NORMAL · CHARGE2 · CHARGE3 · CHARGE4 · ESS · INTERFAC · TEMPSOLN To check the status of saved time records (i.e. released, approved, transferred, etc...) execute transaction CADO and refer to the associated BPP. This BPP will detail: 1) Selecting time records for approval 2) Approving time records

Tips and Tricks


· This approval/rejection process is not required if hours are entered via transaction code [CAT2] and a profile with an "L" in it is used. This approval/rejection process is only required if a user has entered their hours via ESS, but their manager is not able to approve/reject the hours via MSS.


· After approving hours, go to transaction code [CAT6] to move the hours from the time keeping area of SAP to the HR area of SAP to complete the approval/rejection process.

Access Transaction:

Via Menu Path	SAP menu ==> Human Resources ==> Time Management ==> Time Sheet ==> Approval ==> CATS_APPR_LITE - Approve Working Times
Via Transaction Code	CATS_APPR_LITE

Similar Threads:

• Topic 67: CATS Record Time
• Check the time reporting status in CATS
• CATS integration with another Time Reporting application
• Restrict the Time columns to 12 in CATS
• Cross-Application Time Sheet (CATS)

[welcomewiki]

SAP Easy Access


1. Update the following required and optional fields:

Field Name	Description	R/O/C	Values
Command	White alphanumeric box in upper left corner used to input transaction codes	R	Enter value in Command. Example: CATS_APPR_LITE

2. Click Enter ****on.

Approve Working Times


3. Click the Reporting Period dropdown.
4. Select Current Year in the list box.

Information: You may choose to view time requiring approval within the current payroll period, month, year, or other options.

5. Update the following required and optional fields:

Field Name	Description	R/O/C	Values
Personnel Number	Unique number identifying an individual's master record data in the system.	R	Enter value in Personnel Number. Example: 9000047

[welcomewiki]

6. Click Multiple selection ****on.

Information: If you need to approve/reject time for more than 1 person, click the Multiple Selection ****on (as in this example) to enter additional personnel numbers.

Multiple Selection for Personnel Number


7. Click the Single value column.
8. Update the following required and optional fields:

Field Name	Description	R/O/C	Values
Single value	Enter an individual value in this field	R	Enter value in Column Single value. Example: 9000099

9. Click Copy (F8) ****on.

Information: You may type in individual personnel numbers, or use the other tab options to view personnel number ranges. Remember that personnel numbers are not often in order within your Agency, but you will not be able to view personnel numbers outside of your approved organizational structure view.

Approve Working Times


10. Click Execute (F8) ****on.

Critical: Check the Immediate transfer to HR checkbox. You may need to scroll down to locate this checkbox.
Information: Click Execute to view the list of time entries requiring attention.

[welcomewiki]

Approve Working Times


11. Select the time entry
12. Select the time entry row.
13. Click ****on.

Information: While holding the CTRL key down, you may select multiple rows of time entry. In this example we have selected the first and third rows while holding down the CTRL key.

[welcomewiki]

Click the Approve ****on to approve just the highlighted lines.
Approve Working Times


14. Select the time entry row.
15. Click ****on.

Information: Notice the 2 rows approved are now marked as approved, instead of with a yellow triangle.
You may select multiple rows in order by holding down the SHIFT key. Click the top row, press the Shift key, and click the bottom row in the list to be approved, and all rows will be highlighted. Click the Approve ****on to approve the selected lines.