Topic 19: Infotype Menu & Actions (PA30 & PA40)

[freesaphr]

[freesaphr]

[freesaphr]

[freesaphr]

This is the last step here we assign Action Menu

[freesaphr]

[freesaphr]

01 is SAP STANDARD FOR ACTIONS

[freesaphr]

Go for New Entries and enter all your actions with user group

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SAVE and check at PA40

[freesaphr]

This the screen PA40

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***IF your user group at User parameter is same as you config so you will get all your actions.

Like we are taken as CP

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Lets Check Hiring Action

[freesaphr]

Once you EXCUTE you get the INFO TYPE SEQUENCE FOR HIRING

What ever you configure you will one by one sequence od info types.

Like here IFRST INFO is 0000 - Actions once you enter and say SAVE so you will re-direct next infotype

[freesaphr]

If you selected Internal Number Range so don't give any Personal Number. If your selected Internal Number range so give personal number.


And give START Date (Employee Hiring Date) and SAP will give end date always as 31.12.9999

[freesaphr]

[freesaphr]

.

[freesaphr]

Here we INTEGRATE OM & PA

[freesaphr]

Select EE position from OM

[freesaphr]

Select Company Code, Personal Area, Employee Group and Sub-group

[freesaphr]

[freesaphr]

[freesaphr]

Once you enter all Mandatory fields you can SAVE system will take it to next info type as per the HIRING ACTION SEQUENCE.

[freesaphr]

And here the results next info type is 0001

[freesaphr]

Here we taken INTERNAL NUMBER RANGES so system given automatically.

[freesaphr]

Payroll Area has been defaulted from FEATURE - ABKRS

[freesaphr]

[freesaphr]

SAVE & MAINTAIN ALL INFOTYPES

[freesaphr]

[freesaphr]

[freesaphr]

Once you done you can maintain more info and can you enter ...at PA30

[freesaphr]

[freesaphr]

Here you can see which are the info types has been maintained for this employee with TICK MARK

[freesaphr]

Hi

Today's class looks like hard but understand the logic and follow the steps. You can become master.

ANY QUESTIONS

Thanks

[freesaphr]

T-CODE & TABLES

PA30 : Maintains Master Data
PA20 : Display Master Data
PA40 : ACTIONS

[shanti]

Hi
IF you provide so many materials in one day inoder to cover those five days off period , how should we copy all these materials of so long 27 pages?
Its really very hard to copy all these and at the same time you are asking us to practice also. I think we are spending lot of time in copying all these materials and hardly we are getting any time to practice . So please don't be on hurry ok.

[welcomewiki]

Hi

Appreciated your comments.

My suggestion please don't go with Total number of pages, pages increased because we are given each step in-detailed.

But if you look at the navigation steps very few.

1. Infotype Menu
2. Actions

Each one contained some 5 tabs only and each tab we are given examples, more detailed.

Like we are given SAVE screen shot also .....so alternately pages will increase right.

So please go to steps and write down like for example you are learning about Employee Groups

SPRO ->Enterprise Structure -> Definition -> Human Resource Management -> Employee Groups

And Note down Table: T501 (If we provided)

And we are not provding big topic in one day but we are providing one realated topic in single day so that we can learn and understand full.

Thanks

Originally Posted by shanti

Hi
IF you provide so many materials in one day inoder to cover those five days off period , how should we copy all these materials of so long 27 pages?
Its really very hard to copy all these and at the same time you are asking us to practice also. I think we are spending lot of time in copying all these materials and hardly we are getting any time to practice . So please don't be on hurry ok.

[dryakp]

Hi trainer,

i'm getting an error while running my PA40,

after giving all hiring data at the time of saving i'm getting an

error at date of entry place

its like
"no infotypes found,maintain infogroup modifier/user group"

Please help

Anish

Originally Posted by welcomewiki

Hi

Appreciated your comments.

My suggestion please don't go with Total number of pages, pages increased because we are given each step in-detailed.

But if you look at the navigation steps very few.

1. Infotype Menu
2. Actions

Each one contained some 5 tabs only and each tab we are given examples, more detailed.

Like we are given SAVE screen shot also .....so alternately pages will increase right.

So please go to steps and write down like for example you are learning about Employee Groups

SPRO ->Enterprise Structure -> Definition -> Human Resource Management -> Employee Groups

And Note down Table: T501 (If we provided)

And we are not provding big topic in one day but we are providing one realated topic in single day so that we can learn and understand full.

Thanks

[dryakp]

Hi Trainer,

In the previous page we already given Level1 to all the infotype then when we will give this level2?

Originally Posted by freesaphr

[freesaphr]

Hi

Did you mainatined the same USER GROUP.

Both should same - In User parameter (System -> User group) and In Info type user group.

Thanks

Originally Posted by dryakp

Hi trainer,

i'm getting an error while running my PA40,

after giving all hiring data at the time of saving i'm getting an

error at date of entry place

its like
"no infotypes found,maintain infogroup modifier/user group"

Please help

Anish

[freesaphr]

Hi

If not enter at thing so no need to maintain IGMOD

But if your client wanted one sequence for one group of employees like Level 1 and other sequence for some other group like Level 2.

In that you have to maintain IGMOD.

you should go back and create the same.

Thanks

vel 1

Originally Posted by dryakp

Hi Trainer,

In the previous page we already given Level1 to all the infotype then when we will give this level2?

[dryakp]

Hi Trainer,

Its working now,

now i'm getting another error while running 0001

"define a chart of accounts first for company code"

can u tel me whats the problem




H

Originally Posted by freesaphr

Hi

Did you mainatined the same USER GROUP.

Both should same - In User parameter (System -> User group) and In Info type user group.

Thanks

[freesaphr]

Hi

Good Question.

We suggest at this time that you guys see the look of PA40 but don't try to hire any employee.

Because still we need to cover related topics like Controlling Area, Chart of Accounts, Global Parameters, Fiscal year Varaint...which generally FICO guys do but here we have to do.

Its better if HR guys also know the same.

We will cover GL A/C too.

Thanks

Originally Posted by dryakp

Hi Trainer,

Its working now,

now i'm getting another error while running 0001

"define a chart of accounts first for company code"

can u tel me whats the problem




H

[dryakp]

Hi Trainer,

Thank you,

i have one more doubt ,consider the example of HACL in that we have MD,while hiring a person for MD position what will be his personnel sub area?

Thanks
Anish

Originally Posted by freesaphr

Hi

Good Question.

We suggest at this time that you guys see the look of PA40 but don't try to hire any employee.

Because still we need to cover related topics like Controlling Area, Chart of Accounts, Global Parameters, Fiscal year Varaint...which generally FICO guys do but here we have to do.

Its better if HR guys also know the same.

We will cover GL A/C too.

Thanks

[welcomewiki]

Hi

Personnel area any thing depending upon where he/she sits.

Clint will give that input.

Thanks

Originally Posted by dryakp

Hi Trainer,

Thank you,

i have one more doubt ,consider the example of HACL in that we have MD,while hiring a person for MD position what will be his personnel sub area?

Thanks
Anish

[dryakp]

Hi Trainer,

For Special payment only 0,1,& 2 values are available right?
then how value 3 came here?


Thanks
Anish

valu

Originally Posted by freesaphr

[welcomewiki]

Hi

Yes you are right.

Others note this point.

That's the reason we suggest use F1 always.

Thanks
WIKI

Originally Posted by dryakp

Hi Trainer,

For Special payment only 0,1,& 2 values are available right?
then how value 3 came here?


Thanks
Anish

valu

[crazymish]

Hi Trainer,

I have followed all the steps upto this section, but I am unable to see the menu change effected on the pa40 screen, has that something to do with the parameter CP which i guess i did not define anywhere???

Originally Posted by freesaphr

SAVE and check at PA40

[welcomewiki]

Hi

You have to change User Parameter.

MOLGA & USER GROUP.

Thanks
Wiki

Originally Posted by crazymish

Hi Trainer,

I have followed all the steps upto this section, but I am unable to see the menu change effected on the pa40 screen, has that something to do with the parameter CP which i guess i did not define anywhere???

[welcomewiki]

Our Ref is CP, this should be placed later on at User parameter -> In User Group place.

[hrtraining2009]

Originally Posted by freesaphr

So that OUT PUT will come like this.

Hi,

I followed all the steps as directed, but still, I am not able to see the Master Data menu & its infotypes in PA30 screen. What cud be the possible reason?

[welcomewiki]

Hi

The only reason may be User Group.

Check is the same User group you given in the Settings and in the SPRO?

Check once

Thanks

Originally Posted by hrtraining2009

Hi,

I followed all the steps as directed, but still, I am not able to see the Master Data menu & its infotypes in PA30 screen. What cud be the possible reason?

[hrtraining2009]

Originally Posted by welcomewiki

Hi

The only reason may be User Group.

Check is the same User group you given in the Settings and in the SPRO?

Check once

Thanks

Is this the place where I need to set the user group ? Please see the attachment. Even after changing the UGR from 10 to CP i am not able to see the master data tab .

[welcomewiki]

Do you use the Same CP in SPRO? where you maintains the user group to infotypes.

And can you add MOLGA (Country) to the same table (the screen shot you send in that only)

Thanks

Originally Posted by hrtraining2009

Is this the place where I need to set the user group ? Please see the attachment. Even after changing the UGR from 10 to CP i am not able to see the master data tab .

[hrtraining2009]

Originally Posted by freesaphr

Once you enter all Mandatory fields you can SAVE system will take it to next info type as per the HIRING ACTION SEQUENCE.

After successfully configuring personal actions & getting PA40 screen right, I am getting this error while creating action hiring as shown in attachment. Please guide.

[welcomewiki]

Hi

Go to -> SPRO -> PA -> Customizing Procedure -> Actions -> Define Infogroups -> Infogroup -> Select the Infogroup like Hiring...

-> Here you have to maintain the Infotypes with SAME USERGROUP

Thanks

Originally Posted by hrtraining2009

After successfully configuring personal actions & getting PA40 screen right, I am getting this error while creating action hiring as shown in attachment. Please guide.

[welcomewiki]

Real Time Examples

Menu	Menu Text	Seq. #	Infotype	Infotype text
U1	Basic Personal Data	00	0000	Actions
		02	0001	Organizational Assignment
		04	0002	Personal Data
		06	0006	Addresses
		08	0007	Planned Working Time
		10	0008	Basic Pay
		12	0021	Family Member/Dependents
		14	0094	Residence Status
		16	0077	Additional Personal Data
		18	0105	Communication
QA	Payroll	01	0008	Basic Pay
		02	0014	Recur. Payments/Deds.
		03	0015	Additional Payments
		04	0027	Cost Distribution
		05	0009	Bank Details
		06	0011	Ext. Bank Transfers
		11	0003	Payroll Status
		15	0402	Payroll Results
		17	0207	Residence Tax Area
		19	0208	Work Tax Area
		21	0209	Unemployment State
		23	0210	Withholding Info W4/W5 US
		25	0234	Add. Withh. Info. US
		27	0161	IRS Limits USA
		29	0194	Garnishment Document
		31	0195	Garnishment Order
		33	0216	Garnish. Adjustment

[welcomewiki]

U7	Benefits	00	0171	General Benefits Data
		02	0021	Family Member/Dependents
		04	0378	Adjustment Reasons
		06	0167	Health Plans
		08	0168	Insurance Plans
		10	0170	Flexible Spending Accounts
		12	0172	Flexible Spending Account Claims
		14	0169	Savings Plans
		16	0379	Stock Purchase Plans
		18	0236	Credit Plans
		19	0377	Miscellaneous Plans
		20	0211	COBRA-Qualified Beneficiary
		22	0212	COBRA Health Plans
		24	0671	COBRA Flexible Spending Accounts
		26	0376	Benefits Medical Information
		28	0375	HCE Information
QD	Time Recording	00	0007	Planned Working Time
		02	2001	Absences
		04	2006	Absence Quotas
		06	2002	Attendances
		08	2007	Attendance Quotas
		10	2013	Quota Corrections
		12	2003	Substitutions
		14	0416	Time Quota Compensation
		16	2005	Overtime
		18	2010	Employee Remuneration Info
		20	2004	Availability
		22	2012	Time Transfer Specifications
		24	2011	Time Events
		26	0083	Leave Entitlement Compensation
		28	0076	Workers' Comp. NA

[welcomewiki]

U4	Additional Personal Data	01	0019	Monitoring of Tasks
		02	0017	Travel Privileges
		03	0032	Internal Data
		04	0041	Date Specifications
		05	0040	Objects on Loan
U6	Planning Data	01	0022	Education
		02	0024	S****s
		03	0025	Appraisals
		04	0023	Other/Previous Employers
		06	0031	Reference Personnel Numbers
QB	Labor Relations	01	0016	Contract Elements
		02	0102	Grievances NA
		06	0057	Membership Fees
		08	0076	Workers' Comp. NA
		10	0082	Additional Abs. Data

[welcomewiki]

For PA40

Action	Action Text	User Dep	Reaction	Reference
U0	New Hire	X	W	10
U1	Quick Hire	X	W	10
U2	Transfer/Relocation	X	W	10
U3	Change in Position	X	W	10
U4	Change in Pay	X	W	10
U5	Termination	X	W	10
U6	Rehire	X	W	10
U7	Retirement	X	W	10
U8	Leave of Absence – Active Status	X	W	10
U9	Leave of Absence – Inactive Status	X	W	10
QA	Return to Work from Inactive Status	X	W	10
QB	Return to Work from Active Status	X	W	10
QC	Reduction in Work Force	X	W	10
QD	Hire Applicant	X	W	10
QE	Change in Personal Data	X	W	10
QF	Quick Hire Follow-Up	X	W	10

[egochigo]

Please how do copy these materials

[welcomewiki]

Hi

Copy option not available in Wiki.

We want trainees to note points and practice.

Thanks

Originally Posted by egochigo

Please how do copy these materials

[Swecha]

what is LIS9

[welcomewiki]

Infotype operation

This operation defines which editing mode should be used to process the infotype in an action.
Use

Use the possible entries help function (F4) to display a list of all possible operations.
Please note the following special features of the Create ((INS)) operation:

• When you create infotype records while processing actions, the system checks if an infotype with the same subtype already exists. If it does, the system switches from "Create" to "Change". It only makes sense to use the Create (INS) operation for the initial entry action. For all other actions, use the Copy(COP) operation. When you use the copy operation, the system proposes the start date of existing action records. If no records exist for the infotype, the system automatically switches to Create.

• In certain cases, it is better to create a new record. In the Birth of a child action, the system processes the Personal Data (0002), Family/Related Person (0021), and Additional Payments (0015) infotypes. A new Family/Related Person infotype record is created irrespective of existing records. In such cases, use the Create operation for actions ((INSS)). The system then does not switch to Change (MOD) mode.

Please note the following special features of the Delimit (LIS9) operation:

• In the Leaving action, use the Delimit ((LIS9)) operation to delimit records. Never delimit Actions (0000) and Organizational Assignment (0001) infotype records.

Please note the following special features of the Lock/Unlock (EDQ) operation:

• This operation either sets or deletes the lock indicator of an infotype (depending on whether it was set beforehand or not).

• You can use the lock indicator for two purposes:

• • To prevent a user from editing locked infotype records by assigning appropriate authorizations.

• • To ensure that locked infotype records are not selected in Reporting.

Originally Posted by Swecha

what is LIS9

[dips]

Hello Trainer,

Give me the steps for creating Feature of IGMOD.Give me the correct path for that.




Regards,
Dips

Originally Posted by freesaphr

Feature : IGMOD

Maintain as per your client requirement as return value.

[welcomewiki]

Hi

Are you asking Return value? it is based on client to client.

Thanks

Originally Posted by dips

Hello Trainer,

Give me the steps for creating Feature of IGMOD.Give me the correct path for that.




Regards,
Dips

[shanshen]

Hi Trainer,

we need to create C1,C2, C3 .... data's or already is thier? Because I created but this msg is coming " already data is exist" what will do?

My request :

Your training part in Master data files more doubts. Please if you give complete navigation path in step by step that we will understand that easily.

Please give to us.

with love

shanshen

[power2009]

Hello, can you please tell what type of questions I need to ask a client when planning for cufiguration of Infotype Menu's

Originally Posted by freesaphr

In this topic mainly tells about Master Data (PA30) Look/Design in SAP we called as Infotype Menu.







And Also PA40 (Actions like Hiring...)

[power2009]

Hello, can you please confirm if tax infotypes like 0461, 0462, 0463 are delimited during termination or theyare not included in the termination action IT's

Originally Posted by freesaphr

TERMINATION

Leaving is the last action in the organization and it approves some important functions such as respective policies, leave enhancement, LTA, gratuity, legal agreement, accept for the Termination letter/Resignation letter, Approval of loans and notice pay

2.4.5.1 Reasons for termination


2.4.5.2 Infotypes Used For Termination



Here when employee terminate we need to stop the payments like Allowance so here we called as Delimit : Means we not deletes only we give end date as terminate date so that that record (Infotype) will stops at that date.

[welcomewiki]

Hi

It should be User friendly so Consultant should be in the position to advice.

Like in first Screen should be all regular Infotypes like 0000, 0001, 0002, 0006, 0007, 0008, 0009..

Next will be Payroll related like IT0008, 0014, 0015, 2010...AND like if you are implementing for India country related Infotypes..

Next may be Time Related like IT0007, 2001, 2006, 2010...

Like that you can advice in Blue print.

Thanks
Wiki SAP Trainer IBM

Originally Posted by power2009

Hello, can you please tell what type of questions I need to ask a client when planning for cufiguration of Infotype Menu's

[welcomewiki]

Hi

All statutory info types no need to delimite as no salary paid from IT0008... so statutory payment right.

And say in future when you get Leave encashment, Final settlement in that statutory infotypes required right.

Thanks
Wiki SAP Trainer IBM

Originally Posted by power2009

Hello, can you please confirm if tax infotypes like 0461, 0462, 0463 are delimited during termination or theyare not included in the termination action IT's