Explain The Meaning Of An Open Sales Order

Explain The Meaning Of An Open Sales Order


What is an open sales order?
An open sales order is where the order has not been delivered (physical goods).


Open Sales order : I will explain taking an example, suppose there is an order for 100 qty and against this order, only 50 are being delivered till its delivery date . i.e. it is partially delivered. then its status will be open . because it is not fully delivered.


You can check the open order status in VA02 in status tab. (double click on item and at item level chk the status) or check in transaction VA05 all the open orders.
In SAP SD, the document flow will summarize the status of each document. In order, they are:
1. Sales order : once delivery has been created, the status of the order changes from "open" to "completed".
2. Outbound delivery : when items are picked and posted for goods issue, the status remains at "being processed"; the status becomes complete only when billing is done.


3. Billing document : when billing document is created and saved, and posted to accounting, the status of the delivery becomes "complete"; the status of billing becomes "complete" as well; an accounting document is created and the status is "not cleared".


4. Payments posting affects the status of the accounting document; hence, you look at table BSEG. once payment is posted with reference to this accounting document, the status becomes "cleared".

How can we know using data in tables whether a sales order is open or not?
Check in Transaction VA05 and in table the status filed will tell you the status of open order.
Table VBAP / VBAK / VBUK (header) and VBUP (item)

Which table is updated when customer pays against an invoice?
Check table VBAK / VBAP / VBRK / VBRP and VBFA you can chk the document flow.

Can you tell if a sales order can be considered open if delivery has happened but payment has not been done yet?
Yes, that sales order will be considered as complete order. not open order.
Delivery will be open against which billing is not happened.

How to close any open sales order?
Go to transaction VA05, here you can see list of all Sales order open for any particular sales area.
You can either do mass maintenance to close all the open order by giving rejection reason. Or you can check one by one order & reject the pending item.
Go to VA02, input the sale order and execute. Now select the line item and assign Reason for Rejection which you will find on the right top side.
If you have not delivered any quantity, then you can delete the sales order from the tcode VA02 - Enter your doc no- in the menu bar go to sales document-then DELETE.

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