Variant Settings for Restoring SAP-HR

[akhilesh dubey]

Variant Settings for Restoring(PA-PA)

Use

Report RPUAUD00 enables you to display archived data, which means you only need to restore archived data in exceptional circumstances.
However, if you must restore data, you should endeavor to restore a complete archiving run. If this is not possible because of organizational factors, for example, or because there is insufficient space on the database, you can still restore individual archiving objects instead. An archiving object consists of all documents that belong to a personnel number or applicant number in a specific period. As a result, objects are selected by selecting a set of personnel numbers or applicant numbers.


If you restore data partially, data access is considerably slower when data is read in the archive.

Activities

If you select the

Test run field, the restore program starts as a test run. This prevents data from being written to the database.

If you only want to write some of the data back to the database, you can choose individual or several personnel numbers. You can make a distinction between applicant numbers and personnel numbers.

The system writes the data that was not restored to a new archive. You cannot read or restore the old archive any longer. In this way, the system ensures data consistency.
You must re-archive restored data if you do not want to keep it on the database.
The Detailed log option enables you to create a detailed list of processed documents. However, you should only use this option if errors have already occurred that you need to pinpoint because it triggers the creation of an extremely detailed log.

[akhilesh dubey]

Archiving Data (PT/PY/FI-TV)

Use

This function relieves the database of data that the system no longer needs, but which must still be accessible.

To archive data, the system uses archiving objects [Extern] in which the structure and contents of data are described.

Integration

The

Time Management, Travel Management, and Payroll application components can be integrated with each other. Data is written from Travel Management and Time Management to Payroll. If you want to archive the archiving objects of all three components together or separately, you must set up archiving groups

Features

To archive data for specific personnel numbers from the

Time Management (PT), Payroll (PY), and Travel Management (FI-TV) components, the following archiving objects are used:

Component	Archiving object
Time Management	Time evaluation results (PA_TIME) [Seite 68]
Payroll	Payroll results (PA_CALC) [Seite 45]
Travel Management	Trips (PA_TRAVEL) [Seite 75]

The archiving objects archive data from the following tables:

Archiving object	Table(s)
PA_TIME	PCL2
PA_CALC	PCL2
PA_TRAVEL	PCL1 PTRV_HEAD PTRV_PERIO

[akhilesh dubey]

Archiving Group (PT/PY/FI-TV)

Definition

A special structure for archiving data that is used to group archiving objects and personnel numbers together whose data needs to be archived together.

Use

If the

Payroll, Time Management, and Travel Management components are integrated, the archiving group enables you to group their archiving objects together. Moreover, the archiving group enables you to group personnel numbers together whose data needs to be archived together.



For example, you can group the following personnel numbers together in one archiving group:

1. 1. • All employees at a subsidiary
      
   2. • All employees who have left the enterprise
      
   3. • All industrial employees

Structure

Characteristics/Description

You determine the following characteristics for an archiving group:

1. • The archiving objects to be archived
   
2. • The country for which the data was created
   
3. • Integration of the

1. Time Management and Travel Management components with Payroll, if applicable
   
2. • The components to which trip data is transferred
   
3. • Country-specific parameters for Payroll
   
4. • Archiving date [Seite 18]
   
5. • Retroactive accounting limit [Seite 20]

You can also enter a text to describe the archiving group.

Number/Status

When archiving groups are created, the system assigns each one a number automatically.

This number is assigned using a number range (object HRARCHIVE). If all of the numbers are assigned, you must maintain the number range.

The system also assigns a status for each archiving group. The status depends on the step within the archiving procedure that you have already performed for the archiving group:

Performed step	Status of archiving group
Create archiving group	Created
Assign personnel numbers	Personnel numbers assigned
Test HR preparations for archiving	In test