Topic 67: CATS Record Time

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A time administrator needs to enter time for employees. [CAT2] is only used by time administrators. Employees will record their own time in ESS only.

Business Process Procedure Overview

State employees, including temporary employees, are required to account for their planned hours by recording time in BEACON. Contractors may also be required to enter time data in BEACON. Additionally, some agencies will require that employees record the distribution of their time to Charge Objects. Transaction CAT2 is the entry point of all time data. BEACON will support three methods of accessing CAT2 for time data recording. 1) Employees entering their own time in CAT2 via ESS. 2) The Department of Transportation, State Highway Patrol and Employment Security Commission will send a time file that will be automatically loaded in BEACON via CAT2. 3) Time Administrators with the responsibility for entering time for others will do so directly in R/3 using transaction CAT2. When Time Administrators enter time in R/3, a data entry profile determines which fields are available for entry on the CAT2 time sheet. The data entry profile also determines whether the time sheet will support a single employee or multiple employees. In most cases, a Time Administrator will be using the list profiles to enter time records for multiple employees on a single screen. All CAT2 profiles require that an Attendance/Absence Type (A/A Type) and number of hours be specified for each time record. All profiles will also support the explicit entry of premium values associated with a time record. A Time Administrator's responsibilities in CAT2 are dependent upon the time recording philosophy the agency has adopted. Agencies on a negative time basis only require the recording of exceptions to the employee's planned schedule (as indicated in the employee's assigned Work Schedule Rule), such as leave usage, work on a holiday and overtime worked. Agencies on a positive time basis require complete time recording including all hours worked and leave taken. This BPP will detail: 1) Recording time records (not distributed to charge objects) using list entry for negative employees 2) Recording time records (not distributed to charge objects) using list entry for positive employees 3) Recording time records distributed to charge objects using list entry 4) Indicating premiums associated with time records 5) Releasing time records Additional profile information: · All data entry profiles show a seven day period that starts on Sunday, unless otherwise noted. · All profiles include columns for A/A Type, Premium Number, and Hours by day. Other profiles include additional columns, as noted below. · The Worklist section shows the short and long text fields for each charge object. The Data Entry Area (timesheet section) only shows the short text fields. The long text will only be saved with the time records if the user copies the row from the Worklist to the Data Entry Area by using the Copy ****on. · Profiles appropriate for entry by Time Admins: These profiles save records in "Approved" status. CHARGE1 through CHARGE4 profiles show a corresponding number of the charge object columns in the Data Entry Area. The Worklist is displayed above the Data Entry Area. Only one employee at a time can be selected. CHARGE1L through CHARGE4L profiles show a corresponding number of the charge object columns. The Worklist is not displayed. Multiple employees can be selected and displayed at the same time (list entry). NORML-FR Normal - list entry (same as ESS), Friday start NORML-MO Normal - list entry (same as ESS), Monday start NORML-SA Normal - list entry (same as ESS), Saturday start NORML-SU Normal - list entry (same as ESS), Sunday start NORML-TH Normal - list entry (same as ESS), Thursday start NORML-WE Normal - list entry (same as ESS), Wednesday start TEMPSOLN This profile is for use by Temporary Solutions. It includes "Position" column. · Profiles appropriate for entry by ESS users: These profiles save records in "Unreleased" status. CHG1ESS through CHG4ESS profiles show a corresponding number of the charge object columns in the Data Entry Area. The Worklist is displayed above the timesheet. ESS Employee Self Service - Sunday start ESS-FRI Employee Self Service - Friday start ESS-MON Employee Self Service - Monday start ESS-SAT Employee Self Service - Saturday start ESS-WED Employee Self Service - Wednesday start · Profile appropriate for entry by Time interface program only: INTERFAC Interface profile · Attendance/Absence type additional info: 1010, 1020, 1030 - used for conversion purposes only, they have been delimited in the system.

Access Transaction:

Via Menu Path	SAP menu >> Human Resources >> Time Management >> Time Sheet >> CATS Classic >> CAT2 - Record Working Times
Via Transaction Code	CAT2

Similar Threads:

• Check the time reporting status in CATS
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• Restrict the Time columns to 12 in CATS
• Cross-Application Time Sheet (CATS)

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Procedure:



SAP Easy Access


1. Update the following required and optional fields:

Field Name	Description	R/O/C	Values
Command	White alphanumeric box in upper left corner used to input transaction codes	R	Enter value in Command. Example: CAT2

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2. Click Enter ****on.

Time Sheet: Initial Screen


3. Update the following required and optional fields:

Field Name	Description	R/O/C	Values
Data Entry Profile		R	Enter value in Data Entry Profile. Example: NORML-SU

4. Click Enter ****on.

Information: You must click [Enter] to change the screen display to reflect the [NORML-SU] data entry profile.

5. Update the following required and optional fields:

Field Name	Description	R/O/C	Values
Key date	Choose either Today or define a specific date.	R	Enter value in Key date. Example: 4/29/07

6. Click Enter ****on.

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7. Click Personnel Selectn ****on.

Personnel Number Selection for Fast Data Entry

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8. Click Multiple selection ****on.

Multiple Selection for Personnel Number


9. Update the following required and optional fields:

Field Name	Description	R/O/C	Values
Single value		R	Enter value in Column Single value. Example: 3270
Single value		R	Enter value in Column Single value. Example: 3274
Single value		R	Enter value in Column Single value. Example: 3275

10. Click Copy (F8) ****on.

Information: Multiple personnel numbers may be chosen here, which allows a time administrator to enter hours for multiple people on one screen. In this example multiple personnel numbers have been used.