Topic 9: Personnel Area & Personnel Sub Area

[freesaphr]

A personnel area is a Personnel Administration specific unit and is the subunit of the company code. The individual personnel areas in a company code have four digit alphanumeric identifiers. The personnel areas within a client must be clear.

Example: The following Personal Area's are under one company (Company Code)

S. No	Personnel Area Code	Personnel Area Text
1	CORP	Corporate Office, Hyderabad
2	PLAT	Plant
3	ZON1	Zone - Delhi
4	ZON2	Zone - Kolkata
5	ZON3	Zone - Mumbai

For Simple like Breaches: Pune, Hyderabad, Delhi, Chennai, Mumbai ....are Personnel Areas of one Company (Company Code)

The personnel area has the following functions:

• The personnel area is used to generate default values for data entry, for example, an employee’s payroll area.
• The personnel area is a selection criterion for reporting.
• The personnel area constitutes an authorization check unit.

[freesaphr]

Here the Config takes place:

[freesaphr]

Human Resource Management: Contains 4 types

1. Personal Areas
2. Personal Sub-Area
3. Employee Groups
4. Employee Sub-Groups



SPRO -> Enterprise Structure -> Definition -> Human Resource Management -> Personnel Areas

Table: T500P

[freesaphr]

Click on Personal Area: You will see two Steps

1. Copy, Delete, Check Personnel Area
2. Personnel Area



This is also same as Company Code creation, you can copy from standard one or you can copy from your existing Personnel area if you created before.

Or you can create using New Entries Directly.

[freesaphr]

Go for second type, which means to create fresh and New Personnel Area



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[freesaphr]

Click Choose to enter

[freesaphr]

Now you able to see the existing Personnel Areas in the table

Example: 1000 : AFL Detroit

[freesaphr]

Go to New Entries, to create New Personnel Area.

[freesaphr]

Now we need to enter Personnel Area Code, Description and Address.

[freesaphr]

1001 as Personnel Area Code with Corporate Office as Description and Address

[freesaphr]

Important Note: Address is important field to maintain correct details, the same will be displayed in all reports.

Example India ESI monthly forms, location (Personnel Area) will display the same address.

Press the ICON as show in the screen shot.

[freesaphr]

Enter as per the Blue print (The address details provided b client)

Name, Address, Communications like Fax, Telephone number, Email..



And ENTER to SAVE.



YOU WILL COME BACK ONCE YOU SAVE AND FINALLY SAVE YOUR PERSONNEL AREA TABLE.

[freesaphr]

Personnel sub areas are a subdivision of the personnel area.

Personnel Sub area is defined by a four-character, alphanumeric code. The respective country-specific control features are stored here.

Example : If your Company Locations/Breaches are called Personnel Areas so the Departments of each breach called Personnel Sub-areas.

Personnel Area: Pune
Personnel Sub-Area: HR, IT, ADMN, SAP, Sales....

Personnel Area Code	Personnel Area Text	Personnel Sub-Area Code	Personnel Sub-Area Text
CORP	Corporate Office	HR01	Human Resource
		FN01	Finance
		MK01	Marketing
		PU01	Purchase
PLAT	Plant	PD02	Production
		MF02	Manufacturing
		ST02	Stores
		QA02	Q & A
		MM02	Maintainace
ZON1	Zone 1	MK03	Marketing
		FN03	Finance
		ST03	Stores
ZON2	Zone 2	MK04	Marketing
		FN04	Finance
		ST04	Stores
ZON3	Zone 3	MK05	Marketing
		FN05	Finance
		ST05	Stores

[freesaphr]

The main organizational functions of the personnel subarea are as follows:-

1. To specify the country grouping. Master data entry and the setting up and processing of wage types and pay scale groups in payroll depend on the country grouping. The grouping must be unique within a company code.
2. To assign a legal person which differentiates between companies in legal terms.
3. To set groupings for Time Management so that work schedules and substitution, absence and leave types can be set up for individual personnel subareas.
4. To generate a default pay scale type and area for an emplyee's basic pay.
5. To define a public holiday calendar.
6. To define subarea-specific wage types for each personnel area.

ALL THESE WE WILL SEE IN THE NEXT TOPICS

[freesaphr]

Click on Personnel Area will get one screen contains two steps, same as Personnel area.

You can copy or create new one.

Here we are going to create New one using second options.







Press CHOOSE

[freesaphr]

Now you will see one new step here

This is not like new empty screen and entering new entries.

Here as per our example....

Personnel Area Code	Personnel Area Text	Personnel Sub-Area Code	Personnel Sub-Area Text
CORP	Corporate Office	HR01	Human Resource
		FN01	Finance
		MK01	Marketing
		PU01	Purchase
PLAT	Plant	PD02	Production
		MF02	Manufacturing
		ST02	Stores
		QA02	Q & A
		MM02	Maintainace

Personnel sub-areas are coming under Personnel area's

Before entering Personnel sub-areas we have to choose under which personnel Area we are going enter.

[freesaphr]

SO ONCE YOU CHOOSE : CREATE PERSONNEL SUB-AREAS

IT WILL ASK UNDER WHICH PERSONNEL AREA YOU ARE ENTERING SUB-AREAS

[freesaphr]

Here we are creating Personnel Sub-areas under Personnel Area 1001

Enter Once you enter right Personnel Area

[freesaphr]

Here Personnel Area 1001 - Corporate Office



Go to New Entries to Create Sub-areas

[freesaphr]

Now enter Personnel Sub-areas under Personnel Area 1001

Personnel Sub-area Code (2 digit) with Text

[freesaphr]

And SAVE

Like same other Personnel Sub-areas under different Personnel Area.

Personnel Area Code	Personnel Area Text	Personnel Sub-Area Code	Personnel Sub-Area Text
CORP	Corporate Office	HR01	Human Resource
		FN01	Finance
		MK01	Marketing
		PU01	Purchase
PLAT	Plant	PD02	Production
		MF02	Manufacturing
		ST02	Stores
		QA02	Q & A
		MM02	Maintainace
ZON1	Zone 1	MK03	Marketing
		FN03	Finance
		ST03	Stores
ZON2	Zone 2	MK04	Marketing
		FN04	Finance
		ST04	Stores
ZON3	Zone 3	MK05	Marketing
		FN05	Finance
		ST05	Stores

Like

[freesaphr]

Now Assign your Locations to your Company

Example

Company TATA have locations in Pune, Hyderabad and Mumbai

As we created Locations (Personnel Areas) now assign to your Company (Company Code)

[freesaphr]

Go to Human Resource Management




Go to Assignment of Personnel Area to Company Code

[freesaphr]

Now you will bale to see all the Personnel Area




FIND YOUR Personnel Area using POSITION ICON




Example 1001 is your Personnel Area and in the same line see Company code is black which mean you have to fill your company code.

[freesaphr]

Select your company code using F4 (Drop down list) - one new window will come with all existing company codes.




Select YOUR COMPANY CODE, Example ZCRP is your company code, which your assigned to 1001 personnel area.


And same way assign Country grouping, like for India 40 using F4


ENTER & SAVE, same way all your personnel areas to respective company code (if your have only one company code assign all your personnel areas to same company code.


SAVE

[freesaphr]

Hi

ANY QUESTIONS

Thanks

[mili_sinhara]

Sir,

Greetings


You all are doing fantastic efforts.Thanks a lot.

You are teaching in a simple language anyone can understand.

I am from small city(Baroda -gujarat) & i can't effort sap hr fees.
Even SAP is also not there.

Right now i am learning SAP HR its totally dream for me.

You all are sharing your knowledge.

I have learned from you guys Who can not effort SAP Fees like me.

We must have to share knowledge in free.

Money is not important wishes are important.Be positive.Great Thinking!!!!

I am very very much thankful to you.no words to say.....

My all best wishes are always with you.Thanks for your great help.

God bless you.Again Thanks.

Smile pl.

Cheers,
Mili

[welcomewiki]

Hi

Thanks

Regards
Wiki

Originally Posted by mili_sinhara

Sir,

Greetings


You all are doing fantastic efforts.Thanks a lot.

You are teaching in a simple language anyone can understand.

I am from small city(Baroda -gujarat) & i can't effort sap hr fees.
Even SAP is also not there.

Right now i am learning SAP HR its totally dream for me.

You all are sharing your knowledge.

I have learned from you guys Who can not effort SAP Fees like me.

We must have to share knowledge in free.

Money is not important wishes are important.Be positive.Great Thinking!!!!

I am very very much thankful to you.no words to say.....

My all best wishes are always with you.Thanks for your great help.

God bless you.Again Thanks.

Smile pl.

Cheers,
Mili

[ruchirajani]

Hi,

I have a request to make. At the end of each topic,starting from Topic 8 company code, could you please provide table names as well. This will help me in fast entry directly in config tables using SM30.Alternately, I would appreciate of you could send me the entire list at once on my email address ruchirajani@gmail.com

Regards,

Originally Posted by freesaphr

Personnel sub areas are a subdivision of the personnel area.



Personnel Sub area is defined by a four-character, alphanumeric code. The respective country-specific control features are stored here.



Example


If your Company Locations/Breaches are called Personnel Areas so the Departments of each breach called Personnel Sub-areas.


Personnel Area: Pune
Personnel Sub-Area: HR, IT, ADMN, SAP, Sales....

[ruchirajani]

Hi,

How is the Personnel Area address and the addrss snapshot you showed different.

Regards,

Originally Posted by freesaphr

Here the Screen of address looks

Enter as per the Blue print (The address details provided b client)

Name, Address, Communications like Fax, Telephone number, Email..


And ENTER TO SAVE.


YOU WILL COME BACK ONCE YOU SAVE AND FINALLY SAVE YOUR PERSONNEL AREA TABLE.

[welcomewiki]

Hi

sure we will do the same.

But we suggest at present don't go with SM30 do config using SPRO and navigation.

Once habituated you can do with SM30

Thanks

Originally Posted by ruchirajani

Hi,

I have a request to make. At the end of each topic,starting from Topic 8 company code, could you please provide table names as well. This will help me in fast entry directly in config tables using SM30.Alternately, I would appreciate of you could send me the entire list at once on my email address ruchirajani@gmail.com

Regards,

[welcomewiki]

Hi

Infact both will be same.

Like home page - Personal area and in that ADDRESS tab.

Thanks

Originally Posted by ruchirajani

Hi,

How is the Personnel Area address and the addrss snapshot you showed different.

Regards,

[Yogesh]

Originally Posted by freesaphr

Now you will see one new step here

this is not like new empty screen and entering new entries.

Why like that think once again....

Here as per our example....




Personnel sub-areas are coming under Personnel area's

Mean before entering Personnel sub-areas we have to choose under which personnel Area we are going enter.

Right. HOPE YOU GOT IT.

Here you have defined different departments in the co. as the personnel sub-areas. In other scenario say New York is the personnel area and under this Manhattan and Princeton are Pers. Sub Areas then how we will define various departments in these sub areas? I want to know what is the basic criteria to create Pers. Sub Areas. Thanks.

[Yogesh]

Originally Posted by Yogesh

Here you have defined different departments in the co. as the personnel sub-areas. In other scenario say New York is the personnel area and under this Manhattan and Princeton are Pers. Sub Areas then how we will define various departments in these sub areas? I want to know what is the basic criteria to create Pers. Sub Areas. Thanks.

Please answer my question. By tomorrow most probably you will remove this topic from the posting. Thanks.

[welcomewiki]

Hi

When Functional Consultant is preparing Blue Print checks all scenarios like Payroll, Time...and differentiate Personnel Area, Sub area or even Employee Group, Sub groups based on requirment no need always that Location like New York must be Personnel Area.

The basic Funda is like Location 1's Holiday Calendar is diffeent from Loaction 2 so you can create 2 personnal Areas..

Same for Payroll Componates are diffrent from locatin base you can create 2 PA.

If Department wise diffrentation is there so you can create Personnel sub area wire..

All based on requirement.

Like If you want New York should be Personnel Area and Manhattan Subarea.

and still wanted to diffrentiate Departmant or EE level wise you can do at Payroll level - Paysclae type, Paysclae Area, Pay scale Group & Pay scale Level. (Will cover in future)

Thanks

Originally Posted by Yogesh

Here you have defined different departments in the co. as the personnel sub-areas. In other scenario say New York is the personnel area and under this Manhattan and Princeton are Pers. Sub Areas then how we will define various departments in these sub areas? I want to know what is the basic criteria to create Pers. Sub Areas. Thanks.

[Yogesh]

Originally Posted by welcomewiki

Hi

When Functional Consultant is preparing Blue Print checks all scenarios like Payroll, Time...and differentiate Personnel Area, Sub area or even Employee Group, Sub groups based on requirment no need always that Location like New York must be Personnel Area.

The basic Funda is like Location 1's Holiday Calendar is diffeent from Loaction 2 so you can create 2 personnal Areas..

Same for Payroll Componates are diffrent from locatin base you can create 2 PA.

If Department wise diffrentation is there so you can create Personnel sub area wire..

All based on requirement.

Like If you want New York should be Personnel Area and Manhattan Subarea.

and still wanted to diffrentiate Departmant or EE level wise you can do at Payroll level - Paysclae type, Paysclae Area, Pay scale Group & Pay scale Level. (Will cover in future)

Thanks

Thanks a lot for the answer. Is it possible to have one Blueprint pertaining to U.S.A or Canada with all the scenarios? By referring to it will make it easier to understand the steps you describe in your topics. It will be a great help. Thanking you.

[welcomewiki]

Hi

Yes we are going to provide USA and trainee local country.

But not now as BP is purely technical stuff you may confuse at this stage.

Thanks

Originally Posted by Yogesh

Thanks a lot for the answer. Is it possible to have one Blueprint pertaining to U.S.A or Canada with all the scenarios? By referring to it will make it easier to understand the steps you describe in your topics. It will be a great help. Thanking you.

[Yogesh]

Originally Posted by welcomewiki

Hi

Yes we are going to provide USA and trainee local country.

But not now as BP is purely technical stuff you may confuse at this stage.

Thanks

Thank You Very Much. You are doing a Great Job.

[prativa]

Hi,

As we discussed under Company we have Personal Area and Under Personal Area we have Sub Areas. It is very clear that we assign Company code to Company in the same way we assign Parsonal Area to Company.

I hv one doubt...

Can we create a Company (let XYZ) and given the address of US
And its Personal Areas are in US, JAPAN and INDIA.
And in US, and India there are sub areas like for US(DALLAS), INDIA(DELHI, PUNE) etc.
In this type of scenario..what to do??
As it is always based on currency. If we create a comp and given the address of US and USD as currency then we wont b able to crate its personal Area in India as its currency differs. we can't assign the same as well.

Is it possible to make it happen. Please clarify.

Thanks

[welcomewiki]

Hi

Each county should have one compnay code, read company name is a legal entity means maintains GL, Balance sheet ....with a single Currency

Sao answer no

Originally Posted by prativa

Hi,

As we discussed under Company we have Personal Area and Under Personal Area we have Sub Areas. It is very clear that we assign Company code to Company in the same way we assign Parsonal Area to Company.

I hv one doubt...

Can we create a Company (let XYZ) and given the address of US
And its Personal Areas are in US, JAPAN and INDIA.
And in US, and India there are sub areas like for US(DALLAS), INDIA(DELHI, PUNE) etc.
In this type of scenario..what to do??
As it is always based on currency. If we create a comp and given the address of US and USD as currency then we wont b able to crate its personal Area in India as its currency differs. we can't assign the same as well.

Is it possible to make it happen. Please clarify.

Thanks

[Pushpa]

Hi,

Can we assign two personnel areas into same company code? if yes, i was assinging two personnel area under one company code i got a message like this- " the country group of company code xxx has been changed.this company code is used in other personnel area. the country grouping will also be changed. Make changes?" with 3 options yes, no, and cancel.

Please advice.

Regards
Pushpa

Originally Posted by freesaphr

Select your company code using F4 (Drop down list) - one new window will come with all existing company codes.




Select YOUR COMPANY CODE, Example ZCRP is your company code, which your assigned to 1001 personnel area.


And same way assign Country grouping, like for India 40 using F4


ENTER & SAVE, same way all your personnel areas to respective company code (if your have only one company code assign all your personnel areas to same company code.


SAVE

[power2009]

Is Personnel Sub-area Code 2 digit or 4 digit?

Originally Posted by freesaphr

Now enter Personnel Sub-areas under Personnel Area 1001

Personnel Sub-area Code (2 digit) with Text

[power2009]

Is there any particular reason why the second option and not the first option is used as in creation of company code? Thanks.

Originally Posted by freesaphr

PRESS on Personnel Area will get one screen contains two steps, same as Personnel area.

You can copy or create new one.

Here we are going to create New one using second options.









Press CHOOSE

[welcomewiki]

Hi

4 digit, here this client want only 2 digit.

You please take 4 digit.

Thanks
WIKI SAP Trainer Zensar Tech

Originally Posted by power2009

Is Personnel Sub-area Code 2 digit or 4 digit?

[welcomewiki]

Hi

For first time you can use second option.

Once you create a PA and based on the first PA you can use first option to copy from first PA to as many you want.

Thanks
Wiki SAP Trainer KPIT

Originally Posted by power2009

Is there any particular reason why the second option and not the first option is used as in creation of company code? Thanks.

[srini]

Hi ,

I have a question ,

Which control features are controlled using the personnel subarea? and Which control features are controlled using the employee subgroup?

Thanks
Srini

[welcomewiki]

Originally Posted by srini

Hi ,

I have a question ,

Which control features are controlled using the personnel subarea? and Which control features are controlled using the employee subgroup?

Thanks
Srini

Hi

Please provide some more details about your question.

If you asking how Sub-areas and sub-Groups defaults in PA30? Answer will be we need to Enter Manually in PA40.

Thanks
Wiki SAP Tier I

[srini]

Hi ,

Are there any control features which are controlled using the personnel subarea? if yes what are they . And are there any control features which are are controlled using the employee subgroup? If yes then what are they ?

Thanks
Srini

[welcomewiki]

Hi

Using Features we can Default in Master Data, like example Payroll Area can be Default using Employee Group, Work Schedule can be default using Personal Area....

Thanks
Wiki SAP HR Tier II

Originally Posted by srini

Hi ,

Are there any control features which are controlled using the personnel subarea? if yes what are they . And are there any control features which are are controlled using the employee subgroup? If yes then what are they ?

Thanks
Srini

[ajay0679]

Hi Trainers,

When i was about to join this forum i was told that all the configuration documents with screen-shots will be provided for all the topics but many topics are not at all touched & covered till date and no configuration document is posted. In the adverisment it is said that all the configurations are readfy but its not there. Only PA,OM, Time mgmt, payroll india, PCR schema and ESS& MSS have been covered.

Pls provide the downloadable configurations for the followong very important topics ASAP as i need to learn these ASAP. My friends who are also members of this forum they are also waiting for the same. Thanks

1- Payroll (UK, AUSTRALIA, US, MALAYSIA )
2- Benefits ( INDIA, UK, US, AUSTRALIA )
3- Objective Settings & Appraisal OSA ( Performance Management )
4- Enterprise Compensation Management
5- E-Recruitment
6- Learning Solution LSO
7- Succession Planning
8- Training & Event Management
9- Personnel Development
10-Management of Global employees MGE
11-Employee Interaction Center EIC