Topic 3: End -To - End Process of SAP HR

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Here we will learn the END - END PROCESS OF SAP HR.


Process will start from Set up Project Board members not from Sales and Marketing (Sales and Marketing which comes under Non-SAP)


Now we will see the END - TO - END of SAP HR.

In SAP Terminology End - to - End process called ASAP.


ASAP : Accelerated SAP

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Accelerated SAP Phases

Phase 1 – Project Preparation

Phase 2 – Business Blueprint

Phase 3 – Realization

Phase 4 – Final Preparation

Phase 5 – Go Live and Support

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The ASAP Road map was developed by SAP to help customers implement SAP software in a quick, cost-effective manner.



Utilizing this approach:


·Minimizes the length of implementation,
·Maximizes the utilization of TeamSAP and customer resources,
·Results in a “Repetitive Model” that can be used with other Implementations of SAP modules or systems, and
·Provides a process-oriented approach to Product Training.

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Here we will learn Project Preparation Key Activities and Deliverable

My Top 5 Factors to consider would be:
1. Set up a Project Board,
2. Secure the resources,
3. Complete the GAP Analysis,
4. Have detailed Cut over Plans,
5. Train the users.

The Project Board

The correct set up and operation of the Project Board in my view is major factor in the success failure of the project. The Project Board will consist of the stakeholders, key users and the vendor. The Project Board is part of the governance of the project. The Project Board will meet regularly to ensure that the project plans are created and being executed as planned, moves from stage to stage with all the deliverables being signed off is resourced properly.



The Resources
Three types of resources are absolutely necessary -- end users, change team and technicians.
Early involvement by the end users is absolutely necessary, as they will be the ones living with the system for hopefully many years to come. They will want to feel involved in its implementation. Buy in from the end users of the system is absolutely essential if the system is to have a long and stable life in any organisation.


The Change Team will identify the gaps between the package and the business requirements, re-engineer some of the businesses process to cope with the package, train the users to ensure implementation is smooth as possible into the business.



The Technical Team will prepare the systems environment for the package, apply any software fixes from the vendor, implement the software in the best way possible for the organisation set up and tune the software for the particular technical environment.



GAP Analysis
A through gap analysis will identify the gaps between how the business operates ad its needs against what the package can can't do. For each gap there will be one of three outcomes which must be recorded and actioned, GAP must be closed and customised software can be developed close the gap, GAP must be closed but software cannot be written therefore a workaround is required, GAP does not need to be closed.



In simple terms: Gap means small cracks. In SAP world. In information technology, gap analysis is the study of the differences between two different information systems or applications( ex; existing system or legacy system with Client and new is SAP), often for the purpose of determining how to get from one state to a new state. A gap is sometimes spoken of as "the space between where we are and where we want to be." Gap analysis is undertaken as a means of bridging that space.

Actual gap analysis is time consuming and it plays vital role in blue print stage.



Cut Over Plans
Detailed plans need to be developed for cutting over from the old system(s) to the new. Parallel runs of what will happen over the conversion period using test data, convert and watch for a period after wards to ensure nothing unexpected happens.



Train Users
Well trained users will support and defend the system on site. Unsupportive users will continually undermine the system and eventually it will be replaced. Therefore the more effort you put into helping the users master the system early the better.



And a look at Activities and Deliverable in Phase I - Project Preparation Key

Key Activities	Deliverables
·Finalize Project Team Organization	·Project Team Structure Organization Chart
·Finalize Project Team Training Plan	·Project Team Training Schedule
·Define Team Facilities Requirements	·Project Team Seating Chart (including required equipment)
·Develop Project Plans	·Baseline Project Plans ·Initial Activities Planned ·Resource Plan
·Develop Project Strategies and Scope ·Review Existing Implementations	·Draft: oImplementation Strategy oEnd-User Training Strategy oDevelopment Strategies oTesting Strategy oTechnical Strategies oSecurity and Controls Strategy oHigh-level Project Scope Document ·List of Lessons Learned
·Define Project Management Standards and Procedures	·Project Management Standards and Procedures (Issue Mgt Plan, Status Report Format, Change Control Forms, Documentation standards, etc,)
·Develop Benefits Realization Strategy	·Benefits Realization Approach
·Develop Project Risk Assessment	·Risk Management Plan, Report and recommendations to mitigate project risks, and summary of Critical Success Factors
·Define Post-Implementation Support	·Post-Implementation Support Approach
·Perform Technical Requirements Gathering	·Complete Technical Questionnaires ·Define Technical Infrastructure Needs
·Procure Hardware	·Size Initial Hardware ·Approve Sizing Results ·Order Initial Hardware and Software ·Order Remote Network Connection
·Define System Landscape Strategy	·System Landscape Strategy
·Define Project Methodologies, Tools and Project Governance Standards	·Established Project Methodologies, Tools and Governance Standards
·Define Quality Assurance Plan	·Quality Assurance Plan
·Develop Communication Strategy and Plan	·Communication Plan/Strategy
·Confirm Process, Organization and Technical Scope	·Sign-off by Customer
·Develop and perform Change Readiness Assessment	·Change Readiness Assessment Results and Report
·Produce and Deliver Program Management Status Reports	·Completed Status Report ·Updated Issues Log
·Prepare for Project Kickoff	·Kickoff Meeting

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Business Blueprint Key Activities and Deliverables

Key Activities	Deliverables
·Conduct Project Team Training	·Execute Project Team Training Schedule
·Define SAP Organizational Structure ·Define Global Parameters	·SAP R/3 Hierarchy Definitions
·Prepare for Blueprint Workshops	·Blueprint Workshop Schedule ·List of Blueprint Workshop Participants ·Blueprint Workshop Agendas
·Conduct Blueprint Workshops	·Business Blueprint Report oBusiness Process Flows oPolicies and Procedures oGaps Identified ·Business Process Master List (BPML)
·Finalize Project Scope	·Finalized Scope Document Signed off by Customer
·Finalize Development Scope	·Development Scope: Reporting, Interfaces, Conversions, Enhancements
·Finalize End-User Training Strategy	·End-User Training Strategy Signed-Off by Customer ·End User Training Requirements and Materials Standards document
·Conform to DoD RICE Concept of Operations	·
·Perform Cycle Planning for Prototyping	·Cycle Plan for Prototyping
·Develop Knowledge Transfer Plan	·Knowledge Transfer Plan signed off by Customer
·Develop Communications and Key Stakeholder Management Plans	·Communication and Key Stakeholder Management Plans
·Define Business Organization Structure and Identify Impact Areas	·Business Organization Impacts
·Complete SAP Bolt-On Evaluation	·Evaluation Results of SAP Bolt-Ons
·Identify Process Ownership	·Benefits and Process Owner Organization
·Create Technical Design	·Technical Design Document
·Develop Non-functional Requirements	·Non-functional Requirements Specifications Documentation
·Develop Security Requirements	·Security Requirements Specifications Documentation
·Setup and Install Development Environment	·Installed Development System
·Risk Assessment Measurement	·Revised Risk Assessment
·Conduct Peer/Solution/Technical Reviews	·Solution/Technical Review Findings Reports
·Produce and Deliver Program Management Status Reports	·Completed Status Report ·Updated Issues Log
·Business Blueprint Sign-off	·Business Blueprint Documentation and Phase completion signed-off by Customer