Topic 29: Work Schedules

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You store working and break times for groups of employees in this component. This then allows to you to structure working times for your enterprise. You can define work schedules with flextime models or rotating shifts for particular organizational units. You can also set up the legislative regulations, collective agreements and internal company policies that stipulate employee working time in your system.

Implementation Considerations

• The Work Schedule is an essential element of Human Resources. Human Resources data is an extension of information entered in a work schedule. The Work Schedule component optimizes SAP Human Resources and saves the user valuable time when defining the working time model for your enterprise.
• The work schedule is the information medium for all employees who work on time-based schedules. It also contains a detailed overview of all working times. In addition to setting up working times and break times, you can use the work schedule for scheduling and monitoring the organization and coordination of all divisions in your enterprise.
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Personnel Subarea Groupings

• Use: Scheduling working times for each area of your enterprise is a time-intensive process. You can reduce time and cost expenditure when scheduling working times by grouping together organizational units that require the same work schedules.
• You set up your desired work schedules in the Customizing steps in the Work Schedules section of the Implementation Guide (IMG) for Personnel Time Management. To create work schedules, set up the following groupings:
• Organizational units where employees have the same working times. Here you create personnel groups and personnel subgroups. This enables you to group together divisions or plans that work according to the same regional or local working time provisions. Any type of legal change, such as a new working time provision stipulating that only 4 hours may be worked on Sundays, can be carried out in one step at one time for all elements of this group.
• Employee subgroups — members of group work according to the same working times. Here you create employee subgroup groupings such as hourly wage earners, salaried employees, trainees, and so on. This enables you to group together employees who work according to the same work schedule rules, such as flextime, 3-shift operations, and so on. Even working time provisions in collective agreements, such as employees having a shift off after a night shift, can be carried out at one time for all elements of this group.
  • Your enterprise consists of several organizational units, which are located in different cities. The personnel area Pharmacy is divided into the following personnel subareas:
    

• City A (0001)
• City B (0002)
• City C (0003)

The personnel subareas A and C have the same work schedule; personnel subarea B has its own work schedule. In addition, the personnel subareas A and C work 40 hours per week; personnel subarea B works only 35 hours per week. Create the following groupings:

Personnel Subarea Groupings (PSG) for Work Schedules (WS)
0001 City A à Grpg PSG for DWS 02
0002 City B à Grpg PSG for DWS 01
0003 City C à Grpg PSG for DWS 02
You define two work schedules as flextime models, one for 40 hours per week, the other for 35 hours per week. Assign flextime with 40 hours per week to the personnel subarea grouping for daily work schedule 02 (Grpg PSG for DWS) and the flextime with 35 hours a weeks to the personnel subarea grouping for daily work schedule 01 (Gprg PSG for DWS).

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Personnel Subarea Grouping for Daily Work Schedules

Use

• By grouping personnel subareas together, you can define the same Daily Work Schedules for separate groupings.
• You can combine one or more personnel subarea groupings for work schedules to form a personnel subarea grouping for daily work schedules.Personnel Subarea Grouping for Daily Work Schedules 01
  

• Personnel subarea groupings for work schedules 01
• Personnel subarea groupings for work schedules 02
• Personnel subarea groupings for work schedules 03

Personnel Subarea Grouping for Daily Work Schedules 02

• Personnel subarea groupings for work schedules 04
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• Personnel subarea groupings for work schedules 06