Topic 35: Absence Quotas (And 6000 real-time SAP Screen shots)

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Rules for Generating Absence Quotas

In this section, you specify the rules governing the generation of time off entitlements.

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Set Base Entitlements

In this step, you set rules for determining the total entitlement (base entitlement) to an absence quota type. The base entitlement forms the basis for calculating the prorated leave or absence entitlement for each accrual period.

If you determine the base entitlement according to the employee's age or seniority, you enter a constant expressed in days or hours.

If you use time evaluation to generate absence quotas, you can make the rule more specific. You may want to do this if the differentiation based on an employee's age or seniority is not sufficient for your purposes, or if you want to use other criteria to determine the base entitlement. You can do this by incorporating personnel calculation rules in the time evaluation schema. In the rules, you fill a special time type with the base entitlement according to the employee's organizational details or the results of time evaluation. You store the special time type, which the system reads in order to determine the entitlement, in this view.

If you want to vary the base entitlement according to age or seniority interval, you can distinguish between the various entitlements by numbering them sequentially.

The base entitlement is set for a specific period. You have three options for determining the base period:

• According to employee-independent periods:
  The base period can relate to the calendar year, the time evaluation period, or an individually specified period in the Period Parameters table.

• According to employee-dependent periods
  You can determine the base period according to the payroll period or a period relating to a date type from the Date Specifications infotype (0041).
  
  Using date specifications
  Some collective agreements and company agreements stipulate that the base entitlement must be determined in relation to the period of employment. They state that, after a base period, employees must receive the exact base entitlement. To comply with this requirement, you must use a date type.
  
• Example: You accrue entitlements on a daily basis. One employee joined your company on February 15, 2000, another employee on March 1, 2000. Both employees have a base entitlement of 20 days per year. After the employees have been with your company for exactly a year, the first employee's generated entitlement is slightly too high, the second employee's slightly too low, because of the leap year. The reason for this is that the following data was used as a basis for the calculation:

• • In 2000, because of the leap year, 366 days for 20 days' entitlement

• • In 2001, 365 days for 20 days' base entitlement

Note: The differences in the amount of entitlement calculated are only relevant for the requirements mentioned above.

• According to the accrual period
  In this case, the period over which you generate employee's quota entitlements is used as the base period (base period = accrual period).

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IMG Path & Table: Set Base Entitlements

Path: Time Management -> Time Data Recording and Administration -> Managing Time Accounts Using Attendance/Absence Quotas -> Calculating Absence Entitlements -> Rules for Generating Absence Entitlements -> Set Base Entitlements

Table: V_T559E

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