Topic 29: Work Schedules

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Personnel Subarea Grouping for Work Schedules

Use

• By grouping personnel subareas together, you can define the same Work Schedule Rules for separate groupings.
• You can combine one or more personnel subarea groupings for work schedules to form a personnel subarea grouping for daily work schedules.

Personnel Subarea Grouping for Daily Work Schedules 01

• Personnel subarea groupings for work schedules 01
• Personnel subarea groupings for work schedules 02
• Personnel subarea groupings for work schedules 03

Personnel Subarea Grouping for Daily Work Schedules

• Personnel subarea groupings for work schedules 04
• Personnel subarea groupings for work schedules 05
• Personnel subarea groupings for work schedules 06

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Daily Work Schedule


Definition

• The daily work schedule determines the structure of working times in your enterprise at the daily level. You can also define actual normal working conditions and those that differ from externally or internally determined daily working times. In this way, you set up working times defined for specific employees.
• The planned working time specified in a daily work schedule is the basis for payment calculation of actual working times that are relevant for payroll, as well as the valuation of attendances and absences.

The daily work schedule, along with Break Schedules, comprise the working times for a particular day. You can base the daily work schedule on such working time models as flextime by defining the following:

• Core times
• Tolerances
• Compensation times

Use
You can create various working time models and assign them to many employees using just one daily work schedule, thus reducing unnecessary time and cost. Here are several ways of using just one daily work schedule:

• You can also use one daily work schedule to represent working time provisions for different personnel subarea groupings. This is useful if different public holiday calendars are assigned to the individual personnel subareas, but start/end times and breaks are the same.
  
• You can specify additional data that differs from working time models in a daily work schedule variant. In this way, you can define working time provisions for public holidays, for example, in the daily work schedule. Depending on the assigned public holiday class, you can define working time provisions for days that precede Christmas and New Year’s Day. You can also use the rule group for quota deductionto specify how the system should evaluate leave taken on days with reduced working hours (that is, if working 4 hours on these days equals a half day or full day).

You can create several variants of the same daily work schedule. Thus, you can define daily work schedules to apply only on Fridays, when employees work fewer hours than on other weekdays.
You can assign a break schedule to the daily work schedule that was either specifically defined in a previous step or was copied from a break schedule already defined.

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Break Schedules
Definition
You define the break rules in the work schedule for any particular working day and assign them to a personnel subarea grouping for work schedules. This grouping enables you to assign a break schedule to as many of the grouping’s daily work schedules as you want, achieving maximum flexibility in combining all elements of the daily work schedule.
The following three types of break schedules are available:

• Fixed Breaks

Breaks are defined for a certain time period and can only be used by employees during this period of time.

Breakfast break — 9:00 a.m. to 9:15 a.m.
Lunch break — 12:00 noon to 1:00 p.m.
Coffee break — 15:30 to 15:45

• Variable Breaks

Breaks are taken during a specific time interval. Employees themselves determine the start and end of the break taken within this time interval.

Employees are entitled to a 45-minute break any time between 12:00 noon to 2:00 p.m.

• Dynamic Breaks

Breaks taken after working a certain number of hours.

Employees are entitled to the following breaks:
Half-hour break after working 3 hours
One-hour break after working 5 hours
Use
You can define different rules for payment for each break individually, for example, whether or not employees are paid for breaks, and the rate of payment.
There are three possible variations of paid or unpaid breaks:

1. Paid break
2. Unpaid break
3. Only part of the break is paid

For example, only ten minutes of a half-hour break are paid.



Path: Time Management -> Work Schedules -> Daily Work Schedules -> Define Break Schedules

Table: V_T550P

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