Topic 35: Absence Quotas

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Negative deduction

Specifies the value in hours or days by which the time quota can be deducted over and above the entitlement.




Live Employees can take leave even not quota exits

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Calculating Absence Entitlements

In this section you make the settings required for the automatic accrual of absence quotas.

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Automatic Accrual of Absence Quotas

In this section, you specify how time off entitlements are generated in the Absence Quotas infotype (2006). You can choose between two procedures:

1. Generating default values
Time off entitlement is generated either for multiple employees using the Generate

Absence Quotas report (RPTQTA00) or online when you create an infotype record.

2. Automatic accrual
Time off entitlement is generated automatically during time evaluation.

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In this step, you specify that an absence quota be accrued automatically during time evaluation.

Entitlements can be accrued in the Absence Quotas Infotype in one of two ways:

1.The system calculates the entitlement anew each time and overwrites the existing value in the Absence Quotas Infotype (2006). These quota types are referred to as those that are replaced.

Note: Absence quotas that are replaced should be processed by time evaluation once only, that is, these should be able to be updated only by function QUOTA, only by a time transfer, or only by operation UPDTQ. In any other case, the quota number cannot be determined, as you require.

2.The system calculates the entitlement acquired during the current accrual period and adds this value to the existing infotype record. These quota types are referred to as those that are increased.

The quota number determined during time evaluation cannot be changed in the Absence Quotas infotype (2006). You can use the Quota Corrections infotype (2013) to correct the quota number of quotas that are increased, but not of quotas that are replaced.

Example
You want your employees’ leave entitlement to be determined on a pay period basis (pro rata) during time evaluation. You want the new value to be added to the existing entitlement in the Absence Quotas infotype (2006). You select the Increase field for the relevant quota type in the view.

Those quota types set for no generation are based on entitlements that are given upon hire or an annual basis.

IMG Path & Table: Permit Generation of Quotas in Time Evaluation

Path: Time Management -> Time Data Recording and Administration -> Managing Time Accounts Using Attendance/Absence Quotas -> Calculating Absence Entitlements -> Automatic Accrual of Absence Quotas -> Permit Generation of Quotas in Time Evaluation Table: V_556A_B