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Old 04-29-2011, 05:13 PM
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Default Year-End Processing in SAP

There are a number of activities that must be performed at year-end for any payroll system. Our Year-End QuickStart Guide is intended to get you started on a successful year-end process. Some of the items may not be applicable for your firm, and we could go into much more detail for each item. There are some more common sense items not listed - such as establishing your year-end team and making sure your payroll is balanced.

Be sure to visit SAP's Year-End web page for the latest information on year-end processing in SAP Payroll (use your OSS ID and password to access their page). The content on SAP's year-end site changes often, so visit it at least weekly.

  • Inform related departments about your year-end payroll and tax filing schedule (I.e. mailroom, printing services, etc)
  • Make sure your SAP payroll calendar and related items are extended correctly into 2001.
  • Verify employee social security numbers, names and addresses.
  • Update Federal & State tax levies for changes in standard deductions.
  • Review uncollected taxes (/Nxx wagetypes) and take required steps, if desired, to resolve them.
  • Order tax forms and envelopes; make sure W-2 instructions are up to date.
  • If you have customized Tax Reporter tax forms, tax form groups, or user exits, reapply those changes to the most recent SAP-delivered objects.
  • Make sure SAP configuration is updated for 2001 state & Federal wage bases (I.e. unemployment, disability, etc)
  • Review 3rd party Sick Payments and determine how you will enter them into SAP for W-2 reporting.
  • Review W-4 exemptions and W-5's.
  • Review reconciliations between GL and Payroll to make sure tax accounts are in balance.
  • Make sure users are trained on Infotype 221/Payroll Adjustments processing.
  • Make sure you keep current on BSI TUBS that have wage or rate changes for the upcoming year.

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