Topic 26: Getting Your Documents Printed Out Nicely - The Setting Involved!

[seema]

Word 2007 printing feature may seem like a fairly basic function, there are several tasks associated with it that needs your attention, such as setting up your printer, using Print Preview, and printing your documents.

Note: Before you print, make sure your computer preinstall with the printer, the driver is install properly and ensure that the printer is connected to the computer and it's working fine.

You can use the Print Preview feature to view your document on the screen before you print it. Print Preview displays the page(s) of your document exactly as they will appear when printed.

The following will show you how to preview and those setting involved to print your documents:

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• Let’s Get Printed

[seema]

To preview what you will print

• Open the document that you wish to print.
• Click the Office ****on, point at the Print arrow, and click Print Preview. Your document is displayed in Print Preview view.
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[seema]

To view multiple pages in Print Preview

• From the Print Preview tab, in the Zoom group, click Two Pages icon to display a two-page view.
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• Click the One Page icon to return to the original one-page view.

[seema]

To change the document margins

• From the Print Preview tab, in the Preview group, click Show Ruler. A ruler is displayed on the left and on the top of the document. The margins are shown as the shaded areas on the ends of the rulers.
• In the Page Setup group, click Margins icon to display a margin drop-down menu options. Select the option that is most suitable for your document.
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• Click Custom Margins at the bottom of the menu to display the Page Setup dialog box, and you can directly enter or select the individual margins you want to use.

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To preview the document from page to page

• From the Print Preview tab, in the Preview group, click Previous Page or Next Page to move forward or backward one page at a time.

To close print preview

• From the Print Preview tab, in the Preview group, click the Close Print Preview icon.

To set and print a document

• Click the Office ****on, and click Print.
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• From the Print dialog box displayed, if more than one printer is available to you, select the printer you want to use from the Name: drop-down list.