Matchcodes

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Overview

For many entry fields, but not all, SAP provides a search function called a Matchcode. Matchcodes allow you to select a value from a list or search for a value by categories of data if there are many possibilities.



To display the Matchcode ****on, click in an entry field. The Matchcode appears on the right of the field. See below to identify Macintosh and PC ****ons.

Macintosh:
PC:

Types of Matchcodes

Matchcodes fall into three basic categories:


1) Short list or hit list
The values are listed on one screen. For longer lists, you may need to scroll down to see all the values.


2) Restrict Value Range
Many entries are available for the field. A number of tabbed screens with different categories display so that you can enter your search criteria.


3) Calendar search
A calendar-type dialog box is displayed so that you can select day, month, and year. This is used in date fields such as invoice posting date.

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Find a Value:

If you don't see your desired value, you can search the Hit List.
1. Click the Find ****on [IMG]http://web.mit.edu/SAPR3/docs/webdocs/images/****ons/b08.gif[/IMG] .
2. When the Find box appears, type in the search term (catering, for example ).



3. Clear the check boxes for Starting at current line and Only on current page unless you wish to limit your search accordingly.
4. Type in a number to limit or expand your search results next to the Cancel search after hits field.
5. Click the Find ****on [IMG]http://web.mit.edu/SAPR3/docs/webdocs/images/****ons/b08.gif[/IMG] at the bottom of the screen.
Result: SAP returns a list of values that contain your search terms.

6. Double-click on the desired value to select it from the list that appears.
7. Double-click again to copy it into the entry field.

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Restrict Values:

You can search the hit list for more than one value at a time; for example all material groups beginning with 10.


1. Click the Restrict Values ****on [IMG]http://web.mit.edu/SAPR3/docs/webdocs/images/****ons/b23.gif[/IMG] at the bottom of the list.



Result: The Restrict Value Range dialogue box appears.





2. Type in the first few letters or numbers of the values you want to find followed by an asterisk (*).



3. Type in a number to limit your search results next to the Restrict number to field or click the No restriction field.


4. Click the Enter ****on [IMG]http://web.mit.edu/SAPR3/docs/webdocs/images/****ons/b02.gif[/IMG].



Result: A list of the values you specified is displayed. Double-click to select one.

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Restrict Value Range Matchcode

This type of Matchcode displays a series of tabbed screens to help you search for a value.


1. Click on the Matchcode ****on in the Vendor number field.



Result: The "Restrict Value Range" screen is displayed (There are slight differences on a Mac and PC).
2. Select a category.


On a PC:

• Click on the left and right arrows to display the categories. Then click on a tab. or
• Click on theTab List ****on [IMG]http://web.mit.edu/SAPR3/docs/webdocs/images/****ons/b118.gif[/IMG] and select from the list.

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On a Mac:

• Click on the Tab List ****on [IMG]http://web.mit.edu/SAPR3/docs/webdocs/images/****ons/b118.gif[/IMG] to select from the list. (The name of the tab may be wrong for the category you selected but the screen is correct.) Note: Using the left and right arrows is not recommended.

3. Type in your search criteria. You can enter more than one field.

Tip You can type part of a word followed by an asterisk (*) if you don't know the full name.

4. Type in a number to limit your search results in the Restrict number to field or click No restriction.


For more options on defining your search you can use the Selection Options ****on [IMG]http://web.mit.edu/SAPR3/docs/webdocs/images/****ons/b53.gif[/IMG] and the Multiple Selection ****on [IMG]http://web.mit.edu/SAPR3/docs/webdocs/images/****ons/b22.gif[/IMG] on this screen. They are described in detail in Reporting Fundamentals: Selection Options for Setting Report Parameters.


5. When you are finished, click the Enter ****on [IMG]http://web.mit.edu/SAPR3/docs/webdocs/images/****ons/b02.gif[/IMG].


6. When the list is displayed, double-click on the entry to select it.