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  #6  
Old 05-02-2009, 01:13 PM
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ID Type

Use
The types of documents that the employee may present to establish personal identify are defined. Only codes beginning with ‘A’ or ‘B’ are permitted.

Procedure
1.Access the activity using one of the following navigation options:


IMG Path
Personnel Management ® Personnel Administration ® Personal Data ® Residence Status ® Residence status
Transaction Code
SPRO


2.On the Choose Activity dialog box, select ID type and choose the Choose ****on.


3.On the Change View “ID type”: Overview screen, choose the New entries ****on and enter the following values:



ID Type
ID Type Description
AA
U.S. Passport
AD
Foreign Passport w/empl.auth.
AE
Alien Registration Receipt Cd.
AF
Unexp. Temporary Resident Card
AG
Unexp. Employment Auth. Card
AJ
Unexp. Employment Auth. Doc.
BA
U.S. Drivers License w/photo
BB
U.S. Identity Card w/photo
BC
School ID w/photo
BD
Voter's registration card
BE
U.S. Military/Draft record
BF
Military dependant's ID card
BG
U.S. Coast Guard/Merchant Mariner
BH
Native American tribal doc.
BI
Canadian Drivers license
BJ
School record/report card
BK
Clinic/Doctor/Hospital record
BL
Day care/nursery school record
4.Choose Save.
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  #7  
Old 05-02-2009, 01:14 PM
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Type of Work Permit

Use
The type of identification or document, which verifies the employee’s eligibility to work, the following configuration is delivered.

Procedure

1.Access the activity using one of the following navigation options:


IMG Path
Personnel Management ® Personnel Administration ® Personal Data ® Residence Status ® Residence status
Transaction Code
SPRO


2.On the Choose Activity dialog box, select Generated table maintenance: V_T509H and choose the Choose ****on.


3.On the Change View “Type of Work Permit”: Overview screen, choose the New entries ****on and enter the following values:



Work Permit
ID Type Description
CA
U.S. Social Security Card
CB
Certificate of Birth Abroad
CC
Birth certificate
CD
Native American tribal docum.
CE
U.S. Citizens ID Card
CF
Resident Citizen ID Card
CG
Unexp. employment auth. docum.
KA
Temporary Work Permit


4.Choose Save.
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  #8  
Old 05-02-2009, 01:15 PM
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Family

Define Possible Family Members

Use
For the Family/Related persons Infotype 0021, the following categories are available. Remember to update this list with all your potential Benefit Plan dependants and beneficiaries categories, as defined within your benefit policies.
Procedure
1.Access the activity using one of the following navigation options:


IMG Path
Personnel Management ® Personnel Administration ® Personal Data ® Family ® Define possible family members
Transaction Code
SPRO


2.On the Change View “Subtype Characteristics”: Overview screen, choose the New entries ****on and enter the following values:


SubType
Name
Time Constraint
Obj. ID
1
Spouse
2

2
Child
3
Select
3
Legal guardian
2

4
Testator
2

5
Guardian
2
Select
6
Stepchild
3
Select
7
Emergency Contact
3
Select
8
Related Person
3
Select
10
Divorced spouse
3
Select
11
Father
2

12
Mother
2

13
Domestic Partner
2

14
Child of Domestic Partner
3
Select
3.Choose Save.


Testator – refers to the Individual who prepared the Employee’s Will.
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  #9  
Old 05-02-2009, 01:16 PM
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Addresses

Create Address Types

Use
An additional address type has been created in SAP Best Practices for HCM USA to allow for the distribution of Year End Forms. Although many address types are delivered and can be assigned to employees, every employee must have an address type ‘1’ Permanent Residence, which is included in the ‘HIRE’ action. If additional address types are required to be stored for an employee at time of hire the ‘HIRE’ action can be modified to include them. Alternately additional address information can be created at any time using the ‘Maintain Master Data’ functionality.

Procedure
1.Access the activity using one of the following navigation options:


IMG Path
Personnel Management ® Personnel Administration ® Personal Data ® Addresses ® Create address types
Transaction Code
SPRO


2.On the Change View “Subtype Characteristics”: Overview screen, choose the New entries ****on and enter the following values:


SubType
Description
Time Constraint
1
Permanent Residence
1
2
Temporary Residence
3
3
Home Address
2
4
Emergency Address
2
5
Mailing Address
2


3.The following communication types have also been configured for use on the Address Infotype 0006:


Type
Description
Category
Category Text
CELL
Cell Phone
1
Telephone
FAX1
Fax machine
2
Telefax
FAX2
Fax machine
1
Telephone
PAGE
Pager
9
Other
TEL2
Telephone 1
1
Telephone
TEL3
Telecommute (home office number)
1
Telephone
VOIC
Voice Mail
3
Voice Mail
WORK
Work phone number
1
Telephone
4.Choose Save.
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  #10  
Old 05-02-2009, 01:17 PM
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Zip Codes

Procedure

1.Access the activity using one of the following navigation options:


IMG Path
Personnel Management ® Personnel Administration ® Personal Data ® Addresses ® Zip Codes
Transaction Code
SPRO


2.On the Change View “Zip Code Areas”: Overview screen, you will see the following value:

Country
Region
Description
Low Value
High Value
Start Date
End Date
US
AK
Alaska
99500-0000
99998-9999
01/01/1980
12/31/9999
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