SAP HR Interview Question

[saphr]

Q. I just wanted to know that when I am recruiting some body, I am generating his personal no also. Then I want to give him a training also. Now I just want to create 2 scenarios to clear my doubts.
1--How to create a time schedule for 1 day training where when the breaks, working hours does not coincide with the training time and the person is also booked .
2--How to create another time schedule that is coinciding with the training time and the person is not booked. What are the steps in time management, so that I can understand by both the scenarios why a person is booked and when he is not booked.
A. No need of time management. while creating an event you will be creating time schedule in the box select user defined where you can define different timings for different days with intwervals like weeks , months for this just select multiple.
Q. I need to ask you that while I am trying to book one person in training for a business event type, they are saying that this person is not available for the business event. Why is it so? But that I can book a user for the same business event type. What is the differense between user and person? Now in case if I book a person for the business event, how can I see whether that person is available for that date or not. Moreover how can I see that that person is on leave or not.
A. Create a new calendar in time mgt. with open days.means without any holidays and assign it in trng and evnt mgt. and remove time integration. To check for an employee leave or not just pa20 infotype 2001.(absence)
Q. About time managemnet. Now I am trying to book person, but I have to see whether this person is on leave or what about the break schedule so that I can give training. For this purpose I am starting again. I am recruiting 2 person, generating 2 personnal no, then prepare the infotype about time and create 2 scenarios to see that in 1 case the person is booked for training (because time schedule is not coinciding wiith the training period) and I want to create another scenario where I can see the person cannot be booked (time period coincides with the training period of only 1 day.) What are the steps of time management about both the scenarios.
A. For checking whether the person who is going on leave or who has gone on leave, to find out just got to pa20 and enter infotype 2001 absence where you will be checking whether this guy is on leave or not. If he is ill go onleave so the data will be stored in this infotype.
Q. There is 1 person but its displaying that this person cannot be booked. He is not available for the business event. Can you tell me where is it going wrong? What can be the reasons?
A. You should be able to book for all persons but it showing only for one person means you need to check infotype 2001 and his workschedule. If it showing for all the persons, just follow as below:
Create a calendar with open days means without any holidays and assign in Training and Event Management --> Basic Settings --> Controling days off --> Specify Factory Calendar in this thru drill down/check box select the calendar which you have created in time mangement without any holidays and try out if again. If it shows the same message then remove time integration.
Q. I have a certain group of employees who have vacation exceptions. The company does not want to create additional PSA/PA to enable me to put them in their own PSA Grouping for time quota types. Can I use IT2012 to bring in the exception hrs and then add this value to their accrual as defined in config. Because of this they will accrue vacation time at a higher rate. Is this possible? Combining config settings and schema to accrue leave. If I could put them in their own separate PSA grouping for time quota types it would be easy for me as I would not permit generation of quota during time eval. And then do this in the schema. Any suggestions?
A. Schemas allows you to move, delete, copy and insert lines in line editorcommands.here you can enter the commands and entered in the area used forthe line numbers. You can overwrite any of the numbers with the commnds. Sub-shemas are called by the copy commnad.
Q. I just wanted to know that when I am recruiting some body, I am generating his personal no also. Then I want to give him a training also. Now I just want to create 2 scenarios to clear my doubts.
1--How to create a time schedule for 1 day training where when the breaks, working hours does not coincide with the training time and the person is also booked .
2--How to create another time schedule that is coinciding with the training time and the person is not booked. Show me the steps in time management, so that i can understand by both the scenarios why a person is booked and when he is not booked
A. If you want the know the working hours for checking this just goto pa20 select personnel number then selet for 0007 infotype. Click display and then click for workschedule icon which is available on top. You will find the work timings on the day you require just select and thru chek box you can find his timings.
Q. What is a BSP application?
A. BSP (Business Server Pages) in the new dimension in SAP where by webapplication can be built. BSP uses HTML for the presenation and ABAP for the business logic. As an option there is also the Java flavour using JSP.BSP applications are far better than the old IAC's (Internet applicationcomponents) deliverd vide the ITS where the display format is kind of fixed.In SAP HR the new appriasal system used BSP.Well this is only basic information. You may wish to use the MBS (WASversion) to try and developed a simple application using BSP.
BSP is a set of pages that represent a user interface (layout and page flow definition). The layout part of a page normally contains ABAP or JavaScript code which is inserted into the HTML structure. They can contain server-side scripting code in either JavaScript or ABAP. BSP applications use all the conventional ABAP technologies, such as Open SQL and internal tables, allowing developers to create Web pages quickly. This enables existing SAP logic, data structures, and interfaces to be directly used in Web applications.
Q. What are the difference between : Retroactive Accounting Period, Earliest Retroactive Accounting Period!
A. Retroactive Acc Period: The retroactive accounting period refers either to an individual employee or to a payroll area. The earliest possible retroactive accounting period is specified for a payrollarea. The system also takes into consideration the employee's initial entrydate.
Earliest Retroactive Acc'g Period: The period furthest back in the past for which it is still possible toperform a retroactive accounting run. This means that retroactive accounting takes place for a period for which payroll has already been performed.
Q. How to write a variable breaks. For example in a manufacturing unit 50 employees are working, all the 50 employees will not take a break at a time, so 25 people will take a break around 11:00 to 11:30 and another 25 people will take a break around 11:30 to 12:00,
A. Variable or flexi break means if you are fixing the break as10.00-12.00 and saying that only 30 min break then they can take a break of 30 min at any time in between 10:00-12:00.
In config, under time managemnt and then work schedules, go to break schedules and create two break schedules (1) 11-1130 and the other for 1130-1200. I think each will have its own DWS. In this case for break schedule 1, the DWS will be 8000 and for break two it will be 8001. Create work schedules for each and assign to the relevant group of employees. This is the solution I could think of.
Q. Is it possible to implement hr without fico in any company? If yes, then who will create the company and other things in enterprise structure. if my company is implementing only hr without fico and in hr also only personal administration is it possible? Actually my client querieing me that whether is it possible only to maintain the employee details as he got other accounting packages like tally.
A. It is very much possible to implement HR(PA) without FICO. But it sounds very odd that the company wishes to implement only HR & that too only PA. What about other modules ? If you want other modules like MM / SD you will definitely require FICO. Utilitiwise its really absurd if some company only want to use HR(PA).
It is not madtadtory to have FI/CO or other module while implementing HR but it is required to maintain the min. config while going for the HR whereever having the integration. So the basic config such as company code, cost centre, Business Area, etc. may be maintained by the consultation of FICO counter part
For the second part of your question, YOU, the HR guy, will create minimum information in FI and maybe CO (company code, maybe cost centers). Just create an IMG project for PA HR, and the needed basic FICO activities will be included.
*-- Battacharya
What are:
1. cost center and work center.
2. personnel area(WERKS) and personnel subarea.
3. Retrocalculating Account.
1) Cost Center is for assigning Symbolic acounts related for Posting in GL Accounts and Work center is related to specific work area as Utilities, Boiler section, Processing section and Others you can assume.

2) Personnel Area is an exact Geographical Location under which the comp decides to run their Processing and Personnel ares are all as the Departments in an Hierarcheal Structure which are divided for TIme mgmt, Payroll as PS grouping.

3) Retrocalculating Account. --- > First it is not Retrocalculating Account and it is the payroll which is the running in this month has to carry any earliest payroll for balancing and controlling the payments for an emp for and can be used while paying any Bonus or advance.


1. What is the difference between PCR and CAP?
Ans) PCR.. Personnel calculation Rules Conditions that are written to the Schemas (in pay roll and TM). To edit them to met the specific requirement of the Clients Time and Wages evaluation.CAP is Collective Agreement Provision based on which the different groups of Employees are eligible for different kinds of pay scale structures and benefits and son on. CAP is based on the following components :
1) Pay scale type
2) Pay scale area
3) Employee subgroup grouping for CAP
4) Pay Scale Group and Pay Scale Level
2. How do you run payroll?
Ans) There are the steps to run the pay roll
a) Simultaion.. to see wheather everything is fine or not
b) Release Pay roll( here you are actually changing the staus in the pay roll control reord)
c) Start pay roll
d) Check the pay roll
e) Correction and Exit the pay roll
3. How do your correct payroll?
Ans) In the pay roll log you would see the errors or thriugh the Check tpay roll and make necessary correction in Corrections (PC00_M99_PA03_CORR)
4. If I want to include some more wage types, say bonus from today. How should I do that?
Ans) you have to configure those wage types.
5. What is meant by payroll area? What are the uses of payroll area?
Ans) Pay roll area indicates group of Employees for Whom pay roll is run at the same time.*Payroll can be run* separately for different employee groups, using different payroll areas Which payroll area the employee belongs to dependsorganizational assignment. Employees who belong to different company codes can, also be grouped in the same payroll area. Sap recommends to have as less no pay roll areas as possible.
6. What is meant by a control record.
Ans) It controls the Activites of the Pay roll. You can see the status of pay roll in this record. You can change the status of pay roll manually here.( tcode PA03).
7. What is meant by retroactive accounting?
Ans) Running pay roll from a previosus date. if you dont do any thing in the system, the system will take the Earliest Retoactive account date stored In Pay roll staus Infotype that 003.
8. How do you create customized ITs? What is the no. range for customer specific ITs?
Ans) It can be done through PM01 and the range is 9000 to 9999
9. What are day types? How many day types exist? What are they? Where do you configure them?
Ans) The day type determines the payment relevance for a day and the relevancy of the day for calculating attendancesthe for each day of DWS. 0,(work paid) 1-- Off--paid 2--Off--unpaid 3 off--special day and 4 to 9 are customer specific are the days types, They configured in after Work schedules in TM.
10. What is a counting rule?
Ans) Counting rules ar rules used to count absences and special attendances.
11. What is absence type?
Ans ) Absence types are nothing but leave type, Basing on the type Absence Type, pay roll is affected.
12. How do you configure absence? Give an example.
Ans) In Time record administration you will have to configure the absences.firstyou group the employees for the absences and configure the different absences in the next screen.
13. What is absence quota type?
Ans) Absence quota is the quota up to which an employee can be absent from work. Generally sickness leave, Annual leave, Casual leave etc are types of absence Quotas whci vary according to ESGs.
14. What are the features you used in benefits?
Ans) Common Features Used in benefits:
P0167.defaulting screens for IT0167..
P0168 defaulting screens for IT0168
P0169 defaulting screens for IT 0169
P0170 defaulting screens for IT170
P0171 defaulting screens for 0171
P0172 defaulting screens for IT 0172
15. How many health plans have you configured, what are they?
Ans) This is always your choice.but general names are
- Health Dental Plan
- Medical Plan fro children
- Health Medical Plan 2
- Medical plan with Partner
- Medical plan for Singles
16. What are the most important ITs in benefits?
Ans) - General Benefits Information 0171
- Adjustment Reasons I 0378
- Health Plans 0167
- Insurance Plans 0168
- Savings Plans 0169
- Stock Purchase Plans 0379
- Credit Plans 0236
- Miscellaneous Plans 0377
- Retirement Plan Cumulations 0602
- Retirement Plan Cumulations 0602)
- Retirement Plan Valuation Results 0565
- Benefits Medical Data 0376
17. List the applicant actions in recruitment.
18. What is the feature used for Personnel Administrator. What group should you use in that?
Ans) PINCH
19. What are the IT's used in NUMKR? (I said NUMKR is associated with Org. Assgnmt.)
Ans) Its for defaulting No range in IT 0000,0002,0001,0006,007,0008,0009 etc .Infact this feature enable to default no range in all the ITs of Hiring infogroup which again customized on clients specifications.