Personal Data (Only Document with Real Time Examples)

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ID Type

Use
The types of documents that the employee may present to establish personal identify are defined. Only codes beginning with ‘A’ or ‘B’ are permitted.

Procedure
1.Access the activity using one of the following navigation options:

IMG Path	Personnel Management ® Personnel Administration ® Personal Data ® Residence Status ® Residence status
Transaction Code	SPRO

2.On the Choose Activity dialog box, select ID type and choose the Choose ****on.


3.On the Change View “ID type”: Overview screen, choose the New entries ****on and enter the following values:

ID Type	ID Type Description
AA	U.S. Passport
AD	Foreign Passport w/empl.auth.
AE	Alien Registration Receipt Cd.
AF	Unexp. Temporary Resident Card
AG	Unexp. Employment Auth. Card
AJ	Unexp. Employment Auth. Doc.
BA	U.S. Drivers License w/photo
BB	U.S. Identity Card w/photo
BC	School ID w/photo
BD	Voter's registration card
BE	U.S. Military/Draft record
BF	Military dependant's ID card
BG	U.S. Coast Guard/Merchant Mariner
BH	Native American tribal doc.
BI	Canadian Drivers license
BJ	School record/report card
BK	Clinic/Doctor/Hospital record
BL	Day care/nursery school record

4.Choose Save.

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Type of Work Permit

Use
The type of identification or document, which verifies the employee’s eligibility to work, the following configuration is delivered.

Procedure
1.Access the activity using one of the following navigation options:

IMG Path	Personnel Management ® Personnel Administration ® Personal Data ® Residence Status ® Residence status
Transaction Code	SPRO

2.On the Choose Activity dialog box, select Generated table maintenance: V_T509H and choose the Choose ****on.


3.On the Change View “Type of Work Permit”: Overview screen, choose the New entries ****on and enter the following values:

Work Permit	ID Type Description
CA	U.S. Social Security Card
CB	Certificate of Birth Abroad
CC	Birth certificate
CD	Native American tribal docum.
CE	U.S. Citizens ID Card
CF	Resident Citizen ID Card
CG	Unexp. employment auth. docum.
KA	Temporary Work Permit

4.Choose Save.

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Family

Define Possible Family Members

Use
For the Family/Related persons Infotype 0021, the following categories are available. Remember to update this list with all your potential Benefit Plan dependants and beneficiaries categories, as defined within your benefit policies.
Procedure
1.Access the activity using one of the following navigation options:

IMG Path	Personnel Management ® Personnel Administration ® Personal Data ® Family ® Define possible family members
Transaction Code	SPRO

2.On the Change View “Subtype Characteristics”: Overview screen, choose the New entries ****on and enter the following values:

SubType	Name	Time Constraint	Obj. ID
1	Spouse	2
2	Child	3	Select
3	Legal guardian	2
4	Testator	2
5	Guardian	2	Select
6	Stepchild	3	Select
7	Emergency Contact	3	Select
8	Related Person	3	Select
10	Divorced spouse	3	Select
11	Father	2
12	Mother	2
13	Domestic Partner	2
14	Child of Domestic Partner	3	Select

3.Choose Save.


Testator – refers to the Individual who prepared the Employee’s Will.

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Addresses

Create Address Types

Use
An additional address type has been created in SAP Best Practices for HCM USA to allow for the distribution of Year End Forms. Although many address types are delivered and can be assigned to employees, every employee must have an address type ‘1’ Permanent Residence, which is included in the ‘HIRE’ action. If additional address types are required to be stored for an employee at time of hire the ‘HIRE’ action can be modified to include them. Alternately additional address information can be created at any time using the ‘Maintain Master Data’ functionality.

Procedure
1.Access the activity using one of the following navigation options:

IMG Path	Personnel Management ® Personnel Administration ® Personal Data ® Addresses ® Create address types
Transaction Code	SPRO

2.On the Change View “Subtype Characteristics”: Overview screen, choose the New entries ****on and enter the following values:

SubType	Description	Time Constraint
1	Permanent Residence	1
2	Temporary Residence	3
3	Home Address	2
4	Emergency Address	2
5	Mailing Address	2

3.The following communication types have also been configured for use on the Address Infotype 0006:

Type	Description	Category	Category Text
CELL	Cell Phone	1	Telephone
FAX1	Fax machine	2	Telefax
FAX2	Fax machine	1	Telephone
PAGE	Pager	9	Other
TEL2	Telephone 1	1	Telephone
TEL3	Telecommute (home office number)	1	Telephone
VOIC	Voice Mail	3	Voice Mail
WORK	Work phone number	1	Telephone

4.Choose Save.

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Zip Codes

Procedure
1.Access the activity using one of the following navigation options:

IMG Path	Personnel Management ® Personnel Administration ® Personal Data ® Addresses ® Zip Codes
Transaction Code	SPRO

2.On the Change View “Zip Code Areas”: Overview screen, you will see the following value:

Country	Region	Description	Low Value	High Value	Start Date	End Date
US	AK	Alaska	99500-0000	99998-9999	01/01/1980	12/31/9999