Topic 56: Posting to Finance Accouting

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Employee grouping and symbolic accounts

Human Resources wage types are not assigned directly to accounts in Accounting(FI). In the first instance, they are assigned to symbolic accounts. Account determination for Posting to Accounting is a two-step procecure. For this reason, changes to the chart of accounts do not affect wage type coding:


1. In the Payroll component, a symbolic account is assigned to a wage type. Symbolic accounts group wage types that are to be treated similarly for the purposes of posting.
2. The symbolic account is assigned to an account in Accounting (G/L account, customer account, vendor account).


The employee grouping for account determination is used in assigning symbolic accounts to accounts in Accounting. This makes it possible, for example, for specific expenses in Payroll to be posted to a single symbolic account, but distributed to various accounts in Accounting. This process is determined in line with the employee's characteristics as defined in the Workplace Basic Pay (WPBP) table.

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Example


In one enterprise, thewage type Wage is defined for the employee grouping hourly paid earners and the wage type Salary is defined for Salaried employees. The wage type Overtime is valid for both employee groupings.

WT	Employee groupg		Symb. Acc			FI Acc
Wage	Hrly wge earnrs		Wages & sal.		Wages
Overtime	Hourly wage earner		Overtime		Overt, HrlyWgEarnr
Salary	Salaried EE		Wages & sal..		Salaries
Overtime	Salaried EE		Overtime.		Overtime, SalariedEE

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If you requirement not according to EE grouping so you can avoid this step.

If all EE are have same Symbolic accounts you can avoid this step.



Define employee grouping/account assignment

In this step, you define the employee groupings for account determination. You do not have to specify employee groupings unless you want to post wage types to various accounts in Financial Accounting (FI) in line with employee attributes.

If you want to post to FI accounts with reference to a specific employee groupings, you must define an alphanumeric key of up to three characters for each of the required employee groupings. You then define the conditions for assigning employees to employee groupings that you have defined for posting to accounting. (You set conditions according to employee attributes, as defined by entries in the Workplace Basic Pay table (WPBP). Note that an employee can, at any one time, only be assigned to one employee grouping.

Requirements: In your enterprise, you have identified the groups of employees that are to be treated separately for posting to FI accounts.

Standard settings
The standard system contains employee groupings.

Employee grouping	Key
Hourly paid employee	1
Salaried employee	2

In the standard system, the feature PPMOD is based on the employee subgroup grouping for personnel calculation rules (ABART). (You use this feature to define conditions for assignment in the second activity in this step). The feature is defined as follows:

Condition	Value	PPMOD	Meaning
ABART = 1 or 2	1	Hourly paid employee
ABART = 3	2	Salaried employee
ABART <> 1, 2 or 3	Blank	undefined

Recommendation
We recommend that you do not change the defintion of the feature PPMOD retroactively, since reversals made in retroactive accounting use the same definition with which they were originally posted. If you have to make changes, use new employee groupings, or restrict the validity period in the feature definition.


Activities
1. Choose Employee grouping account determination: Define values.
2. To add further employee groupings to existing employee groupings, choose New entry.
3. Save your entries and go back.
4. Choose Define assignment of employee attributes to employee grouping account determination.
5. To adjust the conditions by which employees (on the basis of their attributes) are assigned to previously defined employee groupings, make the required changes to feature PPMOD.

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Lets assume that you need to group