Topic 67: CATS Record Time

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25. Enter the daily hours for each charge object assignment in the appropriate daily cell.

Information: Each separate charge object that an employee charges time to in a given week will represent a separate line item on the time sheet. To insert additional lines for an employee, click anywhere on an existing line and click the Insert line icon.
Information: The following section details entering premium indicators with time records. The premium indicators in BEACON are only relevant for work on evening and night shifts. Premium indicator '01' pushes a night premium on the associated hours. Premium indicator '02' pushes an evening premium on the associated hours. There is not a premium indicator that pushes weekend premium. The weekend premium is derived based on the day of the week - Saturday and Sunday. A night shift on Friday will also carry weekend premium. Premium indicator '06' will stop the payment of premiums for an employee assigned an Evening or Night work schedule.
Critical: An employee's shift assignment as determined by his/her work schedule rule will take priority over any premium indicators associated with recoreded hours. Substitutions can also be used to ensure the appropriate premium is associated with an employee's recorded hours. For example, a substitution would provide the appropriate premium for an employee on an evening shift that worked a night shift instead.
Critical: Premiums generated from the work schedule rule or premium indicators will not be processed unless the employee's position is flagged as eligible for the relevant premiums.
Critical: Shift premiums will not be generated for negative time employees even if the employee is assigned a night or evening work schedule rule. An employee must be positive time to receive automatic premiums from the assigned work schedule rule.

Time Sheet: Data Entry View

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26. Update the following required and optional fields:

Field Name	Description	R/O/C	Values
A/AType	The attendance or absence type	R	Enter value in Column A/AType. Example: 9500
05/08		R	Enter value in Column 05/08. Example: 8
05/09		R	Enter value in Column 05/09. Example: 8
05/10		R	Enter value in Column 05/10. Example: 8
05/11		R	Enter value in Column 05/11. Example: 8
A/AType	The attendance or absence type	R	Enter value in Column A/AType. Example: 9500
05/07		R	Enter value in Column 05/07. Example: 8
A/AType	The attendance or absence type	R	Enter value in Column A/AType. Example: 9500
05/12		R	Enter value in Column 05/12. Example: 8

Information: This employee is a positive time employee who worked an 8 hour night shift on 5/7 and an 8 hour evening shift on 5/12. The employee is assigned day schedule and the employee's position is evening and night premium eligible.

Time Sheet: Data Entry View

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27. Update the following required and optional fields:

Field Name	Description	R/O/C	Values
A/AType	The attendance or absence type	R	Enter value in Column A/AType. Example: 9500
05/07		R	Enter value in Column 05/07. Example: 8
05/08		R	Enter value in Column 05/08. Example: 8
05/09		R	Enter value in Column 05/09. Example: 8
05/10		R	Enter value in Column 05/10. Example: 8
05/11		R	Enter value in Column 05/11. Example: 8
A/AType	The attendance or absence type	R	Enter value in Column A/AType. Example: 9500
05/12		R	Enter value in Column 05/12. Example: 4

Information: This employee is a positive time employee who worked a 4 hour night shift on 5/12.
Information: The following section details entering On-Call hours. Assigned on-call hours are reported as a separate item on the time sheet using A/A Type 9517. An employee should only record his/her on-call hours using A/A Type 9517. If an employee is called back to work while on-call the callback time should be recorded using A/A Type 9516 (Callback) or A/A Type 9511 (Remote Callback).
Information: If an employee is called back (physically or remotely) while on-call, the hours for which the employee was called back should be deducted from the on-call hours reported. For example, an employee assinged a 15 hour on-call shift that is called back for 4 hours should report 9517 (On-call) for 11 hours and 9516 (Callback) for 4 hrs.
Information: If an employee is eligible for imputed hours (by reporting less than 2 hrs for callback and less than 30 minutes for remote callback), then the employee should only report the callback time and BEACON will process any imputed time automatically.
Tip: An employee's position must be eligible for on-call and callback in order for the system to process on-call and callback hours. If a position is eligible for on-call, then the position will either be set to accrue on-call hours or have on-call hours paid at a specified rate. If a position is eligible for callback, the hours will either be counted as hours worked (for the calculation of overtime) or accrued.

Time Sheet: Data Entry View

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28. Update the following required and optional fields:

Field Name	Description	R/O/C	Values
A/AType	The attendance or absence type	R	Enter value in Column A/AType. Example: 9517
05/14		R	Enter value in Column 05/14. Example: 15
05/15		R	Enter value in Column 05/15. Example: 15
05/16		R	Enter value in Column 05/16. Example: 15

Information: This employee was on-call overnight from 5pm to 8am (15 hrs) on Monday (5/14), Tuesday (5/15) and Wednesday (5/16).

Time Sheet: Data Entry View

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29. Update the following required and optional fields:

Field Name	Description	R/O/C	Values
A/AType	The attendance or absence type	R	Enter value in Column A/AType. Example: 9517
05/17		R	Enter value in Column 05/17. Example: 12
05/18		R	Enter value in Column 05/18. Example: 14
A/AType	The attendance or absence type	R	Enter value in Column A/AType. Example: 9516
05/17		R	Enter value in Column 05/17. Example: 3
05/18		R	Enter value in Column 05/18. Example: 1

Information: This employee was assigned the overnight on-call shift from 5pm - 8am on Thursday (5/17) and Friday (5/18). On 5/17, the employee was called back for 3 hours. On 5/18, the employee was called back for 1 hour. On the timesheet, the callback hours are deducted from the original on-call assignment so that 12 hours of on-call are reported on 5/17 and 14 hours of on-call are reported on 5/18. On 5/18, BEACON will generate another 1 hour of imputed time so that the employee is compensated for the 2 hours minimum for callback.

Time Sheet: Data Entry View


30. Update the following required and optional fields:

Field Name	Description	R/O/C	Values
A/AType	The attendance or absence type	R	Enter value in Column A/AType. Example: 9511
05/14		R	Enter value in Column 05/14. Example: .25
05/15		R	Enter value in Column 05/15. Example: .45
05/16		R	Enter value in Column 05/16. Example: 1.5
05/18		R	Enter value in Column 05/18. Example: 2

Information: This employee was not originally scheduled for on-call duty, but has recorded remote callback for time spent answering service requests online. This employee records 0.25 hours on Monday (5/14), 0.45 hours on Tuesday (5/15), 1.5 hours on Wednesday (5/16) and 2 hours on Friday (5/18). On Monday, BEACON will generate another 0.25 hours of imputed time so that the employee is compensated for the minimum 30 minutes for remote callback.

31. Click Save (Ctrl+S) ****on.
32. The system task is complete.