Letter of Empanelment as Executive Search Agent

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October 31 2006

Dear Mr./Ms. ______


Further to our discussions, it is our pleasure to empanel the services of your firm for providing consultancy services for Executive Search to the (Organization Name) Group on the following terms and conditions:


1. Duration: This Empanelment as a Consultant with us is initially for a period of one year with effect from date of issue of this letter. The terms of this contract will be reviewed on a yearly basis.

2. Services: You will be required to provide the following services:

a) Recommend suitable personnel for jobs, the details of which have been given to you. We expect you to revert within two weeks with a minimum of at least 8 - 10 suitable candidates for a particular job

b) Prior to referring any candidate to us, you will be required to do a complete evaluation of the candidates' potential, job knowledge, performance etc., and do a thorough reference check of the candidate. We expect that this information be submitted along with every Resume forwarded by you as an appraisal report.

c) Besides using your in-house data bank you may also be required to head - hunt for senior personnel. You will be briefed completely by us as to what may be conveyed in these cases. We expect you to handle such assignments with great confidentiality.

e) You may be assigned other work pertaining to recruitment from time to time, which will be conveyed to you separately.

f) You are required to maintain the highest order of confidentiality and secrecy of information and in case of any breach; this may be terminated by the Company with immediate effect.

g) You will, under no circumstances approach any employee of any of the (Organization Name) Group companies directly or indirectly for any positions while dealing on behalf of your other clients.

h) It is expected that you will not refer the same candidates being considered by us- especially at senior levels - to other (Organization Name) group companies without the consent of the concerned Human Resources Head at (Organization Name).

3. Procedure: The following procedure will apply in your interactions with any of our Group Companies

The Unit HR Head will communicate, either orally or in writing, all employee specifications. Based on this you may refer your candidates' directly to the concerned Unit HR Head. However a list containing complete details of these candidates must be sent to the Corporate Human Resources Dept. This will enable a closer co-ordination of the candidates being referred by you and ensure that there is no duplication of efforts by our Units meeting the same candidate more than once.

Should any of your candidates be short listed for interviews, you will be informed and requested to co-ordinate further meetings accordingly.

4. Professional Fees: On selection of any of your candidates for any position the following terms will apply:

The fee applicable is ____% of gross emoluments (equivalent to annual cost to the company inclusive of all perquisites, allowances and other retirement benefits), i.e. Basic, HRA, , Conveyance / Car operating expenses, Leave Travel Allowance, Domiciliary Medical Reimbursement, Uniform Corporate Attire Expenses Reimbursement.

In case of a Company maintained house, sixty percent of the basic salary as an equivalent amount towards HRA would stand applicable for such computation. In the case of a fully maintained company car being given to the candidate, 30% of the Basic salary as an equivalent amount should be considered. If the candidate is given the fuel expense option then the actual limit amount will stand applicable. The following perquisites will not be included while calculating placement charges due to any consultant for recruitment of any of its candidates:

(i) The value / interest on any loans or fixed assets

(ii) Lunch Subsidy

(iii) Telephone rentals

(iv) Actual lease rental on any house that may be taken for any candidate (60% of basic salary as an equivalent amount will be considered.).

Other expenses, such as out-station travel expenses incurred by you provided these are incurred with the prior concurrence of the concerned Unit HR Head upon submission of actual bills, will be reimbursed. All payments will be made by cheque after four weeks of the candidate's joining the organization.

You will not be paid any professional fees for candidates who have already been seen directly by any Group Companies and subsequently referred by you. Communication pertaining to the candidate's salary offer will be done directly by our concerned Unit HR Head.







5. Exclusion: If the conduct of your firm, during the execution of any assignment is found to be unbecoming of normally expected professional standards, then your services may be discontinued.

Kindly sign the duplicate copy of this letter in token of your acceptance and return the same to us for our records.


Best Regards,

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