Personal Data (Only Document with Real Time Examples)

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Maintain Ethnic Origin

Use
Ethnic Origins have been defined as per the Canadian Employment Equity guidelines. The following entries are delivered in SAP Best Practices for HCM U.S.

Procedure
1.Access the activity using one of the following navigation options:

IMG Path	Personnel Management ® Personnel Administration ® Personal Data ® Additional Personal Data ® Maintain ethnic origin
Transaction Code	SPRO

2.If a dialog box appears asking you to enter the work area, enter 10.


3.On the Change View “Ethnic Origin”: Overview screen choose the New Entries ****on and enter the following values:

Ethnic Origin	Ethnic Origin Text
01	White/Not Hispanic origin
02	Black/Not Hispanic origin
03	Hispanic
04	Asian or Pacific Islander
05	American Indian/Alaskan
06	Native Hawaiian
07	Hispanic White Only
08	Hispanic All Other
E1	Hispanic/Latino
E2	Not Hispanic/Latino
R1	American Indian or Alaskan Native
R2	Asian
R3	Black or African American
R4	Native Hawaiian or Other Pacific Islander
R5	White

4.Choose Save.


It is recommended that these values not be modified. If modifications are made in this area it will jeopardize EEO Reporting.

The table entries reflect revisions to the standard Race and Ethnicity codes made by the Office of Management and Budget. Refer to note 435204 for further information.

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Define Administrator Groups

Use
The Administrator fields on the Organizational Assignment infotype (IT0001) can be used to group employees for processing and reporting purposes. Three types of administrators can be defined: Personnel, Time and Payroll. The allowable Administrators are controlled by feature ‘PINCH’ which is delivered with the following configuration:

Procedure

1.Access the activity using one of the following navigation options:

IMG Path

Personnel Management ® Personnel Administration ® Organizational Data ® Organizational Assignment ® Define administrator groups

2.On the “Process feature PINCH: decision tree“ screen, you will see the following values:

PINCH:
D MOLGA
10 D TCLAS
10 A D WERKS
10 A 1010 &PINCH=US01,
10 A 1011 &PINCH=US01,
10 A 1012 &PINCH=US01,
10 A 1013 &PINCH=US01,
10 A 1020 &PINCH=US01,
10 A 1021 &PINCH=US01,
10 A 1022 &PINCH=US01,
10 A 1030 &PINCH=US01,
10 A 1032 &PINCH=US01,
10 A **** &PINCH=****,
10 B &PINCH=USPL,
10 * &PINCH=****,

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Define Administrator

Use
The SAP Best Practices for HCM USA provides some sample administrator codes for use within each Administrator Group. These codes are numeric, meaning, the customer may use them with modification to the administrator names only; Delivered within the SAP Best Practices for HCM U.S.

Procedure

1.Access the activity using one of the following navigation options:

IMG Path	Personnel Management ® Organizational Data ® Organizational Assignment ® Define administrator
Transaction Code	SPRO

2.On the Change View “Administrator”: Overview screen choose the New Entries ****on and enter the following values:

Group	Admin. Code	Administrator	Telephone Number	SAP Name
APPL	001	Joanne Henderson	4274
APPL	002	Edward Carter	4424
APPL	003	Benoit LeBrun	4454
APPL	004	Andrée Gagnon	4434
US01	001	Joanne Henderson	5778
US01	002	Edward Carter	5665
US01	003	Robert Bell	5880
US01	004	Chris Appleman	5766
US01	005	Nicola Davenport	5990

3.Choose Save.

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Contract Elements

Contract Types

Use
The following Contract types are available in the SAP Best Practices for HCM USA for use with the Contract Elements infotype (IT0016).
Procedure
1.Access the activity using one of the following navigation options:

IMG Path	Personnel Management ® Personnel Administration ® Personal Data ® Insurance Statement Employer ® Contract Types
Transaction Code	SPRO

2.On the Change View “Contract Types”: Overview screen, choose the New Entries ****on and enter the following values:

Contract Type	Contract Type Description	Fixed Term Contract
01	Permanent
02	Fixed term contract	Select
03	Job-creating program	Select
04	Occupational training	Select

3.Choose Save.

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Determine Periods Of Notice

Use
In the SAP Best Practices for HCM USA the following standard delivered periods of notice are defined to allow for the defaults of notice periods for employer and employee as well as the end of probationary periods.

Procedure
1.Access the activity using one of the following navigation options:

IMG Path	Personnel Management ® Personnel Administration ® Contractual and Corporate Agreements ® Contract Elements ® Determine periods of notice
Transaction Code	SPRO

2.On the Change View “Periods of Notice”: Overview screen, choose the New Entries ****on and enter the following values:

Periods of Notice	Periods of Notice Description
01	Daily
02	Every 2 weeks
03	2 weeks/weekend
04	Monthly/weekend
05	6 weeks/quarter
06	4 weeks
09	2 weeks/month’s end
10	1 month/month’s end
12	2 months/month’s end
13	3 months/month’s end
14	3 months/quarter
15	4 months/calendar quarter
16	6 months/month’s end
17	6 months/mid-year
18	5 months/ calendar quarter
19	6 months/calendar quarter
20	7 months/quarter
21	1 year/month’s end
22	1 year/quarter
23	1 year/mid-year
24	1 year/year’s end
25	Uncallable

3.Choose Save.