Topic 57: SAP HR Ad-Hoc Query

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Step 6: The system will display the screen for defining functional groups. This screen is divided into 2 trees: the first one “Functional groups” will display all the infotypes that were included into the functional area. By opening one functional group, users can display what fields are currently selected and decide which fields are needed and which one’s are not. Adding and removing fields for each functional group is carried out via the second tree “Logical database” which lists all the fields that can be included for selection for each infotype. Determine which fields you want to include into the functional groups in the second tree. If there are certain fields that will almost always be used in a report, such as personnel number or employment status, these should be added into the functional group “key fields”.

Step 7: Save and generate your functional area.

Step 8: Functional areas are available to an end-user for each user group of which he is a member. In these functional areas, the end user can define queries and execute them to generate the desired lists. A functional area therefore needs to be assigned to one (or several) user-groups. Go to the user group screen (via environment > user groups) and assign the functional area to the chosen user groups. Each user group should contain user names.

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