Topic 55: FICO (And 6000 Real-time SAP Screen shots)

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Maintain Fiscal Year Variant (Maintain Shortened Fisc. Year)

You can define the following characteristics for a fiscal year variant:

• how many posting periods a fiscal year has

• how many special periods you need

• how the system is to determine the posting periods when posting

When defining your fiscal year, you have the following options:

• • Your fiscal year is the calendar year

In this case, you must only select the Calendar year field.

• • Your fiscal year is not the same as the calendar year and is not year-dependent

In this case, you first enter the number of your posting periods in the Number posting per. field. To define your posting periods, select your fiscal year variant and select Periods on the navigation screen. On this screen, enter the month and the day of the period end and the period in each case.

• • Your fiscal year is not the same as the calendar year and is year-dependent

Enter the number of your posting periods in the field Number posting periods and select the field Year-dependent. To define your posting periods, select your fiscal year variant and select Periods on the navigation screen. The system asks for which calendar year your year-dependent fiscal year variant is valid. You then enter the month and day of the period end for each of your periods, and the periods themselves.

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It is also possible to determine names for the periods of a non-year-specific fiscal year variant. To do so, select your fiscal year variant and choose Period texts on the navigation screen. You can specify a three-character abbreviation (Jan, Feb, Mar...) and a 20-character long text (January, February, March).


Standard settings


The following fiscal year variants have been created in the standard system:

• Variants in which the fiscal year is the same as the calendar and has up to four special periods

• Variants for shortened fiscal years. For more information on shortened fiscal years, see Defining shortened fiscal years.

• Variants for non-calendar fiscal years:

• • April to March with four special periods

• • July to June with four special periods

• • October to September with four special periods

• Variants that are set up on a weekly basis. These variants can only be used in the Special Purpose Ledger (FI-SL) application.

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Activities


1. Check the standard fiscal year variants.
2. Change the existing variants, if necessary, or create your own variants.


Defining shortened fiscal year
A shortened fiscal year is a fiscal year having less than twelve months, but for which year-end closing must be carried out. The definition of a shortened fiscal year is always year-dependent, since it represents a year-related exception. You must always define an entire calendar year when defining a fiscal year variant. The year-related fiscal year variant therefore contains not only the periods from the shortened fiscal year, but also other periods from the previous or subsequent fiscal year.


There are two ways to define a shortened fiscal year:

• If you only use Financial Accounting (FI) without Asset Accounting (FI-AA), you can begin a fiscal year with any period

Example
If your shortened year goes from January to September, you can assign periods 004 to 012. Assign periods 001 to 003 of the new fiscal year to the months October-December.
Specify the number of periods for the fiscal year variant (12 in the example above).


Note
Keep in mind that the last period of a fiscal year must correspond to the number of periods in that year. This means that if you want to define 12 periods, the last period in that year must be number 12.

• If you also implement the Asset Accounting (FI-AA) component or another component such as Materials Management (MM) or Controlling (CO), each fiscal year must begin with period number 001, to allow asset depreciation calculations to be carried out accurately.

For a fiscal year variant, specify the periods and the number of periods the shortened fiscal year has. This way, each fiscal year of the variant can begin with period 001.


Example
If you define a fiscal year with twelve periods, it can contain a shortened year with nine periods (from 001 to 009). The remaining calendar year contains the first three periods of the new fiscal year (periods 001 to 003).
For more information about implementing the Asset Accounting component, see the Asset Accounting documentation.

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Note


You define your shortened year and the following normal fiscal years under the same fiscal year variant. Bear in mind that you generally need to ensure that it is possible to post to previous fiscal years.


You need to keep the year-dependent fiscal year variant for as long as you are posting in or prior to a shortened fiscal year, or if you are transferring old data from this period. You cannot define year- independent fiscal year variants until the shortened fiscal year has been closed (from the accounting perspective), with no further adjustment postings expected.


Year-dependent definitions will be deleted as soon as you convert the fiscal year variants from year-dependent to year-independent.


Standard settings


Two shortened fiscal year variants are provided with the standard system: variant R1 for a Financial Accounting shortened year, and variant AM for shortened years when Asset Accounting is in use.


Activities
1. If you need to define a shortened fiscal year, first determine which of the two options above will be used.
2. Define the shortened fiscal year.
To define the shortened year for Asset Accounting, select Navigation -> Shortened fisc.yr.

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