Topic 29 (Part 3): Shared Leave (Donor)

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Create Absence Donation Administration US


8. Select Vacation Leave ( 31.32000 Hours ) in the list box.

Information: The Abs. quota type drop down list also provides the current balance for donating employee's eligible quotas.
Reference: All of an employee's quotas will be displayed, however OSP police only allows specific types of leave to be donated. Refer to OSP policy for specific rules concerning leave donation.

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Create Absence Donation Administration US


9. Update the following required and optional fields:

Field Name	Description	R/O/C	Values
Number/Unit	Enter number/unit of items out on a loan.	R	Enter value in Number/Unit. Example: 16

Reference: Refer to OSP policy for minimum donation amounts associated with the VSL program.

10. Update the following required and optional fields:

Field Name	Description	R/O/C	Values
Personnel no.	Unique employee identifier	R	Enter value in Personnel no.. Example: 3275

Information: Hit [ENTER] after entering a personnel number to refresh the transaction. This enables the receiving employee's quotas to be displayed in the Target Abs. quota drop down list. If the transaction is not refreshed, no target quotas are displayed due to the system not yet processing the receiving employee.

Create Absence Donation Administration US

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11. Click the Target Abs. quota dropdown.

Create Absence Donation Administration US


12. Select Received Shared Leave in the list box.

Information: The leave may only be donated into the receiving employee's Received Shared Leave quota.

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Create Absence Donation Administration US


13. Click Save (Ctrl+S) ****on.

Information: Following the creation of a leave donation record, you can view the employee's quota balances to verify that the selected balance reflects the donation that was just processed. In the steps above, the employee donated 16 hrs of Vacation leave. In the steps below, the donated 16 hrs are shown in the Deduction column for the employee's Vacation leave balance.

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Maintain Time Data


14. Click All radio ****on.
15. Update the following required and optional fields:

Field Name	Description	R/O/C	Values
Infotype	Unique number identifying the type of data to be displayed.	R	Enter value in Infotype. Example: 2006