Cross-Application Time Sheet (CATS)

[bholus9]

Transfer of Time Sheet Data to the Target Components

Purpose

• You use the time sheetto record data that can be relevant for several SAP System components. Some employees, for example, record data confirming a Project System network. Others use the time sheetto enter time data for HR Time Management.
• In some cases, employees record data that is relevant for several target components at once. You transfer time sheet data to the target components using data transfer reports or, for Materials Management, a transaction.
• The graphic below illustrates the technical processes involved in transferring data to the target components.

Process flow
1. The system saves time sheet data to the CATSDB database table for the time sheet.

2. The system writes time sheet data assigned the processing status "30" (Approved) and "60" (Canceled) to the interface tables in:

+ Human Resources (PTEX2000 and PTEX2010)
+ Controlling (CATSCO)
+ Plant Maintenance/Customer Service (CATSPM)
+ Project System (CATSPS)
+ Materials Management (CATSMM)

The system determines which are the relevant interface tables based on the record's working time attributes.

3. When you run the data transfer reports, the time sheet data is transferred to the target components Human Resources (HR), Controlling (CO), Plant Maintenance/Customer Service (PM/CS), and Project System (PS).

You can use the following data transfer reports for individual components:

+ RPTEXTPT for
+ Human Resources RCATSTCO for
+ Controlling RCATSTPM for
+ Plant Maintenance/Customer Service RCATSTPS for
Project System

Note that you transfer data to Materials Management using transaction CATM.
Result
You have transferred time sheet data to the target components.

[bholus9]

Data Transfer to All Components

Use

You can use report RCATSTAL (Time Sheet: Transfer to Target Components) to transfer time sheet records to the following target components in one step:

• Human Resources (HR)
• Controlling (CO)
• Project System (PS)
• Plant Maintenance/Customer Service (PM/CS)

At present, you cannot use the report to transfer data to Materials Management (MM). To call the report choose Time sheet ® Transfer ® All components.

Integration

• Report RCATSTAL combines the functions of the data transfer reports for Human Resources, Controlling, Project System, and Plant Maintenance/Customer Service. Any selection options that apply to certain target components only are indicated accordingly.
• If you have two separate systems installed, for Human Resources (HR) on the one hand and for Logistics and Accounting on the other, you must run the report for transferring data to HR in the HR system. You can then transfer data to Controlling, Project System, and Plant Maintenance/Customer Service in one step in the other system.

Prerequisites

To be able to run the report, you must have

• Made all the component-specific Customizing settings in the target components

• Been assigned authorization to execute the relevant HR, CO, PM/CS, and PS data transfer reports

Features

Selection

• Report RCATSTAL enables you to select data according to your employees' organizational assignment. You can select data for all employees assigned to a specific cost center, for example. This option is not available if you use the separate data transfer reports for the individual target components.

[bholus9]

Output

• The report transfers the data for each component separately and consecutively.
• If you execute the report online, the system displays how many records were posted in a target component once the transfer to that component is complete.
• If you have selected the relevant option, the system issues a detailed transfer log.
• Normally you will run the report as a background job however. Then you do not need to confirm each transfer. If you selected the Log option for your background processing, the system generates a spool list for each component.
• If errors occurred during transfer, you must postprocess them, either from the Time Sheet or in the relevant target component. For an overview of the errors that occurred, you must have selected the Log option.

Activities

1. Call the report by choosing Time sheet ® Transfer ® All components.
2. Enter the period and organizational criteria for the data you want to transfer.
3. Specify the target components to which you want to transfer the data.
4. Select additional selection options as required.
5. Choose Execute.

[bholus9]

Information System

Use
The information system allows you to obtain an overview of the data entered in the time sheet in one of two ways.

Reporting
In reporting, you can access data records according to a variety of criteria.

Document Display
You can use the document display report to display an overview of the entered data by document number.
You can tailor the list of programs used to suit your individual needs.

[bholus9]

Time Sheet: Time Leveling (RCATSCMP)

Use

• When recording their working times, employees sometimes enter too few or too many hours, or forget to record any working times at all. You can use the report RCATSCMP (Time Sheet: Time Leveling) to determine any inconsistencies.
• If there are employees whose time sheets are inconsistent, you can notify them automatically by mail. You can schedule the report as a background job that sends mails automatically. We particularly recommend this if you have several time sheets to check.

Features

Selection

• If you want to select only those employees who are required to record their times in the time sheet, choose the relevant option.
• ou can check time sheets according to different selection criteria, for example:
• Days on which data has been entered without a time unit, unit of measure, or currency
• Days for which no times were recorded
• Number of hours, which you specify based on the selection period
• Employee's target hours
• Depending on the selection type you choose, the dates are displayed for which too few, too many, or no times have been recorded.
• To select time sheets in which too few, too many, or no times have been recorded for individual workdays, choose Apply selection criteria to each day. When selecting based on each day, the report reads the factory calendar if:
• You select time sheets in which no times have been recorded
• You select time sheets in which less than the number of hours you specify has been recorded.
• If you do not work with target hours, the report takes only the workdays into account for the selection. You assign an employee to a factory calendar in the Time Sheet Defaults infotype (0315).
• When you specify the period in the Time settings section, you determine whether the report displays days, weeks, or months.
• To select time sheets in which too few, too many, or no times have been recorded for the period specified in the Time settings section, choose the Apply selection criteria to period option.
• This enables you to check cumulated time sheets for several weeks or months. In the Time settings section, you can choose to have the system propose the settings from the data entry profile that was used to enter the working times.
• If you work with target hours, you determine these in the Target hours section. Once again, you can choose to have the system propose the settings from the data entry profile that was used to enter the working times.

Output:

If you want to display all time sheets for the selected period, the time sheets for which too few or too many hours have been recorded (based on your selection criteria) are highlighted in color.

• If you choose the Send mail option, the system notifies employees whose time sheets are selected automatically by mail. The mail appears in the employee's SAP inbox.
• For employees to receive the mail, you must define them as users in the Communication infotype (0105), subtype System user name (0001).
• Depending on your authorization profile, you can choose a record and switch to either the display or maintenance screen for the time sheet from the report output list.
• The system calls the time sheet with the data entry profile you entered for proposal in the Time settings or Target hours section.