Topic 36: Absence Valuation

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Absences

In the following steps, you can define different rules for processing absences in payroll.

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You can specify which calculation basis should be used to valuate a paid absence, and also that that allowances are granted for certain absences, while others involve deductions.

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For example, you can:

• • Specify bases for determining salary reductions for an unpaid day of absence

• • Determine a fixed vacation allowance per day of absence

• • Specify how an illness should be valuated

• • Determine that an absence should be valuated using an average salary to be defined at a later stage

• • Specify processing methods for special requirements

There are four different methods of valuating absences. You can use one method, or a combination of several methods.

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The following provides an introduction to the four methods.


1. Form counting classes for factoring:
Absences which are not paid, or only partially paid, lead to a reduction in salary.
Example: Employees who have taken unpaid leave should be subject to a reduction in salary.


2. Valuate absences using the 'as if' principle:
The absence is valuated as if the employee had worked.
Example: If employees are absent due to incapacity to work and are being paid, they should receive the same bonuses for working on Sundays and public holidays as they would if they were actually at work.


3. Valuate absences using averages or constants:
The number of absence hours, absence days, calendar days, payroll days or payroll hours is entered in the number field of the wage type.
Example: The average amount of overtime worked by the employee merits a supplementary vacation allowance.


4. User-specific calculation:
If the standard methods of absence valuation are not adequate for your purposes, you can create your own personnel calculation rules for special processing.

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