Topic 70: Data Loading

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ZPTA030 - Load Charge Objects

An agency has a need to record and report on time entries related to agency specific charge objects.

Business Process Procedure Overview

In BEACON, an agency may choose to report time related to agency specific charge objects. If there is a need to report work hours for a certain project or projects, unique charge objects for the project can be loaded into BEACON. The charge objects are then available to report time against in transaction CAT2 or ESS. Reports can also be run to total hours reported against specific charge objects using transaction CATS_DA. Charge objects can be created at the position or organizational unit level. Transaction ZPTA030 is used to load charge objects in BEACON. ZPTA030 accepts a text file and uses the file to populate the Charge Object Assignment Infotype for an Org Unit or Position. ZPTA030 is only used to load new charge objects. Maintenance of pre-existing Charge Object Assignments is performed in transaction PO10 or PO13. An individual assigned the Charge Object Maintainer role will have the ability to load charge object assignments using transaction ZPTA030. This BPP will detail: 1) Uploading the Charge Object Assignments into BEACON 2) Creating the text file for upload in BEACON The column layout for the upload file is: 1 char ID of O = Org Unit or S = Position 10 char Valid From date MM/DD/YYYY 10 char Valid To date MM/DD/YYYY 12 char Charge Object abbreviation 40 char Charge Object description 12 char Activity abbreviation 40 char Activity description 12 char Element abbreviation 40 char Element description 12 char Sub-element abbreviation 40 char Sub-element description Can upload a file from local PC or from server directory. File must be saved as a "tab delimited" text file. This process creates an infotype 9015 record. Check for this record using transaction code [PP01], enter the infotype 9015 and the personnel number of the individual. Click the Overview ****on to view the charge object assignment details.

Access Transaction:

Via Menu Path	This transaction code is not on the menu path. Enter the transaction code in the Command Field (white field in the upper left hand corner of the screen - if not visible, click the gray triangle in this area to display the Command Field). Click ENTER once the transaction code has been entered.
Via Transaction Code	ZPTA030

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SAP Easy Access


1. Update the following required and optional fields:

Field Name	Description	R/O/C	Values
Command	White alphanumeric box in upper left corner used to input transaction codes	R	Enter value in Command. Example: ZPTA030

2. Click Enter ****on.

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Update 9015 records from file.
3. Click the PC file (run online) matchcode.

Information: After clicking the match code ****on, the Open pop-up window displays. Navigate through the file structure to the location where the desired upload file is stored. In this example, the desired file is stored on the Desktop and titled "Charge_Object_Assignment_Load.txt".

Open


4. Select Charge_Object_Assignment_Load.txt in the list box.
5. Click Open ****on.

Information: Ensure the desired file was selected by double checking the file path and file name displayed in PC file (run online) field.

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Update 9015 records from file.


6. Click Execute (F8) ****on.

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Update 9015 records from file.
Information: The results screen displays the statistics of the upload. Scroll down on the results screen to view additional information about any identified errors (as shown below). In this example, 32 records loaded successfully and 13 records failed. The 13 records failed due to the Org Unit and/or Positions not existing in the system.