Naming Convention
When rolling out T&E on a global basis, you need to put in place a naming convention for the abbreviated name of object types. Whenever you search for an object, you can use this naming convention to restrict the output. The naming convention will allow distinguishing between similar object types and indicating who the owner is.
For example you might have multiple business event types that have a similar name but they are all distinct courses offered by different training departments. The naming convention will allow you to choose the appropriate course and prevent confusion. Without a naming convention, you will end up with thousands of objects, each with a different or sometimes identical abbreviation that only makes sense to the person who created the object - and this person will most likely forget the abbreviated name they choose.
There are 12 digits in the abbreviated name of business event groups, types, resource types, locations, instructors and other objects you might use within T&E. It is up to you how you want to design this convention but one good idea would be to include the training organization name or code or the object owner ID in the abbreviation. If you have a multitude of separate training departments, you can give each of them a code or a name and include this in the abbreviation of a course.
This way it will be clear to all users as to who owns the course. The same applies to all other objects. You might choose to include the country abbreviation as well. As far as business event groups and business event types are concerned, you might also want to come up with some sort of logical course grouping.
For example, a "French Advanced Course" offered by a Training department in San Francisco might be abbreviated as following:
USLAFRAD1000 whereby the first 2 digits represent the country (US), digits 3 and 4 represent the type of course (LAnguages), digits 5 to 8 represent the course (FRench ADvanced) and the four last digits might represent the training department in San Francisco coded as '1000'.
This naming convention should also be used for other object types such as rooms, locations and other resource types - otherwise you will end up with very similar resources without being able to distinguish them. Again, this convention should be carefully documented and explained during training.