SAP OM Interview Questions (From Top MNC Companies)
 

<!--[if gte mso 9]><xml> <w:WordDocument> <w:View>Normal</w:View> <w:Zoom>0</w:Zoom> <w:PunctuationKerning/> <w:ValidateAgainstSchemas/> <w:SaveIfXMLInvalid>false</w:SaveIfXMLInvalid> <w:IgnoreMixedContent>false</w:IgnoreMixedContent> <w:AlwaysShowPlaceholderText>false</w:AlwaysShowPlaceholderText> <w:Compatibility> <w:BreakWrappedTables/> <w:SnapToGridInCell/> <w:WrapTextWithPunct/> <w:UseAsianBreakRules/> <w:DontGrowAutofit/> </w:Compatibility> <w:BrowserLevel>MicrosoftInternetExplorer4</w:BrowserLevel> </w:WordDocument> </xml><![endif]--><!--[if gte mso 9]><xml> <w:LatentStyles DefLockedState="false" LatentStyleCount="156"> </w:LatentStyles> </xml><![endif]--><!--[if !mso]><object classid="clsid:38481807-CA0E-42D2-BF39-B33AF135CC4D" id=ieooui></object> <style> st1\:*{behavior:url(#ieooui) } </style> <![endif]--><!--[if gte mso 10]> <style> /* Style Definitions */ table.MsoNormalTable {mso-style-name:"Table Normal"; mso-tstyle-rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso-style-parent:""; mso-padding-alt:0in 5.4pt 0in 5.4pt; mso-para-margin:0in; mso-para-margin-bottom:.0001pt; mso-pagination:widow-orphan; font-size:10.0pt; font-family:"Times New Roman"; mso-ansi-language:#0400; mso-fareast-language:#0400; mso-bidi-language:#0400;} </style> <![endif]--> 1. Is it good to create the Organizational Structure in Golden client and transport it to Testing, Quality & Production Clients. Or should the organization structure be created differently in all the 3 clients.

ANS:1 It is pretty much advisable to upload the Org structure.. as per my experience you will may expect lot of problem if you trying to transport. You can use LSMW to upload the Org Objects.

1. File for all the Org Object (i.e., O, S, C)
2. Relation ships

2. Requirement for number ranges is as follows

$$S Positions- 20000000-29999999
$$O Org Units number range-10000000-19999999
$$C Jobs-30000000-39999999

Used the following process

I went to Number Ranges andàBasic SettingsàOrganizational ManagementàPersonnel management created the following

I ticked the setting NUMRG COMP as X in T77S0.

If I goto PO10 and the number range is still coming as 50000000 instead of 10000000-19999999 for organizational unit. Kindly guide me?

ANS:1 check numkr feature.

NUMKR( Personnel Number) is for PA but I am facing problem at Om Level wherein I am not able to get the desired number range for Organizational Unit if I am trying to create a Organizational Unit.

ANS:2 Goto spro and check this link. Personnel Management->Organizational Management->Basic Settings->Maintaining Number Ranges....... for OM

ANS:3 here is full implementation step for number range in OM

For validity across plan versions

Organizational Management > Basic settings > Maintaining Number Ranges> Set Up Number Assignment for All Plan Versions

Table : V_T77S0SC ( T-code : SM30)
maintain
NUMRG COMP X

Organizational Management > Basic settings > Maintaining Number Ranges> Maintain Number range
Table : T77IV ( T-code : SM30)

Create new entries with $$X , where $$ indicates the plan version and X is Object type like O is the org unit .
after this Selecting the object (Org unit, Job, Position and task) click on number range ****on
This will take u to the Screen saying number range for pesonnel planning.
click on change Interval ****on
maintain the no ranges with the range u want keeping the current number range
0 while creating for the first time.
Its done

ANS:4 Its simple, Use OONR transaction, maintain the number ranges as per your need. Go to new entries, select your $$$$, first two dollar denotes the plan version and second two denotes the object id. Mention the ranges for your object.

3. I turned off Integration Switch for Organizational Assignment (Plogi Orga) by removing X, so its blank. Then I saved it to a transport. When configuration is transported and I begin testing, the hiring action pops up information message:

"Save link canceled in Organizational Management." When I click on question mark in message for details it states the following below. Any suggestions, greatly appreciate it.

Diagnosis:
Active integration to Organizational Management means that when a link to Organizational Management is created, it is saved automatically.
When saving organizational data, the data must be written to a transport request because, for example, the automatic transport recording is active. Without a correction request, the relevant changes in Organizational Management cannot be saved.

ANS:1 From what you say it is obvious that you are using Organizational objects to be saved in IT0001. If you don't want to use Org Management, then you need to create Organizational data only in PA tables and not use the data from HRP tables, else the error will repeat again.

Make sure to what extent you may want to use the Org data.

4. I have a requirement to import the organizational chart to portal. I am currently looking into using OrgPlus software which which communicates with HR-OM and displays a graphic structure of the organization.
Is there any othe ways to implement this requirements? I am just looking into different options. The only requirement is that it should be a graphic layout of the organizational structure.

ANS:1 We use the OrgPublisher, just in case, you haven't looked at it yet..

ANS:2 If you are more concerned on the look & feel of the organisation structure display in the portal (other than the normal SAP tree structure display), you can use either Orgplus or Orgpublisher. As far as Orgpublisher is concerned, you can download a trail version and try it before you decide on purchasing this software. As far as Orgplus is concerned, you do not have a facility of such trail downloads, but you have an authorised agency based at pune who will be able to demonstrate its performance.
If the SAP's standard structure is ok, then based on the relationship maintained in the Org. Structure in the back-end especially (A/B-012) which means the Head's position, then such head's position would be able to see all his subordinates in the tree structure format.I think this org structure display is available in Who's Who service of ESS where there's an option for viewing the org structure is available.

I am not able to get all the data from OM through OrgPlus. It picks up organizational units and positions but it does not pick the persons. Any idea how to do that?
I am passing in the following view id: OCIOFO

ANS:3 am not too sure about how this view id OCIOCFO will behave. But these views can be customised and you can create your own views. These views contain the evaluation paths that needs to fetch the values and a function module to display the selections. you can try the normal evaluation paths that we use like OOSP, ORGEH in the view.

5. We want to maintain (Create/Change/Delete) the Organizational structure
by BAPI. Make all the Staff assignments in the Organization Unit and its Positions.
In other words we want to use all the PPOME transaction actions, by BAPI or something else.
Can any one help us with suggestions ?
ANS: PL take a look at BAPI_HRMASTER_SAVE_REPL_MULT.

6. I want questionnaire in Organizational Management. i.e. If we have been to client's place, in which way we need to collect the information from the client?

ANS:1 U can pose all sorts of questions including
How many Org units, Positions, jobs, what kind of relationships, what evaluation paths to use, cost centers used and their assignment

how many departments, root org unit and all their assignments,
other modules involved, their integration with OM,etc...

ANS:2 You can have a look at their existing Org Structure first.
Then slowly you can understand the objects in SAP..Org Unit/the Job/ Position/Task etc.
Then you can think of what relationships you should create between these objects.
it will be easy to map it into SAP if you understand their existing structures..

7. Can anyone tell me about the importance of organizational key in Infotype 0001 and how does the feature VDSK1 works?

ANS:1 Org key is used for additional Authorization purpose to provide the access for the application. You can default the Org key using the feature VDSK1, so that it will default that digits while hiring or otherwise system automatically creates the value based on your PA & Co code.

Can you explain me how the feature VDSK1 works in detail through step by step manner in SPRO - Personnel Management - Personnel Administration - Organizational data - Organizational Assignment - set up organizational key?

i.e., we create validation, rules and key control and then default the feature for 10-13 characters.

ANS:2 VDSK1 is also used under authorization object P_ORGIN which plays an important role in granting/restricting access for users.


8. My Client Wants me to give an explanation on the below question please help me with this:

Why do we want to maintain(both simultaneously)?

Info type 1005(Planned compensation) in parallel to info type 0008
Info type 1013(Emp grp/Emp Sub grp) in parallel to info type 0001
Info type 1011(Work Schedule) in parallel to Info type 0007……….etc

IS IT NECESSARY THAT WE HAVE TO DO THIS?

ANS:1 Yes.. the PA Infotypes are maintained at the employee level while the PD(OM) infotype are at the Object (in this case it is the Position ) level.. the values maintained on the PD side will automatically get defaulted while maintaining the Employee Master data on the PA side, if the PA-PD integration is turned on.

ANS:2 The basic idea of maintaining attributes (like EG/ESG,PA/PSA ..) at Org objects level is to facilitate clean operation and structured way of handling things. Org structures by themselves contain lot of meaning to it and each of the objects in the structures are straight out of the real time entity in the organisation. So when you assign attributes to each of the objects, they attain a special meaning and a place in Org structure. These objects derive their meaning out of the attributes they carry. Finally when an Employee is linked to OM objects (via position), all these attributes gets defaulted to the employee. Normally you wouldn’t change this unless in rare situations. This helps in cleaner and secured data maintenance apart from the structural meaning it applies.

Infotypes 1005 contain Planned compensation information for a Job and through the Job assigned to an Employee (0001), his eligible compensation information to IT8 may be derived;
Infotypes 1013 contain EG/ESG for a Position. When a Employee is assigned a Position in 00/01, The EG/ESG attributes along with other attributes are defaulted to IT0001.
Similarly Work schedule is maintained for a Org unit, so based on Org unit in IT0001, work schedules for the employee may be defaulted /validated in IT07;

1)Do we first create (say 1008(Account Assignment) ,1013) before creating the Personal administration info types.

2) Once if we create OM info types will they get automatically updated(PA Info types) or we have to create PA info types with respect to OM.

Can you please explain me how it Works

3) Are there any special reports to compare the OM and PA info types.

ANS:3 The integration between PD and PA is controlled in table T77S0. Check out the ‘PLOGI’ switch there. Specially the PLOGI / ORGA switch to ensure integration is switched on if this is what the client wants.

To find out if there are inconsistencies between PD and PA you can run the following programs via SE38 / SA38 : RHINTE20 and RHINTE30 (in test mode !!!!!! first) The report will show exactly where the inconsistencies are.

Crucial data like cost centers MUST go into PD first otherwise it will not pull through on the employee’s infotype 0001. If the start date of the cost centre link to the position (or org unit) differs from the start date of the infotype 0001 record, you need to either manually copy up the infotype 0001 record to get the cost centre to pull through OR run the RHINTE programs. Otherwise you are going to be clueless on why the cost centre is not reflecting in PA whilst it has been assigned (IT1001) in PD.

Like all the other guys are telling you here: No data in PD means nothing to default into PA. Simple as that. So stick as much verified, clean data as you've got into PD first.

9. I am going to client's place on Organizational Management implementation. When i face client, which sort of questions i need to ask?


ANS:1 1. First ask for the list of Depts they have.
2. Ask for Positions.
3.Then Assignment of the Orgunits to the orgunits.
4.Then Assignment of Positions to Org unit.
5.Now ask With which entity(Org unit or POsition) the Cost center is assigned (This is very imp).
6.Then ask whether they have PA module implemented before of will be implemented(this will decide the integration with PA)
If they had already implemented PA then U have to use reports to flow data from OM to PA.If not implemented then U have to activate the integration switch.
7.Then get the relationship between Positions and Employees.

10. I am working on 6.0. The company has decided to implement only Organizational Management, Time management and Training and Event Management modules. Can any one please tell me if its possible to do this without implementing personnel management??? And how would it be useful???

ANS:1 Assuming that for instance a name and a prename are considered as "Personnel Management" (or personnel administration PA) data, the use of only organizational management OMwill quite limit the advantages.

You could use OM to maintain the organizational chart, but without names on it... might be a bit boring.

But if you use Personnel Time Management PT and Training and Event Management TEM, I assume, that you use PA as well. Or how should this work if you are not able to assign the reported time to one person's ID?

there is any other way??? Or if there is any other way of uploading emp master data?

ANS:2 In brief: use PA.

If you want to store employee personnel data (like names and so on), then you will need the infotypes from personnel administration PA. Of course you could do it by creating customer specific tables (but with this solution you just create an easy version of what SAP already provides; meaning a lot of effort that is already covered if you use PA).

ANS:3 This can be possible, but if you are going to implement also times and event, you should need PA. If you don´t have PA, you wont have times or event.

For Times and Events, is requierement PA and OM.

ANS:4 As long as u dont process any employees in SAP, PA module may be left... But if u want to process an emp u should hav hired him and that happens in PA...

so check the pros & cons and then go for implementing

11. Can anybody provide me documentation on how to add few more infotypes to the detailed area in PPOME. Like we have basi data,cost assignment, etcc....... I want to add other infotypes too like 1008, 1005 etc.. how would i do that....

ANS: use transaction spro (IMG) path

[Personnel Management][Organizational Management][Hierarchy Framework][Intergrate New Inftype]

12. How can one know if a position is vacant or occupied in a company?

ANS:1 You can check it in PO13-Relationships or by PPOME. If you are try to get it by code using Evaluation Path A-008 (Holder)

ANS:2 check 1007 infotype in expet mode which is vacancy infotype

ANS:3 From Organization point of view, the HR core team members of the client side will tell you the no of sanctioned positions in a deptt. of a company, they will also tell you those positions which are occupied, this you will get when u'll b uploading the employee master data. Now those positions which are not occupied are vacant positions.

In SAP Goto TCode PP01 -> select object type as position, select an object ID as the position no. that u've created. then go to vacancy Infotype ther you can get the validity period and status of that position.

ANS:4 You can chek by TCode: PP01 ( Maintain Object )
1. Run Tcode PP01.
2. Select Plan Version ( 01)
3. Select Object Type S - > Position
4. Insert the position
5. Choose Vacancy and Display it.

ANS:5 PO13, Vacancy infotype, display.....

13. I am trying to reassign people from one company code to another for personal sub area change in infotype 0 in pa30. It will allow me to move a person from company code 100 to 200 but wont let me move a person from 200 to 300, any ideas on how to resolve this.

ANS:1 First, run the Org Reassignment through PA40, it will get you to the sequence of Infotypes needed to change.

May be Company Code 300, belongs to some other Cost Center or Controlling Area or out of box. Check all the configuration.

since company codes are changing, there cost centers are also changing accordingly( or so it is here! ) . They are both in the same controlling area. But when i seem to move them to company code 300, it tells me organizational reassignment not permitted.

ANS:2 Try using PA40. If you face the same problem. Go to Img part of Personal Action in PA. There see, whether you have checked the Check Box for this action Org Reassignment.

14. I had transported my org structure from my Golden Masters to the Production Server.After this, I created positions in OM using PO13. Then, I assigned positions to the employees by running an LSMW using a customised action "Organizational Re-assignment" which modifies IT0001 and inserts positions already created in OM.

But, now when I use transaction PPOME, the position holders are not visible in the org structure.

Could any of you please help me out so that the position holders in PA are reflected in OM (TCODE:PPOME) also.

ANS:1 1.Just check if you have created relationship...between Objects.
2.PLOGI-ORGA switch in T77S0
3.Run RHINTE00, RHINTE10, RHINTE30 Reports...

ANS:2 Kindly please recheck the Integrations settings includes Tables T777D,T777ID.,
also the Feature is activated, and along with the other steps like org reassignment, integration with PA, and the rest.

ANS:3 you run, the report integration between PA and OM... i think its RHINTE00. During batch uploading, creation of relationship will not take place.

15. What are the different ways to acheive OM to PA integration.? Where can I get the docs/ help for the same?

ANS:1 T70SO, there u find the plogi and activate it
and another way is
IMG – PM – PD - INTEGRATION
SET UP IMTEGRATION WITH PA&RECRUITMENT

ANS:2 GO to table V_T77S0SC and activate Switch is to set PLOGI ORGA --X

For your information:-
Set up Integration with Personnel Administration In this step, you activate integration between Organizational Management and HR Master Data in Personnel Administration. This guarantees data consistency between the two components.
Example
A person is to be transferred from the position "Controlling administrator" to the position "Manager of controlling". As soon as this transfer has taken place in Organizational Management, the corresponding changes are made in the "Organizational assignment" infotype (0001) in Personnel Administration.
A person can also be transferred between positions in Personnel Administration using the personnel action "Organizational Change". The relevant changes will then be made in Organizational Management.

Requirements
Using the entry "PLOGI PLOGI", you specify the active plan version that is to be the integrated plan version for Organizational Management, Personnel Development, Personnel Cost Planning, Shift Planning and Training and
Event Management.

The entry has the function of a main switch:
If this entry has the value ' ' (switch "off"), integration is switched off. If a plan version is determined using the switch, integration in this plan version is active for all persons who correspond to the feature "PLOGI" (see below). The entry "PLOGI ORGA" must contain an 'X'. This activates integration between Organizational Management and Personnel Administration via infotype 0001 ("Organizational Assignment").

Activating integration has the following effects:
Changes to Organizational Management objects (organizational unit, job, position, cost center) relevant to integration are transferred to Personnel Administration
Changes to the organizational assignment of employees (infotype 0001) are transferred from Personnel Administration to Organizational Management.

Activating integration:
The sequence in which you carry out preparations for activating integration depends on which one of the following is true of your enterprise:

You have Personnel Administration set up and want to install Organizational Management for the first time.
You have Organizational Management set up and want to install Personnel Administration for the first time.
You want to install both applications for the first time.
In all three cases, you must ensure that Personnel Administration (infotype 0001) and Organizational Management (organizational assignment of employees) contain consistent data.

If the master data regarding the organizational assignment of the person is available in infotype 0001 (organizational unit, job, position and cost center), you must start report RHINTE00.
If Organizational Management data is available, start report RHINTE10.
This will create the relevant information in the Personnel Administration tables.


If the organizational assignment (position and organizational unit of a person) is also to be transferred from Organizational Management into infotype 0001 in Personnel Administration, you also have to start report RHINTE30.
If you are installing both applications and integration is active, you can only maintain the organizational assignment (infotype 0001) of a person in Personnel Administration using an action. Alternatively, you can assign persons to positions in Organizational Management.

It is recommend that you always make organizational changes using an action in Personnel Administration as by doing this, you will also be able to adjust information on working time and salary for this person. You can build up one of the databases for the two components first without active integration and then proceed as described above. In all three cases, report RHINTE20 can correct any inconsistencies that may occur.

ANS:3 follow the steps in IMG, in OM, Integration Node

Set up Integration with Personnel Administration
Transfer Data from Personnel Administration
Prepare Integration with Personnel Administration
Transfer Data to Personnel Administration
Check Integration Consistency

16. How to maintain infotypes directly in ORG management. These infotypes when i try to maintain in pa30, they say it is not possible. Suppose what if i want to key in some data manually in OM?

ANS:1 transaction -PP02 and PP03.

ANS:2 u cannot access OM infotypes in PA30. u have use tcodes for position , job, org unit etc.

ANS:3 Info types 0000 to 0999 for personnel master data, and certain applicant data.
Info types 1000 to 1999 for Human resources planning data.
Info types 2000 to 2999 for time management data.
Info types 4000 to 4999 for applicant –only data.
Info types 9000 to 9999 are reserves for customers.

U cannot access OM ifnotype in PA or vice versa..

ANS:3 You can Maintain OM infotypes (Object wise) with following Tcodes

PP01 - General (menu-guided)
PP02 - General (open)
PFCT - Task Catalog
PO01 - Work center
PO13 - Position
PO03 - Job
PO10 - Organizational Unit

17. when a manager has 2 positions, it doesn't seems that the manager is caught for both org units. he has 2 positions, 50% each.

eg: when we run variant INDIA in HP1-001. the manager for org unit IT_PLM is blank, but is in reality Chrisanth Jebakumar with pernr 2000031.
when run the report with variant IO INDIA, which is org unit IT_IO_0000IN, he is in the output correctly.
how to output the two positions correctly for all org units they are managing.

ANS; There is one position that is considered primary position. It will also appear on the IT 0001 for the person. The rest are considered secondary and exist as relationship on the OM side.

If the person is a chief of an org unit, then it might be possible to assign the person to one position but make him/her a chief of multiple organizational units.

18. How to maintain the number ranges for organizational units?

ANS:1 Maintain in SPRO or use OONR.

ANS:2 Enter TC: OONR
Create a SubGroup as 01O O for Orgunit OR my be 01S for Position
after creating subgroup 01O for Orgunits Click on the ****on "Number Range Maintenance"
Click on the ****on with a Change Status
Define your number ranges as Internal or External

19. Can some one please explain what are Personal Actions in Organizational Management, how are they useful, how are they configured in SAP.


ANS:1 These just like actions in personnel administration

FROM SPRO go to
Personnel Management > Organization management >Basic setting >maintain Personnel Actions
Here you can to create new objects like position, work centre etc

ANS:2 In this step, you make the system settings necessary for setting up a personnel action.

A personnel action is a collection of several logically connected infotypes in the system which, in an exact sequence, is used for processing and is used for a particular system activity (see "Create Organizational Unit", for example).

Personnel actions are identified by a key.
You assign the following to each step of a personnel action:
a plan version
an object type
an infotype or subtype
a status
default values for screen entry

You also control, which Function codes are used by an infotype (within a personnel action).

In a transaction controlled by a personnel action (PQ**) , you must determine the object types for which the action is to be executed. For each transaction related to an object type and controlled by a personnel action, specify which default personnel action(PQ**M) is to be processed by the corresponding transaction.
For each default personnel action within a transaction controlled by personnel actions, you can access a Process description.
Example
Personnel action "Create organizational unit":
Personnel action Plan ver. ObjType Infotype Subtype FCode VarField
O ** O 1000 INSE
O ** O 1002 0001 INSE
O ** O 1003 INSE
O ** O 1001 A011 INSE K


The personnel action "Create organizational unit" includes the following steps:

Creating the "Object" infotype (1000)
Creating the "Description" infotype (1002) with the "General Description" subtype (0001)
Creating the "Department/Staff" infotype (1003)
Creating the "Relationship" infotype (1001) with the "Cost Center Assignment" subtype (A011) for object type "K" (Cost Center).


Activities

1. Create the required personnel actions.
2. For each personnel action, determine the following:
Corresponding object type
Required infotypes and subtypes
Function code (INSERT, COPY)
The plan versions for which the personnel action is to be valid
The planning status in which the objects are to be created.

Entering default values is optional.
3. Enter the object type that is to be processed as well as the key of the personnel action for the transaction to be controlled by a personnel action.
Further notes

Ensure that you arrange infotypes in a logical order when defining a personnel action. The "Object" infotype must always be processed first and must have line number "001".
A personnel action may only be defined for one object type.
You can create three-digit personnel actions between "001" and "999".

As like in Personal Administration to run Personal Actions we use the T Code PA40, in the same way what is the T Coded in OM to run the Personal action which we had configured as above.

ANS:3 t-CODE OOMT

20. Does any one enlighten on ASPECTS IN OM

ANS:1 Aspects enable you to control which plan versions, object types and infotypes are relevant, and thus offered for editing in the maintenance transactions.

ANS:2 Aspects are maintained in table T77OA, for OM, the aspect is 0001.

ANS:3 OM mainly comprise of creating a org structure using various modes like Organizing & staffing, Expert Mode, Simple Maintenance etc....... In the organisation structure we create Objects like Org.Unit, positions, and assigning a person to position etc...

Then important thing in OM is the relationship table which tells about the relationship like Active,Passive relationships( Eg. B supervises A & reports to B ).

Object type are maintained in OM to group infotypes under each object.

Then we maintain integration in the integration table T77S0 between OM & PA. In addition to that we have programs to intergrate.
Plan versions are used to simulate new things without disturbing the existing system.

how to do the integration in table t77s0 (pa, om integration)

ANS:4 go to sm30 or sm31 give the table name t77s0 and there see related to plogi textc,texs,evcre these are will be there with combination plogi for ex plogi textc and the value you can give just press F1 in the corresponding value abbreviation field and give the value and save it the integration will be active

ANS:5 Aspects of OM are mainly Creation of Organization structure through Expert Mode or Simple Maintenance, which comprises of Objects like Units, Departments, Jobs, Positions, Persons, Work Centre, Cost Centre, Infotypes, Reporting Structure, Account Assignment.

And as well as Integration between all Sub modules of HR like PA, Recruitment, Payroll, Time Management, Personnel Development, & Training & Event Management.

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ANS:1 MAINTAIN TABLE V_T588M

ANS:2 To create a custom infotype for OM
steps:
1. create a structure with prefix HRIxxxx in se11 tx.
2. use this structure in tx/table. T777I
3. In OM based on each object the t.code will differ to enter the values into the infotype

ANS:3 To create a Infotype in OM use the transaction code PPCM.

It is very similar to PM01 which is used to create custom infotype for PA.

ANS:4 First create a HRI9nnn structure in se11 , then got to tcode PPCJ enter the number 9nnn, give description selcet field infotype & then click on Create your OM infotype would be created

ANS:5 You can do it by using PPCM and have to link it to any object t777i.

ANS:6 uSE PPCI

USE 9000-9999 for new infotype

Table T777I describes the attributes of the OM Infotype

You can maintain T777I here
PM > OM >Basic Setting>DATA model enhancement>infotype maintenance> Maintain Infotype



ANS: 7
Steps to create a HR Infotype:
1) Go to Transaction PM01.
2) Enter the custom Infotype number which you want to create (Should be a 4 digit number, start with 9).
3) Select the 'Employee Infotype' radio ****on.
4) Select the 'PS Structure Infotype'.
5) Click on Create... A separate table maintenance window appears...
6) Create a PS structure with all the fields you want on the Infotype
7) Save and Activate the PS structure
8) Go back to the initial screen of PM01.
9) Click on 'All' push ****on. It takes a few moments.
10) Click on 'Technical Characteristics'. Infotype list screen appears
11) Click on 'Change'(pencil) ****on
12) Select your Infotype and click on 'Detail' (magnifying glass) ****on
13) Give 'T591A' as subtype table
14) Give 'T591S' as subtype txt tab
15) Give your subtype field as subtype field
16) Save and come back to PM01 initial screen
17) Click on 'Infotype Characteristics' ... Infotype list screen appears
18) Click on 'Change' (pencil) ****on
19) Click on 'New Entries'
20) Enter your Infotype number and short text
21) Here we have to set different Infotype Characteristics as per the requirement. (Better open another session with some standard Infotype's infotype characteristics screen and use as the reference to fill yours)
22) Save your entries.
23) Now the Infotype is created and ready to use.
24) If you want to change the layout of the Infotype as per your requirement...
25) In the PM01 initial screen...Select 'Screen' radio ****on and give 2000 as the screen name, then click on edit.
26) In the next screen.. Select 'Layout Editor' and click 'Change'.
27) Screen default layout appears...here you can design/modify the screen..change the attributes of the fields..etc.
28) Save and activate. (Don't forget to 'Activate at every level)

Another way of creating the infotype with screen shots:
Creating a New Infotype

Step 1
Execute transaction PM01 (If you get a message saying the infotype can not be enhanced,
try transaction PPCI).

Step 2
Select create IT tab and enter new infotype number into selection box.

Step 3
Press the create ‘ALL’ ****on (left of infotype no.). You will get a dialog box asking to confirm,
press the create ****on.

Step 4
You will now be presented with the standard structure creation screen (SE11) where you need to
enter the fields of the new infotype. I have entered some examples but you can put anything in
here.

Step 5
Once you have entered the fields press save and then activate, before pressing the back ****on.
You will now be presented with the following screen, where you will need to make a new entry
or your created infotype (i.e. 9010).

Step 6
The next step is to fill in the infotype attributes, these will initially be blank and you will need to
fill them in similar to the following, depending on your requirements. Then press save.

Step 7
Your infotype is now created and can be accessed and populated in the usual way using
i.e. using transactions such as PA20 and PA30.

Step 8
If you look at the structure of your new infotype in transaction ‘SE11’ it will look similar to the
following:

22. i have made a custom org management infotype (name starting with 9).
Can i use any standard function module to read it.Like we have HR_read_infotype to read pa infotype ..do we have any standard function module to read custom om infotype...

ANS:1 If you have created the infotype using the standard SAP tools ( Transaction PPCI for OM infotypes) you should be able to use all standard function modules/class methods etc.

RH_READ_INFOTYPE_NNNN Should work

23. In OM, I need to put a validation while creating Positions in an Organizational unit.
I would like to know if there is any user exit for transaction PP01 while creating objects or relationships or else any suggestion as how can this be achieved.

ANS:1 yes there are user exits existing for pp01 .
EXIT NAME
1>RHGB0001
2>RHIV0001

YOU CAN CHECK THEM IN T-CODE SMOD AND CMOD
these are the only two exits for pp01

ANS:2 perhaps you could also use one of the following BAdIs:
HRBAS00_RELAT
HRBAS00INFTY

You could check this with transactions SE18/SE19.

My work is done using the BAdi HRBAS00INFTY

24. I created the OM Structure and now i want to integrate OM to PA and i know that we integrate these with help of PLOGI, but i dont know to configure PLOGI and where it is in IMG or in End user screen. and currently iam working on version 6, in this version the integration between PA and OM will take place default or we need to do it manually as we need to do it in 4.7

ANS:1 You can use tran code OOPS.
OR
In IMG go to Personnel Management>Orga. Management>Integration>Integration with Personnel Administration>Set up Integration with Personnel Administration.

In choose Activity you can go to Basic Settings. And check entry PLOGI ORGA X
if the value is not X than change it to X. For integration between OM and PA this value should be X.

ANS:2 PLOGI ORGA with value 'X'.

ANS:3 The integration can run in both ways.
There is a switch in table T77S0, PLOGI - PRELU that can be set to one of these values:

BTCI - The system writes changes made in OM module in a table (HRINTE30). These entries can be evaluated in off-line mode by executing report RHINTE30, which reads the table and creates a Batch-Input session to update Infotype 0001 accordingly.

BLANK or '0' - Changes made in OM module are transferred directly (on-line mode) between OM and PA Infotype 0001.

Otherwise, using an event in PA module transfer changes to OM always in online mode.

In IMG go to Personnel Management>Orga. Management>Integration>Integration with Personnel Administration>Set up Integration with Personnel Administration

25. In OM what should be the criteria for designing the Reporting structure? I mean what it should be based upon, like whether it should be based on Appraisals, Leave management or the normal workflow which is followed in the office?

ANS:1 it is always advised to follow the normal work flow followed in the office.
i believe leave management is also done in the same reporting level as the normal process in the office. same case with the appraisal but appraisal depends upon the kind of process u r following.

ANS:2 The Workflow follows the settings that are made at the OM level , and its common for all the Services.
26. how to load diary by a program the organizational structure, the organizational structure
changes all the days. Exist functions or BADI to load the organizational structure?

ANS:1 you could use ALE/IDOC.
Please have a look transaction SALE.

ANS:2 If you have the list of changes in Org Structure in Excel or Text Format you can create an LSMW for the same using which you can upload the relationships for the Org Units and Positions.It is advisable to use tcode PP02.

ANS:3 check report program - RHALTD00 (and see its documentation also)..
if it doesnt work then u should go for LSMW or SCAT instead of BDCs.

ANS:4 You can upload the Org. Structure using 'OODT - Legacy Data Transfer' transaction. For that you need to have this structure in sequential file.

Use 'OOMV - Create Sequential file ' to create sequential file,Download it to presentation server, update the Org. structure, upload it to Application server using transaction and run the 'OODT' using this file.


To download and upload the sequential file use transaction 'CACS_FILE_COPY'.
By seeing this, it may look complicated. But take Technical person help to manipulate sequential file.

27. My Dev Server is 200.
Golden Client is 200.
210 for testing.


Now, I shall do all configurations in 200 and transport it in 210. My doubt is, if i create the organizational structure in 200, can it be transported or uploaded in to 210 or I'll have to create that again.

ANS:1 When ever you do any configurations in Golden Master a request is to be generated and then it is transported to your Live & Testing Systems connected in the landscape.
So you don't have to again create the Org Structure in Testing or Live system.

I understand, that I can transport my configurations in Gloden client to testing through SCC1. My doubt is , whether it is possible to transport Organizational Structure, Units and all created in Simple maintenance. Because, no request is generated while creating Org. Units.


ANS:2 I understand , that org structure is a part of master data maintenance(Not of employee but of the Organization). its always suggested to create and edit master data in the respective clients without using the facility of Transport request.

Anyways, you can enable the Transport request with the help of Basis. Contact your basis team and ask them to enable the option of transport request when editing the Org Structure.
This will help you in transporting without creating the org structure again.

28. Wanted to find out the process how i can manage global implementation with multi country implementation in PA and OM. What should i do in PA and how about the structure in OM?

ANS:1 Maintain CPID for the employees. Maintain active and paying pernr's.

ANS:2 CPID means Central Person ID. This is maintained in table HRP1001. This is done for employee who have multiple pernr's. This are one of the basics in OM module.



29. do we have any specific reports in Organizational Management for newly created Org Units, Positions, Jobs on a yearly basis?

ANS:1 RHXEXI00 --> Existing Organizational Units
RHXSTR01--> Organizational Structure with Positions
RHXSTR02 --> Organizational Structure with Persons
RHXEXI02 --> Existing Jobs
RHXEXI03 --> Existing Positions

ANS:2 Check in SAP Easy Access menu as below
Information Systems->Human Resources->Reports->Organizational Management

30. The scenario is a position already occupied by an EE, when assigned to another EE at the time of hiring is accepted by the system and quite possible as position can be occupied by one or more persons.
But the requirement is to restrict one position to one person, is it possible through standard approach?

The following are the settings in T77ZR, S 1001 B007 C 2
Changed the TC to 0 & 1, still didn't work. Weighting % is 100 for the position.

ANS:1 this u can restrict in table t77va
where the relation ship characteristics are maintained take the relationship A008 and for the take the characteristic 100% keep it as E which stands for error.

Even after changing the value to E, still when i hire with a position already occupied by X, it still allows!

ANS:2 which relation have u taken is it A008 or B008

It's B008 and could not see A008.Is there any switch which restricts new hire with the active and occupied position?

ANS:3 add A008 and keep 100% as E

ANS:4 Check whether you have checked the Relationship Percentage in Additional data on Relationship Screen.

The relationship is ticked. Is it possible to make one person per position?
ANS:5 You can restrict up to 100%, but if any person holding less than 100% again he can assign it to some other position for the remaining.


but the current holder occupies 100%, still how can the position be occupied by another hire?
ANS:6 Yes it right current holder occupied 100% but still the other person can occupy that position, occupying percentage will change.

Does RHINTE00 help? Checked OSS as well, still of no use!

ANS:7 is your scenario is one position should not b occupied by more than one holder.
if this is right. go to the relationship characteristics take 0008 details it will generally show only b008 with 100%
you add a008 by taking new entries under the field 100% give E
and then save and try giving more than one holder to a position it should throw you the error.
i have done this and it is working fine.

I followed the path, still in PA40, when i assign the active/occupied positon, it still allows the next hire to occupy the same position. It is quite possible that any number of hires can hold the same position, but here, we would like to restrict that one position per EE.
What error does it throw in PA40, when you hire the occupied position.

The previous hire should have 0007 in order to compute the staffing %, any more inputs?
ANS:8 it does throw the same error as it throws when u r giving one person to two positions.staffing percentage is more than 100%

ANS:9 one thing you can do is in Exit/Badi (in PAI ) you can check wether that position is occupied by somebody if it is then throw an error so it wont allow the new hire to occupy same position.

ANS:10 this can be done in two ways (original qs).

1. View T77VA, go to time constraints. Select S A008 and set time constraint 2. this will prevent you from assigning a second person to the position (irrespective of the employment percentage).

2. Sam view, T77VA, Select the record : 008 Holder Go to Relationship Characteristics. there might be an existing record B 008. Create a new one (copy) A008 and put E in the 100% check column

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Also how to integrate OM and TEM.

2)Is it possible tat PA can be implemented without OM?

3)What are dynamic actions in PA

ANS:1 1. To do that, you need to activate the integration switch PLOGI ORGA in table T77S0.

2. Yes, ofcourse you can implement PA without OM. But, to get the full benefit of SAP, we always insist to implement both the modules.

3. Dynamic Actions are automatically triggered by the system, if some condition met. For Ex: If you enter marital status as married in IT 0002, system automatically triggers the IT 0021 and subtype Spouse to maintain the data.

ANS:2 The integration switch is PLOGI ORGA in table T77S0.
You can implement PA without OM.
Dynamic Actions (table T558Z) are automatically triggered when desired conditions are met.

ANS:3 1. Integration of OM and PA can be done through PLOGI ORGA., This can be done in implementation screen. GO to -> PM ->OM -> Integration -> SET UP integration with PA
2. Yes PA can be implemented without OM
3. Dynamic Actions are automatically triggered by the system. Ex: when u r hiring an employee in transaction PA30 as soon as u enter details and save 0000, it will automatically pop to second screen 0001., this is because of dynamic actions.

32. Is there a way to restrict authorization in OM objects at the level of id's? I mean, i have a position and I have other objet X to make a relation (it HRP1001), but i want some users only to be able to make the relation between objet X id from 1 to 10 and other to make the relation with id 11 to 20...
Is that possible? Maybe with the p_orgin authorization, how to configure it..

ANS:1 Use Tcode SU21, & then double-click on HR(Human resource), here you will find all objects related to HR.

PLOG object is used to restrict authorization in OM objects. Click on this object, there is ****on 'Display object Documentation', which will help you to configure it or take BASIS help to configure this object.

which authorization field can I use to retrieve the ID of the object?

ANS:2 you may combine your authorization with structural authorization. Maintenance of a certain infotype you can define it in the normal authorization while with org unit you can use the structural authorization. TCODE are OOSP and OOSB

Maintain those transactions is a task for HR functionals or for the security guys?

ANS:3 it depends on your organization but in SAP perce its under the task of the security guys. It just so happen that i also do maintain the authorization in our organization

33. What is the tcode to maintain the positions and to view all the positions...

ANS:1 use PPOME,PPOSE,PPOCE.

Special for positions use: S_AHR_61016502.

ANS:2 Use Transaction PO13 to maintain, create and view positions.
You can also use PP01, But PO13 is only intended for positions however PP01 is a generic one.

ANS:3 Different from regular Tcodes use Tcode PSOS to view all position in one screen, after entering the Tcode PSOS, choose "Existing Positions" (else choose as per your requirement) form the window displayed...! then you can find all existing positions in the system available.

ANS:4 u can maintain positions using PPOCE, P013, PP01, PP03, PPOC_OLD.
and using PSOS u can view all the positions and its reporting structures, position description and some features.

34. to know which organizational Unit is managed by which position i.e. which is the chief position in particular Organizational unit. In which table i can get this relation ship.

ANS:1 check 1001 infotype for that particular org unit...

ANS:2 Go to HRP1001 table select the OTYPE as O and relationship 012

Or use this tcode S_AHR_61016532
To get org units with Chief Positions, execute this report with selection criteria.
Infotype: 1001, Subtype: B012

ANS:3
standard reports are available in easy access

Existing Organizational Units (Report RHXEXI00)
Staff Functions for Organizational Units (Report RHXSTAB0)
Organizational Structure with Persons (Report RHXSTR02)
Organizational Structure with Work Centers (Report RHXSTR02)
Existing Jobs (Report RHXEXI02)
Job Index (Report RHSTEL00)
Job Description (Report RHXDESC0)
Complete Job Description (Report RHXSCRP0)
Periods for Unoccupied Positions (Report RHFILLPOS)
Existing Positions (Report RHXEXI03)
Staff Assignments (Report RHSBES00)
Position Description (Report RHXDESC1)
Staff Functions for Positions (Report RHXSTAB1)
Authorities and Resources (Report RHXHFMT0)
Planned Labor Costs (Report RHSOLO00/RHXSOLO00)
Vacant Positions (Report RHVOPOS0)
Obsolete Positions (Report RHVOPOS1)
Complete Position Description (Report RHXSCRP1)
Reporting Structure without Persons (Report RHSTR05)
Reporting Structure with Persons (Report RHSTR04)
Existing Work Centers (Report RHXEXI05)
Work Centers per Organizational Unit (Report RHXSTRU06)
Existing Tasks (Report RHXEXI04)
Activity Profile of Positions (Report RHXSTR07)
Activity Profile of Positions with Persons (Report RHXSTR08)
Existing Objects (Report RHEXIST0)
Structure Display/Maintenance (RHSTRU00)
Reporting on an Infotype (Report RHINFAW0)
Starting an HR Report (Report RHPNPSUB)

35. We changed the position name in Production Server, Saved and Exit. Then when we go to PA30 and 0001, the position name is the samem but in OM it is changed.. It hasnt changed yet and it is not changing. I tried all the integration aspects t770s. Then run every possible report rhinteXX. Still i dont see the 0001 position text changed.

ANS:1 Which rhinteXX did you run??

If its Rhinte00 did u run the session created in transaction SM35 .... please note that the session created with the name of your SAP UserID (default session name) needs to be executed in SM35 onlt then the changes takes place.

ANS:2 Check in the table V_528B_C, whether the same positions are available or not.
For position text check the table V_T528T.

I have checked the table, run rhinte 00, checked the dates. But still it doesn’t change.

ANS: 3 I checked in DEV. I changed the Position Description/short text. Again run the transaction PA30, checked the PERNR and position description/short text was changed.

When i do it, it doesnt work until i put the start date much previous to the current date. Then i can see it in 0001 position text. but let me know wht date ur starting the change. Are u making any date changes or just changing it?

ANS:4 I am just changing the description only... No date modification...Changing date is not allowed as it's disabled for CHANGE operation in PP01/PP02..

I have got BEGDA = 1900/01/01 ENDDA = 9999/12/31, I can see the change immediately

ANS:5 did you check the following switch in T77S0:
PLOGI SPLIT Integration: New IT 0001 record at name change

The description (F1) states:

Integration: New Infotype 0001 Record When Description Is Changed

If the value entered is 'X' and you change the description of positions, jobs or organizational units, new infotype 0001 records for the personnel numbers concerned are created on the date of the change(s).
This means that the system will always display the up-to-date descriptions of named objects, both in Personnel Administration transactions and in reports on persons.

If the description of an object is changed on a particular date (as of Release 4.5, this is done in Organizational Management by copying a record from infotype 1000, "object"), the system first establishes which personnel numbers are affected by this, and marks them internally. Then, you should use report RHINTE30 (parameter "Open Personnel Numbers Only") to create a batch input session. After this session has been processed, new infotype 0001 records for the person(s) concerned are created.

If the field PLOGI SPLIT is blank, the system only creates new infotype 0001 records if the assignment itself (that is, the number of the position, job or organizational unit) changes.

Seems to be just what you are looking for. However the downside is that this will increase the data in IT0001.

We have another problem. The thing is we already have mini master in the system before full implementation. The client is already using the production server. The new Ent & Personnel Structure has changed. So the second phase implementation when it goest live. Since we already have some infotypes holding data and also since there is Structure changes, How do i manage the uploads?

1) Should i delimit the old infotypes with an action and Create a new action saying 2nd phase upload? using 2 actions

2) Should i copy the infotype in 2nd phase action type upload and give the new data through BDC? using one action?


37. Where do we maintain address in Organisation Management ?

ANS:1 In transaction PO10 you can enter addresses in infotype P1028. If you scroll down in the list the address infotype is after PD profiles, cost distribution, quota planning, and site-dependent info.

ANS:2 if u want to maintain the address of org unit the IT is 1028.
for a person u can do it in IT 6.. Both the infotypes have subtypes... u can create new entries if u need more..

38. What is the relationship for dual reporting in OM.

ANS:1 A/B 262 - Reports to is superior of.

ANS:2 After giving A/B 262 relationship,. i am not able to check the dotted line reporting in PPOM_OLD

ANS:3 Have you selected the Reporting Structure View.

I thought that, you need the view of two dimensional report. To view the Dotted line Reporting, its A088


We dont hav any relationship called A/B 088

38. We are having problems in the Integration between PA and OM.
When we try to assign an employee to a different position on the OM side using T-code PPOM, we delimit and create a vacancy. That works fine.
But, when we go to the PA30 Transaction and see the IT 0000 and 0001 for that employee, it doesn't update it instead we get a warning saying " Employee has more than one position " but when we look at the overview it has only one position assigned to it.

ANS:1 Have you executed the RHINTE reports after you have set up the integration?
If not execute the reports first and then try to assign a person to a position from the PA side

ANS;2 Use report program RHINTE00 for PA-OM integration

but, it doesn't work.

ANS:3 Execute this report - RHINTE30
ANS:4 check the report RHINTE20

ANS:5 just go to SPRO
PM--> OM--> Integration--> Integration with PA.

Here check whether "X" is there as a default value in the feature PLOGI or not.
I think that will solve your problem. And check the IT0001 once again

39. The company that I work for is a growing one and new businesses / units keep getting added / subtracted on a monthly basis in the OM module. We are having a really tough time creating personnel areas and subareas in the PA module , to match the changes in the OM module.

Also since all our reporting is done from the PA module ,we end up with incorrect results for our customized reports.

We thought of countering the problem by giving the Organizational Unit as a selection criteria in our reports (that use logical database pnp). But the report turns out employees only in that particular organizational unit and not the units that form its sub structure.

1. Can you suggest the best way to deal with trying to map the OM and PA modules ?
2. Any inputs on how to get the employees from the sub org units of an superior org unit to appear on the report.

ANS:1 you could run your PA reports through report RHPNPSUB (transaction S_AHR_61016533).

ANS:2 for point 2 please press the ****on "Org.structure" on the PNP selection screen. There mark the topmost Org.unit and all PERNR beneath it following the path O-S-P will be collected as a starting set for the report.
You only need to mark the starting Org.Unit not every single one.

If the Push****on is not available change the reporting class so that it is displayed.

ANS:3 am unable to understand your question and also the logic of creating Personnel Area & Subareas in line with the changes made in OM.
do you mean to say that due to massive changes that you carry out in OM, your PA could not be updated?

First you check whether there is an integration between PA & OM.
second, SAP provides standard reports which are RHINTE00,10,20&30 with different functionalities to update PA whenever you carry out changes in OM.

To avoid manual execution of these reports on daily/weekly/monthly basis, you may create a batch process and define scheduling so that these reports would run automatically without someone executing this manually.
in order to create batch process you can take the help of either an ABAPer or Basis Administrator.

40. In om how to create the reporting structure.
reporting means dept. staff to dept. heads & all dept.heads to gms & all these gms ed/ceo...like that.

ANS:1 Use Transaction PPOM or PO13.

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ANS:1 The Org Unit, Job & Position are the PD Objects you generally focus on with respect to PA-PD Integration.. the changes on an Employee's infotype 0001 are of significance..

41. I need to load the organizational structure master data, but is very heavy... which is the best o easy way: LSMW, BatchInput?... Exist other?

ANS:1 Instead of using LSMW or BDC go for HR Data transfer tool box.

ANS:2 Then go for the batch input or you may also use FM RH_CREATE_INFTY for OM infotypes.
Since LSMW is only acceptable for small amount of data there for I will suggest you to go with Batch Input (BDC) might be on PO13 or any other tcode if you know.

ANS:3 One way is that since you have the data with you in Tables Download it and Upload it using BDC or LSMW

There is also a Transaction code for Creating Sequential File "OOMV" -> This will automatically create a Batch file for you depending upon the Selection criteria you have enter on the selection Screen
User Transaction "OODT" to upload the sequential file later into the system.

Note: Keep the number range in mind before uploading it may be Internal or External Number ranges.

ANS;4 Use CATT - SAP's test utility - tcode is SCAT.

Bascially, you can record a script using SCAT - it will give you an excel template for the data fields you mark for "input" while recording the script. then, you can upload the data into this excel and run the script. It uploads the data. The scripts can also be run remotely across environments (e.g., script can run in QA environment but upload data to PS environment).
What you would need to do identify all the detailed steps of the process before you begin recording. You will have to load IT1000 first and then the corresponding relationships (IT1001) and any other relevant infotypes you need.
You may need to run the RHINTE programs afterwards depending on your implementation situation.
I have done this at several implementations and works like a charm.

If you have Mercury tools (Winrunner, Quality Center, etc), you can use that to achieve the same.

42. I was asked to find a technical solution for creating appraisals in an ERP system that uses the organizational structure from an external source.
To be more specific, I have one system that holds the organizational structure, and another system that needs to hold the appraisals data, but I don't want to copy and maintain the organizational structure in both systems. Is it possible to edit appraisals for external objects ?

ANS:1 Is the only the org. structure outside or also the people (otype P)?

If the persons are know in the ERP system then you can normally appraise them, read the org assignment from the external source to find manager/employee. Then FM HRHAP_TEMPLATE_GET_DETAIL to create the documents.

If also the P is outside then you need to appraise users. And if that doesn't work, yes you can appraisee any object as long as it is an (external) otype.

The entire org. structure is external to the ERP system, including persons, positions etc...
Does appraising external object requires the creation of that object in the ERP system ?
Is the external id sufficient ?

ANS:2 You need to appraise something. Technically we can appraise any (external) object. But this object should be know in the ERP system. Without this it won't work.

43. We are going live next month and, my client has mini master in his system. I configured om and pa and put in request. So since there is already config and master data in the Production, how do i go about it. if i transport the new config to prdn, and set up the employees master data according to the new config in the Prdn.

ANS:1 i depends on your requirement. You could:
1. Delete mini master in Produktion
2. Make sure that your configration works also for the existing mini master
3. write a report which updates the mini master data to the new configuration
...
44. need to create a codependent organizational unit. The new unit can watch the up level but the related can´t watch down level. Is this possible?

ANS:1 u can - create an organization unit as the subordinate of the top unit.
means create the org unit at the same level of other org units

ANS:2 create at the level u want, see that it doesnt have a relation with any other units which are underneath it


ANS:3 PPOME- create the org unit, create it as a sub org unit under a org unit if you want to.
po10 is transaction to maitain the relationships for org units.
use the transaction and select relationship info type 1001 and hit create.

ANS:4 Depends on the relationship, you can relate one another. Depends on your relationship between the objects, you can maintain structure. In standard, SAP has given various option to relate the object, if you are not satisfying with standard, you have the option to customize the relationship.

45. While hiring an employee i got to know that my PA don't have integration with OM,So,Can anybody tell me me how to Integrate PA with OM...& do let me whats its prerequisites and post working of integration....

ANS;1 While hiring an employee you hired to a default position or any other valid position , check the Relationship infotype 1001.

ANS:2 There is a switch to be activated for PLogi an Orga. This is a basic thing. Jus check in SPRO - PM - PA - Integration.Let me know if that has been marked "X"

ANS:3 if you want to integrate then go to img-pm-om-integration-integration with pa-setup integration with pa. make sure that these values are there in that 02 x 02 blank 01 x 99999999 blank x x x 0 blank blank these are the value abbreviations just check these values are there i had given top to bottom seperate values given space from one value to other value

Im hiring employee...still its not considering position in PA..?
how do i get to know that now integration has been setup amon PA & OM, could u tell me meaning of X,0,01,02 abbreviations.

ANS:4 you go to that flow and in that value abbreviation you press f1 and you will get the x and 0 or 1 that means these are switches to on or off if you select x that is switch on means that particular things reflects in other places if it is not given then it wont get activated ok you see in f1 you will understand clearly in the value abbreviation.


46. We are in the process of setting up Org Management. For this purpse, I would like to get feedback from other SAP Practioners
There are two commonly known ways of assigning Cost Center in OM
ONE - Cost Center Assigned to Org Unit
TWO - Cost Center Assigned to Position
The alternative method is to assign Cost Center at Org Unit level while overriding the same at Position Level, at time.
Are there Clients where Cost Center is being assigned at Position level only and not at Org Unit level? If that is the case, are there any advantages to this.

ANS:1 Most commonly used is the first method, Cost Center Assigned to Org Unit. Cost Center is generally assigned to Position only in exceptional cases. There are no advantages as such but it helps in fulfilling some peculiar business requirements.

ANS:2 The basic advantage in assigning cost center at postion level is :
1. Cost can be splitted for persons (Diff Employee Groups) within the orgunit
2. Costing accuracy while generating reports

The above is not possible if cost center is assigned at Org. Unit level.

Ans:3 Most commonly using type is assigning the Cost Center to Org unit, because once u assing the Cost Center to Org unit, then there is no need to set cost center for sub Org unit and the Positions under that Org unit, if you want, you can change at that level too. It will reduce your Time during the Customizing.
In special case only, will use this assigning of Cost center in Position level. Because we need to concentrate on every Position during customizing.

Ans:4 In our organization, if we want to separate out the cost of the position (to override the cost centre assignment @ org unit) we use infotype 27. In the same we can give more tha one cost centres to a person and the person have the position so indirectly position gets more than one cost centre as well as it override the cost assignment @ org unit

ANS:5 IT0027 is used to distribute your amount in to various Cost Centers. Still you can define your Cost Center for Org unit and maintain this IT to distribute. I won't say this is the wrong method, assigning of Cost Center to Org unit, will ease your process.

47. What is the concept of Evaluation Path?

ANS:1 evaluation path determines the objects and relationships that are to be edited or displayed as well as the new objects and relation ships that may be created.

48. The Problem is the Concur program, used for employee travel expenses, reads an employee’s organizational assignment using the “bottom up” evaluation path, standard to SAP. After the program reads the employee’s record, includes the employee’s supervisor data. Following that the program logic reads the relationship assigned to the employee’s VP, as defined by the Org structure.

The issue we are having is that the program can not read an employee’s direct supervisor, even though the program identifies the employee’s VP correctly. As part of the troubleshooting process I began by verifying the Org. Mgmt side of the HR records. After much testing, I have determined that the employee relationships are correct, as well as the position and job data. The issue is pointing to PA as there was some problem in the action dates.

HRIS Department has resolved this issue, by re-creating the employee’s Actions, and relevant historical data but still I have been unsuccessful.

Do let me know if you have some other options too.

ANS:1 If it is a custom Program, the relevant source code would help identify the issue. You can also verify if the PA data is correct by using the function call RH_GET_LEADER FM. You can get the supervisor's personal id by providing employee PERNR and obj type as 'P'.

49. My client want to change the whole Organization structure, How should i carry about this change? also What will be its implications on PA.

ANS:1 if the client wants to change the whole org structure first u have to delimit the earlier one.
the pa effect will be only on org assignment—position. they will have new position numbers and org units

how can i update the Org assignment infotype then with the new org. structure?

ANS: 2 Try this if it is a completely new structure:

Create/ copy (and then modify) the Org Structure into a new Plan Version and put this created plan as the current plan. You will have to assign your employees to this new structure.

ANS:3 i believe when u create new structure
u delimit the old structure along with positions
when u delimit all the positions all the org assignment fields will go to default position.
and then when u assign these persons to new positions then if u r doing it manually then u can see the change taking place in your PA30--org assignment.
if you are doing the assignment of any holder through any upload program then the updation will not happen in PA30.
because in upload program the dynamic programs like RHINTE30 will not be called
so run the reports RHINTE10,20,30
once u run RHINTE30 the report will pick up the org assignment from OM and will create the updated record in PA30.

but what if we dont want to delimit the positions and change the relations of existing to the new org. units. Can this be done? What will be the implications?

ANS: 4 u can do the delimiting one and create new relationships with new positions only implications are there will be new position numbers in the old assignment in 0001 infotype. if u dont want to delimit then the employee will be occupying multiple positions.

50. I have created an OM infotype as 9901(pozisiton infotype) in PPCI.And then I completed required settings in infotype checklist.Everything is OK. However in Transaction PO13 , my infotype is not in this list.

ANS:1 go to T-code "OOIT" and maintain the infotype for the Object type. Do not select the check box "No Maintain"

ANS:2 RHCHECKRELATIONS Chek This report for the consistency with the position and OM

My IT was country specific infotype; so from PO13 menu settings- country spesific IT's chosen , then I saw it in PO13 menu then completed

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ANS:1 Matrix reporting in OM is very client specific, for which you may not get any std document.

In an organization when ever you have dual reporting -- > Employee reporting to 2 persons ---- Employee belongs to “A” org unit, but reports to Manager who belongs to “B” org unit, such thing may be termed as MATRIX in OM. There are so many examples look at the picture in your client OM… seek more in-depth information... that may help you.

ANS:2 Different variations on the horizontal and vertical systems result in different appearances of the matrix organization, for example:

Project Matrix Organization
Team Matrix Organization
Product Matrix Organization
Matrix in Connection with Legally Autonomous Units
Matrix for Applicant Selection Procedure

52. We are implementing SAP for a service industry. It is located in all over the India. Here 1 Position belongs to so many Organizational units (for example Sales employee (S) is working in Bombay (O), Delhi (O)......So how can I assign 1 Position to different Organizational Units.

We assign employee depends upon Personnel area & sub area, in the same way I want to assign 1 position to different Organizational units so that If I assign 2 employees for the same Position in the Simple Maintenance Org Structure different positions to come with same Object number, in different Organizational units

ANS:1 Then create a same position & along with their jobs in all organizational units and start maintaining employees for the same position.

ANS:2 you can do that and once it appears in org structure different different object numbers will come not a single object number

If I create a new position (with the same name) then a new object number will create & it is very difficult to assign an employee in 0001, because s****ed employee (S) is working in 500 Personnel sub areas, so it is not possible to create 500 positions

ANS:3 you need not to create 500 positions you can even upload those positions what ever you create position with same job different object numbers are created no body will create that many positions so normally they will upload the structure

Now I will upload all 500 positions, then in future if a new employee joins, in 0001 it will give the list of 500 positions (500 positions is only s****ed employees, other positions are also there like uns****ed, highly s****ed etc), then it is very difficult to search a position how to solve this issue

ANS;4 Dont create 500 positions just create some positions make sure that each position is coming under each organizational units. and while Maintain PA30 IT0000-Actions there you select individually for each employee where he is situated & organizational unit from drop down & save it.

You can assign as many as employees for 1 position number

53. how I can assign a cost center to an organizational unit without using the ppome ? I'd like to do through ppo01/pp02

ANS:1 PP01--> select the Object type (Org Unit)--> enter the Org Unit No
Select the Cost Distribution Infotype--> Create & enter the Cost Center

54. In OM my client is having functional and operational reporting (multilevel), I wanted to know how to map these reporting structure.

ANS:1 In the ppom_old select the position which you want to report For ex A and B are two positions. in B is reporting to A . So First select B and GOTO in menu bar select reporting structure and again select B and click on subordinate and now select position A and save it and click on yes that is reporting before doing this reporting structure once you select the you have to make the head of the department. for click on chief same flow.

ANS:2 SAP's OM allows you to map multiple relationship to a position. you use this feature to map different reporting relationships.
For example - Functional Reporting can be mapped using the standard relationship - A/B002-Reports (line) to which is the straight line/direct reporting and another standard A/B-004-Is subordinate to (disc.) or custom created relationship to map the Operational reporting.
pls bear in mind that these relationships should have time constraint 3 to be able to map multiple positions.



55. We have uploaded employee details thru BDC ( by performing one action as initial hiring) with positions. Before this upload itself we have created the entire OM including positions. But after upload, the 'employee person relationship' (holder) is not getting reflected in OM whereas I could see the position details in IT 0001. The positions are created with previous dates and person jon date has mentioned after the position dates. System is not creating the holder relationship from join date( I suppose it should be like that). Tried to run the 'rhinte00' report by selecting the holder relationship checkbox ticked. It is giving warning as 'Only Holder relationships are created' and it is not proceeding further and the relationship also not getting created.

ANS:1 try out report RHINTE30, or u can go to SPRO transaction and path -

Personnel Management->
Organizational Management->Integration with Personnel Management

ANS:2 RHINTE30 displays the personnel number and it even shows message that it's completed successfully. But when checked from the OM screens, still the holder relation is not appearing and it is missing in reporting structure etc.

ANS:3 if the execution of this report has created any kind of batch job folder or spool request..if yes then u have to process that session in transaction SM35

ANS:4 In fact RHINTE00 was the right place. I tried it again and this time it went thru''. The problem was it was stopping after giving the warning message . Even after pressing the 'Enter' key it shown the warning only. 2,3 times I pressed 'Enter' Key and it worked well. As you informed thru' sm35 only I completed the process. Now the OM looks perfect.

56. I need to share a position with two Org Units. If the position is chief position then the relation-ship A012 is used to share btw the org units...but i need to share a normal position btw org units. could any one help to let me know whether it is possible and if so what might be the relation ship in this case?

ANS:1 it is not possible that one position can be assigned two org units.
I think that the B003 relationship (O-S) should be Time Constraint 3 because one Org Unit may have many Positions Incorporated to it for the same time period. Also the A003 (S-O)relationship should be Time Constraint 2 because one Position may belong to only one Org Unit for the same time period. Hence we may see that the A003 relationship exists twice between a Position and an Org Unit, once with a PRIOX and once without when we assign one position to two org units.

Now i assign the person with 2 position and provide him the %. But is there any impact in cost center on payroll run?
Please help to list what are the actions to be considered once i assign a person to 2 position?

The impact of Cost Center will be there if u maintain cost centre data for position.
If u maintain for the employee,u can directly give the % . For position the assignment will be 100% since only one position is considered..
Check Infotypes 27 and 1018.. for further information..

we have assigned cost center to the org unit not to the position. IT 27 is mainly used for FI Posting right? we are not having FI as of now. may i know what is the use of HRP1018

All OM Infotypes start with 1000... so 1018 is for assigning cost distribution to work Centre, Org Unit, Position..

IT 27 is for assigning cost centre for a person....

Is there any report which can be executed after payroll run...to find out how much amount has been transferred to a cost centre for that run?

Try this report ...RHXSTRU06..in se38.. not sure...
Else check with the Fi guys.. or modify the above report with the help of technical guy.

57. In PA we can add our own additional fields in SAP standard infotypes using transaction PM01. Is such enhancements possible while creating objects & relationships in OM. While creating objects and relationship using transaction PP01 in OM, can I have a new field added to the PP01 screen and then save the values in HRP1000 or HRP1001 tables?

ANS:1 To enhance the t-code pp01 you need to use badi or user exits .
For the t-code pp01 following are the BADI's which can be used
Business Add-in
ARC_BC_HROBJ_CHECK
ARC_BC_HROBJ_WRITE
HRBAS00INFTY
HRBAS00_GET_PROFL
HRBAS00_RELAT
HRBAS00_RHBAUS00
HRBAS00_SEARCH
HRBAS00_STRUAUTH
HRBAS00_T77S0
and the user exits which can be used are
Enhancement
RHGB0001
RHIV0001

58. We have received Job Family classification from Comp.Now we need to set up these Job Families in OM. I do not see a Job Family Object in Enterprise 4.7 I understand we need to do the following in OM

1. Create a Group Object for each of the Job Family Categories.
2. Assign each Job to a Job Family
Are the above steps enough for this to work or am I missing any steps ?

ANS:1 The Job Family was introduced in 4.7 for use in Salary Surveys. It is maintained in table T71JPR28. It is linked to the Job in infotype 5050 - Compensation Job Attributes.
If you have created Job Families, just create an IT5050 for each Job to link them to the appropriate Job Family.
No need to create new objects.

59. Would you have any data on OM - LSO: Best Practices. What are the options to set up the org structure to ensure optimum integration between OM and LSO. Ex. should we assign courses to Jobs or Positions, which would work well? Etc.

ANS:1 The following are the integration points:
1. Qualifications
2. Jobs
3. Positions
4. Person
5. Development Plans

The best practices depend on the organization/industry. If the company has a competency based system, qualifications will be a great enabler when used with the LSO. You can have a course that will make a person "qualified" at the end of it. e.g. CPR training class will make the person "CPR Certified'.
Qualifications can also used as a pre-requisite. eg. If you are "CPR certified', then you can go for a course on "Hazmat certification course".

Another best practice is to have qualifications attached to jobs/ position. this will help in comparing a persons' qualification with a job/position requirements. Based on the deficiency, courses will be proposed. If the job/ position requirement is to be "Advanced Sales S****s" and the person has a qualification "Basic Sales s****s, the system can propose courses that can help the person achieve "Advanced sales s****s" since he/she is deficient in it.

In case there are certain mandatory courses that are required, then can be attached to a job, position or to a specific person.

If the client uses Development Plans, then LSO courses can be a part of the development plan. e.g. An Ethics training course can be made a part of an intern's Development plan along with job rotation and location changes.

60. We have a large number of PERNRs that were created by an interface in error. Infotypes 0,1,2,and 3 were created, but no S-P relationship was created in OM.
I'm wondering if there is a report that will identify PERNRs that have an IT0001 but no corresponding S-P relationship in HRP1001.
Note: We have OM>PA integration turned on.

ANS: try RHINTECHECK.