Topic 66: Advanced Leave
 

Trigger:There is a need to enter advanced sick leave or advanced vacation leave in the BEACON SAP system for an employee.


<table border="2"> <tbody><tr> <td bgcolor="#ffffff" valign="top" width="660"></td></tr> <tr> <td bgcolor="#ffffff" valign="top" width="660">
OSP policy allows advanced leave to be granted to employees provided it is formally approved by the employee's supervisor. With proper approval, an employee can receive advances of Sick and Vacation leave in amounts not exceeding that which an employee will accrue within the remainder of the calendar year. Due to the fact that an employee can not maintain negative leave balances in BEACON, a Time Administrator will create a separate Absence Quota equal to the approved amount of Advanced Leave. When the Advanced Leave quota is reduced, the system will create and manage a separate Attendance Quota to represent the liability that the employee owes the State by using leave in advance of accruing it. As leave is accrued, the liability is then reduced accordingly.
Advanced Leave quotas are created using the Quota Corrections Infotype (Infotype 2013).



There are two subtypes of Infotype 2013 that are relevant to the State's Advanced Leave policy:


Advanced Vacation (Subtype 31)
Advanced Sick (Subtype 32)

This BPP will detail:
1) Manually creating an Advanced Leave quota


</td></tr></tbody></table>

Access Transaction:

<table border="1"> <tbody><tr> <td bgcolor="#ffffff" valign="top" width="180">Via Menu Path
</td> <td bgcolor="#ffffff" valign="top" width="426">SAP menu >> Human Resources >> Time Management >> Administration >> Time Data >> PA61 - Maintain
</td></tr> <tr> <td bgcolor="#ffffff" valign="top" width="180">Via Transaction Code
</td> <td bgcolor="#ffffff" valign="top" width="426">PA61
</td></tr></tbody></table>
Procedure:

SAP Easy Access

<table> <tbody><tr> <td valign="top" width="664">
</td></tr></tbody></table>1. Update the following required and optional fields:
<table border="1"><tbody><tr> <td bgcolor="#ffffff" valign="top" width="180"></td> <td bgcolor="#ffffff" valign="top" width="60"></td> <td bgcolor="#ffffff" valign="top" width="198"></td></tr> <tr> <td bgcolor="#ffffff" valign="top" width="138">Command
</td> <td bgcolor="#ffffff" valign="top" width="180">White alphanumeric box in upper left corner used to input transaction codes
</td> <td bgcolor="#ffffff" valign="top" width="60"></td> <td bgcolor="#ffffff" valign="top" width="198">Enter value in Command.
Example: PA61
</td></tr></tbody></table>
2. Click Enter http://help.mybeacon.nc.gov/beaconhe...ed_Leave-2.gif ****on.

Maintain Time Data

<table> <tbody><tr> <td valign="top" width="664">
</td></tr></tbody></table>
3. Update the following required and optional fields:

<table border="1"> <tbody><tr> <td bgcolor="#ffffff" valign="top" width="138"></td> <td bgcolor="#ffffff" valign="top" width="180"></td> <td bgcolor="#ffffff" valign="top" width="60"></td> <td bgcolor="#ffffff" valign="top" width="198"></td></tr> <tr> <td bgcolor="#ffffff" valign="top" width="138">Personnel no.
</td> <td bgcolor="#ffffff" valign="top" width="180">Unique employee identifier
</td> <td bgcolor="#ffffff" valign="top" width="60"></td> <td bgcolor="#ffffff" valign="top" width="198">Enter value in Personnel no..
Example: 3270
</td></tr></tbody></table>
4. Click Enter http://help.mybeacon.nc.gov/beaconhe...ed_Leave-4.gif ****on.

http://help.mybeacon.nc.gov/beaconhe...ed_Leave-5.gifInformation: Ensure the correct personnel number was entered after clicking Enter.

Maintain Time Data

<table> <tbody><tr> <td valign="top" width="664">
</td></tr></tbody></table>
5. Update the following required and optional fields:

<table border="1"> <tbody><tr> <td bgcolor="#ffffff" valign="top" width="138"></td> <td bgcolor="#ffffff" valign="top" width="180"></td> <td bgcolor="#ffffff" valign="top" width="60"></td> <td bgcolor="#ffffff" valign="top" width="198"></td></tr> <tr> <td bgcolor="#ffffff" valign="top" width="138">From
</td> <td bgcolor="#ffffff" valign="top" width="180">Effective date of the personnel action
</td> <td bgcolor="#ffffff" valign="top" width="60"></td> <td bgcolor="#ffffff" valign="top" width="198">Enter value in From.
Example: 4/25/07
</td></tr> <tr> <td bgcolor="#ffffff" valign="top" width="138">To
</td> <td bgcolor="#ffffff" valign="top" width="180">Ending date of the specified date range
</td> <td bgcolor="#ffffff" valign="top" width="60"></td> <td bgcolor="#ffffff" valign="top" width="198">Enter value in To.
Example: 12/31/07
</td></tr> <tr> <td bgcolor="#ffffff" valign="top" width="138">Infotype
</td> <td bgcolor="#ffffff" valign="top" width="180">Unique number identifying the type of data to be displayed.
</td> <td bgcolor="#ffffff" valign="top" width="60"></td> <td bgcolor="#ffffff" valign="top" width="198">Enter value in Infotype.
Example: 2013
</td></tr></tbody></table>
http://help.mybeacon.nc.gov/beaconhe...ed_Leave-5.gifInformation: The From date represents the current date or the date that the employee's Advanced Leave quota should be available for deduction. The To date should always be set to 12/31 of the current year, due to an employee only be allowed an advance equal to the leave he or she will accrue in the remainder of the current calendar year.

6. Update the following required and optional fields:

<table border="1"> <tbody><tr> <td bgcolor="#ffffff" valign="top" width="138"></td> <td bgcolor="#ffffff" valign="top" width="180"></td> <td bgcolor="#ffffff" valign="top" width="60"></td> <td bgcolor="#ffffff" valign="top" width="198"></td></tr> <tr> <td bgcolor="#ffffff" valign="top" width="138">STy
</td> <td bgcolor="#ffffff" valign="top" width="180">Infotype subtype.
</td> <td bgcolor="#ffffff" valign="top" width="60"></td> <td bgcolor="#ffffff" valign="top" width="198">Enter value in STy.
Example: 32
</td></tr></tbody></table>
http://help.mybeacon.nc.gov/beaconhe...ed_Leave-5.gifInformation: If the employee has been approved for Advanced Vacation Leave, enter subtype value [31]. If the employee has been approved for Advanced Sick Leave, enter subtype value [32].

7. Click Create (F5) http://help.mybeacon.nc.gov/beaconhe...ed_Leave-7.gif ****on.

Create Quota Corrections

<table> <tbody><tr> <td valign="top" width="664">
</td></tr></tbody></table>
8. Update the following required and optional fields:

<table border="1"> <tbody><tr> <td bgcolor="#ffffff" valign="top" width="138"></td> <td bgcolor="#ffffff" valign="top" width="180"></td> <td bgcolor="#ffffff" valign="top" width="60"></td> <td bgcolor="#ffffff" valign="top" width="198"></td></tr> <tr> <td bgcolor="#ffffff" valign="top" width="138">Quota number
</td> <td bgcolor="#ffffff" valign="top" width="180">The number of hours to be added or removed.
</td> <td bgcolor="#ffffff" valign="top" width="60"></td> <td bgcolor="#ffffff" valign="top" width="198">Enter value in Quota number.
Example: 32
</td></tr></tbody></table>
http://help.mybeacon.nc.gov/beaconhe...ed_Leave-9.gifCaution: BEACON will not validate the number of hours entered against the estimated leave hours the employee should accrue during the remainder of the year. The Time Administrator should validate that the approved hours comply with OSP policy. The leave projection functionality in Quota Overview (transaction PT50) can be used to calculate an employee's projected leave accrual for the remainder of the calendar year.

9. Click the Transfer dropdown.

Create Quota Corrections

<table> <tbody><tr> <td valign="top" width="664">
</td></tr></tbody></table>
10. Select Only transfer quota correction immediately in the list box.

http://help.mybeacon.nc.gov/beaconhe...ed_Leave-5.gifInformation: The Only transfer quota correction immediately option allows the Advanced Leave quota to be generated during the next Time Evaluation process and available to the employee the following day.

Create Quota Corrections

<table> <tbody><tr> <td valign="top" width="664">
</td></tr></tbody></table>
11. Click Save (Ctrl+S) http://help.mybeacon.nc.gov/beaconhe...d_Leave-12.gif ****on.
12. The system task is complete.

Hi Trainers,

When i was about to join this forum i was told that all the configuration documents with screen-shots will be provided for all the topics but many topics are not at all touched & covered till date and no configuration document is posted. In the adverisment it is said that all the configurations are readfy but its not there. Only PA,OM, Time mgmt, payroll india, PCR schema and ESS& MSS have been covered.

Pls provide the downloadable configurations for the followong very important topics ASAP as i need to learn these ASAP. My friends who are also members of this forum they are also waiting for the same. Thanks

1- Payroll (UK, AUSTRALIA, US, MALAYSIA )
2- Benefits ( INDIA, UK, US, AUSTRALIA )
3- Objective Settings & Appraisal OSA ( Performance Management )
4- Enterprise Compensation Management
5- E-Recruitment
6- Learning Solution LSO
7- Succession Planning
8- Training & Event Management
9- Personnel Development
10-Management of Global employees MGE
11-Employee Interaction Center EIC

Hi

All the pending topics are in process.

We will post soon.

Thanks
Wiki

Re:- Pending Topics urgent
 

Hi Trainer

it my sincere request to you , Please send me Screen shots of Payroll (UK, USA and Australia )
Benefits (India USA and UK)
Compensation Management
E- Recruiting
Total Configuration ESS
Total configuration MSS
Where ever I am going for interview most of the Interviewer was asking question above topics

Please Provide me screen shot for above topics as soon as possible

Best Regards
Santa

I Agree with Santa
 

I agree with Santa, please try to arrange screen shots for

Benefits (India USA and UK)
Compensation Management
E- Recruiting
Total Configuration ESS/MSS

Read more: Wikipedia NewForum - Reply to Topic

Good Post